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Morning session - High priority components

#Component (in no particular order)High level requirements (from most to least no. of BV 1s by component)Jira Story
1F09 – Trainer user interface (portal) and management
  • Placement manager / Rotation Planning tool.
  • Form and managing Return to work

2F02 – Assessment
  • Form R filling in by trainees
  • Auditing when recording assessments
  • Deleting assessments
  • Mandatory fields
  • Appeals Process
  • E-Portfolio interface
  • Flagging - ARCPs due, gateway for en of training year

3F20 – Reporting and analytics
  • Record Audit
  • NDW - making all fields available in for reporting
  • Have a near real-time NDW
  • NDW needs date placement added, date placement amended
  • Need vacancy post reports by; region, trust, school, specialty, grade

4F05 – Course and event management (including study leave) - (classed as in between M/H)
  • Build evaluations and certificates
  • Approval chain management centrally, linked to posts/sites/programmes/specialty and option to link to trainee
  • Applicant portal for Study leave
  • Compliance with GDC Guidelines
  • Online payment provider on course/event management

5F12 – Post management
  • Standard approach to recording vacant posts
  • Recording of Notes/Comments against post. To record details about where they are. 
  • Make more flexible (?)
  • Allowing changes to posts to be made in bulk
  • Being able to filter on Employing body/Training body on post list
  • Posts Funding - Understand Funding body

6F17 – Trust Access
  • TIS to be the primary location to view up to date information
  • Trust need to access ARCPs
  • To be able to add courses e.g. when run by the Trust
  • Relocation input

7F08 – Trainee Access
  • Flow of relevant data from Oriel into trainee record.
  • Publish placements (this is linked to Placement manager above)
  • Filling in Form R 
  • Ability to view on browsers other than Chrome.
  • Review and amend contact details 

Additional notes:

  • Reference tables management raised as an issue to be addressed
  • Show & Tell - Priority of requirements to be raised with Business Managers and Show & Tell, or speaking to Rob Pink. 
  • Priority of new developments against stabilisation of existing functionality was raised. Upon discussion, only 1 person found it of a priority to prioritise stabilisation over new developments. 

  • Case Study - Post Funding, work to address Post Funding:

    • Settled on when trying to work out a Post occupancy report
    • Revealed Inconsistencies in Data due to variation in practice across teams.
    • Invlove National Finance to get their steer

Afternoon session - Process Alignment notes

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Interim Assessments

  • Recording of PYAs - process for recording this on TIS requires alignment (Joanne Watson (Unlicensed))
  • Terminology alignment and National Taxonomy definition for TIS
  • Recording of Interim Assessments v.s. Educational reviews
    • Do we need to record Interim type?
    • Interim assessment is an assessment but an event and should ideally be part of event recording
    • Agreement by the audience was - Do not record interim reviews.
    • SOP to be reviewed to reflect these and communicated. Sharepoint to be updated.
    • Educate Local area staffs on Procedures
  • API - Integration with E-portfolio, this required data sets to be analysed and agreed as a Longer term piece of work to avoid duplication of work in recording assessment. Link to share information.

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