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What is the purpose of planning?

  1. Identify goal(s) and what needs to be done and ID specific stories against the goal(s)

  2. Planning tickets to bring into Ready for Dev to work on (most of which to complete) in next iteration.

  3. Review metrics dashboards for potential insights to work on in the coming Iteration

  4. Ditto above, plus check the capacity of the team in the next two weeks (availability etc)

  5. Resolve prioritisation / sequencing

  6. Assessing work in progress on the board against refreshed goals

  7. Planning is not a refinement session - this is what the Refinement session 2 days before is about

...

28th Oct 2024 

Kanban board review:

Team capacity:

  1. Naz - 1day4 days

  2. Ed - 2 days

  3. Reuben - 5 days

  4. James - 5 11 days

  5. John Reuben - 1day1 day

Goals for the next two weeks:

Primary Goal

  • Link FormR to prg memberships /ARCP

Secondary Goals

Research Goal

  • Public Health Works - Understand London’s take on FormR process for public health trainees and speak to LO to agree with the date to bring on board (Nazia AKHTAR ) - conversations ongoingHow we are making the improvement for training in Form R- Nazia AKHTAR

Research Goal

  • Public Health Works - Nazia AKHTAR meeting with local office about East Midland and West Midland differences (In Progress)

  • Form R -improvements - Lyn Bradley will co-ordinate LO session to understand FormR info filled in by trainees (Nazia AKHTAR ) ongoingLTFT - a session for team feedback (team) meeting scheduled for 12th Aug Nazia AKHTAR going to have 2nd part of meeting with Lyn Bradley to look at LO feedback. (Poll for dates sent out)

  • LO feedback of new starter Pilot - test run for the survey question (Ele Linardou & Kavitha.Shankar ) - in progress

Other Work

  • Course Manager discovery - the team to look at the recommendation docs and discussions (Ade.Olaiya & Nazia AKHTAR)

  • Leave Manager discovery - Communicating with sub-contractor (Ade.Olaiya )

  • Study leave - discovery to start in Aug, once the discovery is on the way, we can renew the end day (Ade.Olaiya & Nazia AKHTAR )

  • Set up Support session with LOs - common issues that are reported to TSS support desk. Refocus on this in next iteration, once current support email issues are resolved. (Anita Cheng )

  • Tracker for onboarding process - meeting for onboarding process on 23/7 to look at user journey before refining the investigation ticket (team)send out survey to LO this week ( Nazia AKHTAR ) (In progress)

  • Ade.Olaiya and Nazia AKHTAR to contact Rendy about the feedback tools.

  • Special Interest Field - meeting on 05/11 to discuss way to do it on Admins side (we have to reload data before TIS work)

Other Work

  • Kavitha.Shankar waiting for feedback on Oriel reports (work to be published before April) (In Progress)

  • Course Manager discovery - Ade.Olaiya has the outputs from discovery and has taken from the alpha stage the areas for experiment and Nazia AKHTAR to catch up with the update of progress (workout how long each experiment will take and place it into a plan)

  • Study Leave Manager discovery - Ade.Olaiya having a meeting on 15th Oct to review the plan of discovery and research (In Progress)

  • Set up Support session with LOs - Nazia AKHTAR to talk to Nick Summerfield and Anita Cheng about the session (In Discussions)

  • CCT feedback - Nazia AKHTAR Kavitha.Shankar and Ele Linardou having meeting on 21 Oct with Mark to map with the feedback (second meeting 19/10)

  • Tracker feedback - waiting for more feedback to be shared on Miro board Nazia AKHTAR Ele Linardou(gradually getting more)

  • 27/11 trainee webinar (Nazia AKHTAR )

Dashboard review

  • Placement Changes Notifications - research how trainee want to be informed. Nazia AKHTAR research work with LOs and adding it to the Epic, will be brought to refinement once enough collected.

  • Link to Connection - having meeting to discuss on it (chasing)

  • Show and Tell for staff app - Nazia AKHTAR waiting for slides

Who is leading the meetings in next iteration (link to the wheel)

14th Oct 2024 

Kanban board review:

Team capacity:

  1. Naz - 1 day

  2. Andy - 1 day

Goals for the next two weeks:

Primary Goal

  • How we are making the improvement for training in Form R- Nazia AKHTAR

Research Goal

  • Public Health Works - Nazia AKHTAR meeting with local office about East Midland and West Midland differences

  • Form R -improvements - Nazia AKHTAR going to have 2nd part of meeting with Lyn Bradley to look at LO feedback.

  • LO feedback of new starter Pilot - send out survey to LO this week ( Nazia AKHTAR )

  • Ade.Olaiya and Nazia AKHTAR to contact Rendy about the feedback tools.

  • Special Interest Field - meeting on 15/10 to discuss way to do it on Admins side (we have to reload data before TIS work)

Other Work

Dashboard review

  • Conclusion on Pilot Nazia AKHTAR Working on the ticket this iteration

  • Placement Changes Notifications - research how trainee want to be informed. Nazia AKHTAR to put details in the Epic for this.

  • Link to Connection - having meeting to discuss on it

  • Show and Tell - Nazia AKHTAR to write up note to share

Who is leading the meetings in next iteration (link to the wheel)

30th Sep 2024 

Kanban board review:

  •  

Team capacity:

  1. Naz - 1 day

  2. Andy - 3 days

Goals for the next two weeks:

Primary Goal

  • How we are making the improvement for training in Form R- Nazia AKHTAR

Research Goal

  • Public Health Works - Nazia AKHTAR to organise meeting with local office

  • Form R -improvements - Nazia AKHTAR going to have 2nd part of meeting with Lyn Bradley to look at LO feedback.

  • LO feedback of new starter Pilot - send out survey to LO this week ( Nazia AKHTAR )

  • Ade.Olaiya and Nazia AKHTAR to contact Rendy about the feedback tools.

  • Special Interest Field - review the definitive list from local office and discuss way to do it on Admins side

Other Work

Dashboard review

  • Conclusion on Pilot Nazia AKHTAR Put information in ticket for refinement

  • Placement Changes Notifications - research how trainee want to be informed. Nazia AKHTAR has created an Epic for this.

  • Look at data in account-reset metric for not having MFA set up (consider a dashboard for review) Ticket to be created Nazia AKHTAR

  • Tech improvement: next.js investigation work on going, rewrite trainee-sync potentially in Q4

Who is leading the meetings in next iteration (link to the wheel)

16th Sep 2024 

Kanban board review:

  •  

Team capacity:

  1. Naz - 1 day

  2. Kav - 3 days

  3. Ele - 2 days

  4. John - 2 days

Goals for the next two weeks:

Primary Goal

  • Sharing and discussion on LTFT Alpha work - john o

Research Goal

  • Public Health Works - Nazia AKHTAR to organise meeting with local office

  • Form R -improvements - Nazia AKHTAR going to have 2nd part of meeting with Lyn Bradley to look at LO feedback.

  • LO feedback of new starter Pilot - send out survey to LO this week ( Nazia AKHTAR )

  • Ade.Olaiya and Nazia AKHTAR to contact Rendy about the feedback tools.

  • Special Interest Field - review the definitive list from local office and discuss way to do it on Admins side

Other Work

  • Kavitha.Shankar to put more information in the ticket for shed work on Oriel reports (work to be published before April)

  • Course Manager discovery - Ade.Olaiya and Nazia AKHTAR to review the documentation then create ticket to map out the user journey

  • Study Leave Manager discovery - Ade.Olaiya starting a meeting on 11th Oct

  • Set up Support session with LOs - Nazia AKHTAR to speck to Nick Summerfield and Anita Cheng

  • DoD Reuben Roberts to create a ticket for automate the DoD notification [DONE:

    Jira Legacy
    serverSystem Jira
    serverId4c843cd5-e5a9-329d-ae88-66091fcfe3c7
    keyTIS21-6501
    ]

  • LO to give Form R support data for us the analyse it

  • CCT feedback - Nazia AKHTAR Kavitha.Shankar and Ele Linardou to group up the feedback for analysis

Dashboard review

  • Conclusion on Pilot Nazia AKHTAR Put information in ticket for refinement

  • Placement Changes Notifications - research how trainee want to be informed

  • Look at data in account-reset metric for not having MFA set up (consider a dashboard for review)

  • Tech improvement: next.js investigation work on going, rewrite trainee-sync potentially in Q4

Who is leading the meetings in next iteration (link to the wheel)

2nd Sep 2024 

Kanban board review:

  •  

Team capacity:

  1. Naz - skipping planning

Goals for the next two weeks:

Primary Goal

  • Onboarding Tracker to improve visibility and status of onboarding process

Research Goal

  • Public Health Works - meetings set up to start in the next few weeks

  • Form R -improvements - Lyn Bradley has proposed meeting - waiting for replies.

  • LO feedback of new starter Pilot - review dashboard data before sending survey (Kavitha.Shankar , Ele Linardou , Nazia AKHTAR )

  • Andy Dingley to verify hotjar upgrade

  • Ade.Olaiya and Nazia AKHTAR to research other feedback tools.

Other Work

  • Write up investigation ticket (maybe start it!) for linking placements to their programmes Reuben Roberts

  • Kav to write ticket for shed work on Oriel reports Kavitha.Shankar

  • Course Manager discovery - Ade.Olaiya to catch up with Rob Pink re moving into alpha. Investigate ‘bolt-on’ components/tools

  • Study Leave Manager discovery - After ‘Inception meeting’ Ade.Olaiya to work with Ashley Ransoo

  • Set up Support session with LOs - focus on MFA reset data Nick Summerfield to provide data.

  • DoD Nazia AKHTAR to have a think about where to be informed

Dashboard review

Who is leading the meetings in next iteration (link to the wheel)

19th Aug 2024 

Kanban board review:

Team capacity:

  1. Naz - 2days

  2. Ed - 1 day

Goals for the next two weeks:

Primary Goal

  • Onboarding Tracker to improve visibility and status of onboarding process

Research Goal

Other Work

  • Ticket to remove the placement/programme filter Andy Dingley

  • Course Manager discovery - Ade.Olaiya to catch up with Rob Pink re moving into alpha. Investigate ‘bolt-on’ components/tools

  • Study Leave Manager discovery - After ‘Inception meeting’ Ade.Olaiya to work with Ashley Ransoo

  • Ticket to track what type of MFA is being reset Andy Dingley

  • Set up Support session with LOs - focus on MFA reset data Nick Summerfield to provide data.

  • DoD Nazia AKHTAR to have a think about where to be informed

Dashboard review

Who is leading the meetings in next iteration (link to the wheel)



05th Aug 2024 

Kanban board review:

...