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Attendees
Case Study - Post Funding
Work to address Post Funding:
- Settled on when trying to work out a Post occupancy report
- Revealed Inconsistencies in Data due to variation in practice across teams.
- Invlove National Finance to get their steer
High priority components:
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- Recording of PYAs - process for recording this on TIS requires alignment (Joanne Watson (Unlicensed))
- Terminology alignment and National Taxonomy definition for TIS
- Recording of Interim Assessments v.s. Educational reviews
- Do we need to record Interim type?
- Interim assessment is an assessment but an event and should ideally be part of event recording
- Agreement by the audience was - Do not record interim reviews.
- SOP to be reviewed to reflect these and communicated. Sharepoint to be updated.
- Educate Local area staffs on Procedures
- API - Integration with E-portfolio, this required data sets to be analysed and agreed as a Longer term piece of work to avoid duplication of work in recording assessment. Link to share information.
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- Leaving destination - recording where trainees are going
- Why do we need to record this? - To track retention rates for Programmes
- Leaving Destination to be a list of rationalised Reference values for TIS
- Leaving reason v.s. Leaving destination
- Leaving training v.s. leaving due to a higher ranked competing Programme preferences (upgrade) to a different Programme.
- How to record this on TIS as part of the Programme membership?
- This would eliminate the need to record Status of the Trainee INACTIVE/DELETE etc.
- IDT Data Process alignment (Joanne Watson (Unlicensed))
- ESR - How is this captured on ESR?
- Programme Resignation Form raised as a suggestion
- Difficulty in recording this with an Assessment Outcome of 6
- SOPs to be clear and communication regarding the Trainees Leavers Process (Rob & team)
- Agreement was to get rid of recording Status field for trainees.
- Programme End Date - to be considered when building an Archiving Process.
- Programme End Date to be the only date to be recorded on TIS.
- Automatic updated of Placement dates and other dates as a result of updating Programme End date raised as a requirement
- Model of trainee flow for Academic Curriculum was an idea raised - for this to be shared when we have one.
- Status if 'DELETE' - There's been previous work done with the data leads to rationalise how records are deleted on TIS and where to maintain a status of DELETE. Further details can be found here
Placements - ITP Posts
- ITP posts are GP
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- focused
- Definition of ITP posts is to be agreed
- ITP Posts Vs Accrued Annual Leave
- Dave Rayner gave a description of ITP posts being one where there is splitting of sites and is a complex post
- 'Main site' and 'Other sites' recorded within placement is not currently sufficient to capture such Post/Placement
- Ability to record multiple funding within the Post
- Naming of the 'Other sites' was raised as a possibility to record ITP, however James mentioned that this should not be confused with the actual purpose of recording 'Other site' on TIS for GP posts.
- An Additional Site within Placement/Post raised as a suggestion for recording ITP.
- London have Posts specific to record ITP placements
- ITP is for Placement not Posts.
- Local variations is okay if it satisfies the below:
Placement types (additional)
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