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Welcome

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  • Overview of the last couple of weeks

  • Any interruptions to our apps / Live Defects

  • Team going through what they’ve achieved during the last couple of weeks

  • Feedback from those on the call on what we have done (constructive criticism / praise / questions)

  • Collaboration with those on the call on what to do next

Please ask questions, that’s what this Review is primarily for - your constructive interrogation of what we’re doing:

  • out loud on the call - really, we’d appreciate you doing this!;

  • write in the Team meeting chat; or

  • fill in the post-Review survey after the call (for questions that occur after the call is over, or if you don’t want to ask the question during the call for whatever reason, and for letting us know whether the Review meets your expectations, or whether you have some suggestions for improvement)

Executive Summary:

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  • LiveDefect(s) TSS - SMS limit exceeded which caused users issue to sign up/in to TSS

  • Reval app: Filtering backend work in production, Bugs in “Draft” functionality fixed

  • TIS Self-Service app: Included a filter to prevent trainees with a role of ‘Placeholder’ or ‘Dummy Record’ being added to Self-service. Submitted forms can now be saved in data/time format and ordered by date.

  • TIS: .

  • Quarterly Objectives and Key Results (OKRs): n/a.

  • Changes to the roadmap: n/a.

Live Issues:

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(the reason we include these is to be open and transparent about when our apps have been compromised, in order to confirm that we’re constantly iterating to improve performance, resilience and security of our Apps.)

Jira Legacy
serverSystem JIRA
columnskey,summary,created,updated,status
maximumIssues20
jqlQueryproject = TIS21 AND issuetype = LiveDefect AND ((created >= 2022-06-21 AND created <= 2022-07-05) OR (status changed to done after "2022/06/21 11:00")) order by created DESC
serverId4c843cd5-e5a9-329d-ae88-66091fcfe3c7

Incident logs

Dev team demo work completed during this iteration (last two weeks)

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Area

Description

Team Representative

Demo - from Prod URL where feasible

TIS Self-Service (TSS)

Prevent profiles being created for dummy trainees

Reuben Roberts

Some trainee records in TIS are used for testing or other back-office functions. We have included a filter to prevent trainees with a role of ‘Placeholder’ or ‘Dummy Record’ being added to Self-service, to avoid overloading our services (some of these dummy records have thousands of placements attached to them).

Sort submitted form Rs by date and time

Edward Barclay

Forms when submitted are now saved in a Date/Time format and ordered by date, this makes it a lot easier for trainees to find their most recently saved forms as well as for admins and developers to identify recent forms.

Before:

After:

Clean up duplicates trainee profile placements

Doris.Wong

The data request process for placements used to cause the placements to receive a generated ID instead of using the TIS ID, this has resulted in duplicated data within trainee profiles.

Now the data cleaning process is performed to de-duplicate the incorrect placement records, so only accurate data are shown in the profiles now.

78 trainee profiles are cleaned in total.

Before:

After:

TSS user feedback - issues setting up MFA (TOTP option): I want the process of installing an Authenticator App to be separate from the time-pressured (within 3 min) step where the the TSS account needs linking to my app - so that I am less likely to make mistakes/need additional support.

john o

Live demo

Revalidation

Filtering backend upgrade deployed - programme name filter available

Cai Willis

Demo & Discussion

Fix actual submission date when a draft recommendation is created / updated.

Yafang Deng

when creating / editing a recommendation, the Actual Submission Date should be set empty until the recommendation is submitted to GMC

Add GMC submission due date to doctor's detailed record in recommendations

Steven Howard

Demo

Trainee Information System (TIS)

Resolve Security Vulnerabilities

Joseph (Pepe) Kelly & John Simmons (Deactivated)

“Smuggling Requests”

Reduced likelihood of “Denial of Service” attacks.

Objective Key Results (OKRs):

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titleTeam goals and objectives

These have not been set yet. However, we will continue to use the OKR approach.

TIS team update

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  • We are running two product teams (trainee and admin focused). Ultimately, we will have a third product team.

  • We have a large number of vacancies and new roles which we are working on.

  • Changes and reorganisation of TIS continues, although we have tried to minimise impact on our productivity.

  • These changes will continue as we settle own.

TIS interim roadmap:

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TIS Self Service Roadmap

Feedback

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We really do welcome any feedback you have for us - whether it be negative or positive, or whether it be a suggestion of something we could try/incorporate in a future Review. We absolutely don’t want to stand still. We’re very happy applying the 12th Agile principle of ‘becoming more productive’ to our Reviews themselves! Your contributions to this survey are entirely anonymous, should you wish to include anything others might perceive as controversial. We welcome any and all feedback, as long as it is constructive!

Post-Review survey

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