Info

What is the purpose of planning?

Identify goal(s) and what needs to be done and ID specific stories against the goal(s)
Planning tickets to bring into Ready for Dev to work on (most of which to complete) in next iteration.
Review metrics dashboards for potential insights to work on in the coming Iteration
Ditto above, plus check the capacity of the team in the next two weeks (availability etc)
Resolve prioritisation / sequencing
Assessing work in progress on the board against refreshed goals
Planning is not a refinement session - this is what the Refinement session 2 days before is about

05th Aug 2024

Kanban board review:

...

28th Oct 2024

Kanban board review:

Ele Linardou and Nazia AKHTAR to set up meetings with LO about LTFT Alpha
Nazia AKHTAR and Andy Dingley meeting to discuss on the Retro tickets (writing and valuing support tickets & Quarterly planning)

Team capacity:

Naz - 4 days
Ed - 2 days
James - 11 days
Reuben - 1 day

Goals for the next two weeks:

Primary Goal

How we are making the improvement for training in Form R- Nazia AKHTAR

Research Goal

Public Health Works - Nazia AKHTAR meeting with local office about East Midland and West Midland differences (In Progress)
Form R -improvements - Nazia AKHTAR going to have 2nd part of meeting with Lyn Bradley to look at LO feedback. (Poll for dates sent out)
LO feedback of new starter Pilot - send out survey to LO this week ( Nazia AKHTAR ) (In progress)
Ade.Olaiya and Nazia AKHTAR to contact Rendy about the feedback tools.
Special Interest Field - meeting on 05/11 to discuss way to do it on Admins side (we have to reload data before TIS work)

Other Work

Kavitha.Shankar waiting for feedback on Oriel reports (work to be published before April) (In Progress)
Course Manager discovery - Ade.Olaiya has the outputs from discovery and has taken from the alpha stage the areas for experiment and Nazia AKHTAR to catch up with the update of progress (workout how long each experiment will take and place it into a plan)
Study Leave Manager discovery - Ade.Olaiya having a meeting on 15th Oct to review the plan of discovery and research (In Progress)
Set up Support session with LOs - Nazia AKHTAR to talk to Nick Summerfield and Anita Cheng about the session (In Discussions)
CCT feedback - Nazia AKHTAR Kavitha.Shankar and Ele Linardou having meeting on 21 Oct with Mark to map with the feedback (second meeting 19/10)
Tracker feedback - waiting for more feedback to be shared on Miro board Nazia AKHTAR Ele Linardou(gradually getting more)
27/11 trainee webinar (Nazia AKHTAR )

Dashboard review

Placement Changes Notifications - research how trainee want to be informed. Nazia AKHTAR research work with LOs and adding it to the Epic, will be brought to refinement once enough collected.
Link to Connection - having meeting to discuss on it (chasing)
Show and Tell for staff app - Nazia AKHTAR waiting for slides

Who is leading the meetings in next iteration (link to the wheel)

Planning: Andy Dingley
Refinement: (Slack ) Ogbeide Godstime Osemenkhian
Retro: Edward Barclay

14th Oct 2024

Kanban board review:

Ele Linardou and Nazia AKHTAR to set up meetings with LO about LTFT Alpha
Nazia AKHTAR and Andy Dingley meeting to discuss on the Retro tickets (writing and valuing support tickets & Quarterly planning)

Team capacity:

Naz - 1 day
Andy - 1 day

Goals for the next two weeks:

Primary Goal

How we are making the improvement for training in Form R- Nazia AKHTAR

Research Goal

Public Health Works - Nazia AKHTAR meeting with local office about East Midland and West Midland differences
Form R -improvements - Nazia AKHTAR going to have 2nd part of meeting with Lyn Bradley to look at LO feedback.
LO feedback of new starter Pilot - send out survey to LO this week ( Nazia AKHTAR )
Ade.Olaiya and Nazia AKHTAR to contact Rendy about the feedback tools.
Special Interest Field - meeting on 15/10 to discuss way to do it on Admins side (we have to reload data before TIS work)

Other Work

Kavitha.Shankar waiting for feedback on Oriel reports (work to be published before April)
Course Manager discovery - Ade.Olaiya and Nazia AKHTAR to catch up with the update of progress
Study Leave Manager discovery - Ade.Olaiya having a meeting on 15th Oct to review the plan of discovery and research
Set up Support session with LOs - Nazia AKHTAR to talk to Nick Summerfield and Anita Cheng about the session
CCT feedback - Nazia AKHTAR Kavitha.Shankar and Ele Linardou having meeting on 21 Oct with Mark to map with the feedback
Tracker feedback - waiting for more feedback to be shared on Miro board Nazia AKHTAR Ele Linardou

Dashboard review

Conclusion on Pilot Nazia AKHTAR Working on the ticket this iteration
Placement Changes Notifications - research how trainee want to be informed. Nazia AKHTAR to put details in the Epic for this.
Link to Connection - having meeting to discuss on it
Show and Tell - Nazia AKHTAR to write up note to share

Who is leading the meetings in next iteration (link to the wheel)

Planning: Edward Barclay
Refinement: (Slack ) Reuben Roberts
Retro: Andy Dingley

30th Sep 2024

Kanban board review:

Team capacity:

Naz - 1 day
Andy - 3 days

Goals for the next two weeks:

Primary Goal

How we are making the improvement for training in Form R- Nazia AKHTAR

Research Goal

Public Health Works - Nazia AKHTAR to organise meeting with local office
Form R -improvements - Nazia AKHTAR going to have 2nd part of meeting with Lyn Bradley to look at LO feedback.
LO feedback of new starter Pilot - send out survey to LO this week ( Nazia AKHTAR )
Ade.Olaiya and Nazia AKHTAR to contact Rendy about the feedback tools.
Special Interest Field - review the definitive list from local office and discuss way to do it on Admins side

Other Work

Kavitha.Shankar to put more information in the ticket for shed work on Oriel reports (work to be published before April)
Course Manager discovery - Ade.Olaiya and Nazia AKHTAR to review the documentation then create ticket to map out the user journey
Study Leave Manager discovery - Ade.Olaiya starting a meeting on 11th Oct
Set up Support session with LOs - Nazia AKHTAR to speck to Nick Summerfield and Anita Cheng
LO to give Form R support data for us the analyse it Nazia AKHTAR
CCT feedback - Nazia AKHTAR Kavitha.Shankar and Ele Linardou to group up the feedback for analysis; to be reviewed with Mark
Tracker feedback to be reviewed Nazia AKHTAR

Dashboard review

Conclusion on Pilot Nazia AKHTAR Put information in ticket for refinement
Placement Changes Notifications - research how trainee want to be informed. Nazia AKHTAR has created an Epic for this.
Look at data in account-reset metric for not having MFA set up (consider a dashboard for review) Ticket to be created Nazia AKHTAR
Tech improvement: next.js investigation work on going, rewrite trainee-sync potentially in Q4

Who is leading the meetings in next iteration (link to the wheel)

Planning: Doris.Wong
Refinement: (Slack ) Ashley Ransoo
Retro: Nazia AKHTAR

16th Sep 2024

Kanban board review:

Team capacity:

Naz - 1 day
Kav - 3 days
Ele - 2 days
John - 2 days

Goals for the next two weeks:

Primary Goal

Sharing and discussion on LTFT Alpha work - john o

Research Goal

Public Health Works - Nazia AKHTAR to organise meeting with local office
Form R -improvements - Nazia AKHTAR going to have 2nd part of meeting with Lyn Bradley to look at LO feedback.
LO feedback of new starter Pilot - send out survey to LO this week ( Nazia AKHTAR )
Ade.Olaiya and Nazia AKHTAR to contact Rendy about the feedback tools.
Special Interest Field - review the definitive list from local office and discuss way to do it on Admins side

Other Work

Kavitha.Shankar to put more information in the ticket for shed work on Oriel reports (work to be published before April)
Course Manager discovery - Ade.Olaiya and Nazia AKHTAR to review the documentation then create ticket to map out the user journey
Study Leave Manager discovery - Ade.Olaiya starting a meeting on 11th Oct
Set up Support session with LOs - Nazia AKHTAR to speck to Nick Summerfield and Anita Cheng
DoD Reuben Roberts to create a ticket for automate the DoD notification [DONE:
Jira Legacy
server System Jira
serverId 4c843cd5-e5a9-329d-ae88-66091fcfe3c7
key TIS21-6501
]
LO to give Form R support data for us the analyse it
CCT feedback - Nazia AKHTAR Kavitha.Shankar and Ele Linardou to group up the feedback for analysis

Dashboard review

Conclusion on Pilot Nazia AKHTAR Put information in ticket for refinement
Placement Changes Notifications - research how trainee want to be informed
Look at data in account-reset metric for not having MFA set up (consider a dashboard for review)
Tech improvement: next.js investigation work on going, rewrite trainee-sync potentially in Q4

Who is leading the meetings in next iteration (link to the wheel)

Planning: Ogbeide Godstime Osemenkhian
Refinement: (Slack ) Edward Barclay
Retro: Reuben Roberts

2nd Sep 2024

Kanban board review:

Team capacity:

Naz - skipping planning

Goals for the next two weeks:

Primary Goal

Onboarding Tracker to improve visibility and status of onboarding process

Research Goal

Public Health Works - meetings set up to start in the next few weeks
Form R -improvements - Lyn Bradley has proposed meeting - waiting for replies.
LO feedback of new starter Pilot - review dashboard data before sending survey (Kavitha.Shankar , Ele Linardou , Nazia AKHTAR )
Andy Dingley to verify hotjar upgrade
Ade.Olaiya and Nazia AKHTAR to research other feedback tools.

Other Work

Write up investigation ticket (maybe start it!) for linking placements to their programmes Reuben Roberts
Kav to write ticket for shed work on Oriel reports Kavitha.Shankar
Course Manager discovery - Ade.Olaiya to catch up with Rob Pink re moving into alpha. Investigate ‘bolt-on’ components/tools
Study Leave Manager discovery - After ‘Inception meeting’ Ade.Olaiya to work with Ashley Ransoo
Set up Support session with LOs - focus on MFA reset data Nick Summerfield to provide data.
DoD Nazia AKHTAR to have a think about where to be informed

Dashboard review

Look at the tickets to improve Chatbot in a few iterations TIS21-5736: Chatbot - A prompt on thumbs-down to get more detailsRefinement
Road Map
GMC: Nazia AKHTAR looking to improve Connections link
Users updating Programme and Placement data - via TSS? Nazia AKHTAR to review Support data first (Kavitha.Shankar to provide the data).

Who is leading the meetings in next iteration (link to the wheel)

Planning: Doris.Wong
Refinement: (Slack ) Edward Barclay
Retro: Ashley Ransoo / Reuben Roberts

19th Aug 2024

Kanban board review:

TIS21-5611: Link FormR A & B submission to a programme membership/ ARCP Done - Hotjar survey to be added & linked

Team capacity:

Naz - 2days
Ed - 1 day

Goals for the next two weeks:

Primary Goal

Onboarding Tracker to improve visibility and status of onboarding process

Research Goal

Public Health Works - Ele Linardou to help setup meetings with LOs
Form R -improvements - Lyn Bradley has proposed meeting - waiting for replies.
LO feedback of new starter Pilot - review dashboard data before sending survey (Kavitha.Shankar , Ele Linardou , Nazia AKHTAR )
Nazia AKHTAR to chat to Anita Cheng about getting paid Hotjar plan.
Ade.Olaiya and Nazia AKHTAR to research other feedback tools.

Other Work

Ticket to remove the placement/programme filter Andy Dingley
Course Manager discovery - Ade.Olaiya to catch up with Rob Pink re moving into alpha. Investigate ‘bolt-on’ components/tools
Study Leave Manager discovery - After ‘Inception meeting’ Ade.Olaiya to work with Ashley Ransoo
Ticket to track what type of MFA is being reset Andy Dingley
Set up Support session with LOs - focus on MFA reset data Nick Summerfield to provide data.
DoD Nazia AKHTAR to have a think about where to be informed

Dashboard review

Look at the tickets to improve Chatbot in a few iterations TIS21-5736: Chatbot - A prompt on thumbs-down to get more detailsRefinement
Road Map
GMC: Nazia AKHTAR looking to improve Connections link
Users updating Programme and Placement data - via TSS? Nazia AKHTAR to review Support data first (Kavitha.Shankar to provide the data).

Who is leading the meetings in next iteration (link to the wheel)

Planning: Andy Dingley
Refinement: Doris.Wong (Slack )
Retro: Edward Barclay

05th Aug 2024

Kanban board review:

Jira Legacy
server System Jira
serverId 4c843cd5-e5a9-329d-ae88-66091fcfe3c7
key TIS21-5611
- Hotjar survey to be added & linked

Team capacity:

Naz - 1day
Ed - 2 days
Andy Reuben - 5 daysReuben
James - 5 days
John - 1day

Goals for the next two weeks:

Primary Goal

Send out Day one notifications

Secondary Goals

Action DB Link FormR to prg memberships /ARCP

Secondary Goals

Modify NTNs for South region - tkt to be written -
Jira Legacy
server System Jira
serverId 4c843cd5-e5a9-329d-ae88-66091fcfe3c7
key TIS21-6340
Notification data to Tableau report

Research Goal

Public Health Works - Understand London’s take on FormR process for public health trainees and speak to LO to agree with the date to bring on board (Nazia AKHTAR ) - conversations ongoing
Form R -improvements - Lyn Bradley will co-ordinate LO session to understand FormR info filled in by trainees (Nazia AKHTAR ) ongoing
LTFT - a session for team feedback (team) meeting scheduled for 12th Aug
LO feedback of new starter Pilot - test run for the survey question (Ele Linardou & Kavitha.Shankar ) - in progress

Other Work

Course Manager discovery - the team to look at the recommendation docs and discussions (Ade.Olaiya & Nazia AKHTAR)
Leave Manager discovery - Communicating with sub-contractor (Ade.Olaiya )
Study leave - discovery to start in Aug, once the discovery is on the way, we can renew the end day (Ade.Olaiya & Nazia AKHTAR )
Set up Support session with LOs - common issues that are reported to TSS support desk. Refocus on this in next iteration, once current support email issues are resolved. (Anita Cheng )
Tracker for onboarding process - meeting for onboarding process on 23/7 to look at user journey before refining the investigation ticket (team)

...

Who is leading the meetings in next iteration (link to the wheel)

Planning: john o
Refinement: Kavitha.Shankar
RefinementRetro: Nazia AKHTARRetro: john o

22th July 2024

Kanban board review:

Team capacity:

...

Planning: Kavitha.Shankar
Refinement: Nazia AKHTAR
Retro: john o

8th July 2024

Kanban board review:

Designated Body / Local office name changes - Reuben Roberts write up TSS ticket(s) for completion this iteration

...

Planning: Doris.Wong
Refinement: Edward Barclay - 3 amigos this iteration
Retro: Edward Barclay

24th June 2024

Kanban board review

Waiting for NDW reply around data transfer on ActionsDB
Jira Legacy
server System Jira
serverId 4c843cd5-e5a9-329d-ae88-66091fcfe3c7
key TIS21-5798
tkt to be picked up if possible
Jira Legacy
server System Jira
serverId 4c843cd5-e5a9-329d-ae88-66091fcfe3c7
key TIS21-5987

...

Planning: Reuben Roberts
Refinement: Nazia AKHTAR - 3 amigos this iteration
Retro: Andy Dingley

10th June 2024

Kanban board review

Tosin Oyekunle (Unlicensed) discussion session with the LO offices to identify common issues and questions asked relating to Form-R part A and B
Jira Legacy
server System Jira
serverId 4c843cd5-e5a9-329d-ae88-66091fcfe3c7
key TIS21-6113
Andy Dingley call with Pepe and Tobi about Github secret
Jira Legacy
server System Jira
serverId 4c843cd5-e5a9-329d-ae88-66091fcfe3c7
key TIS21-3162
Waiting for NDW reply around data transfer on ActionsDB
Jira Legacy
server System Jira
serverId 4c843cd5-e5a9-329d-ae88-66091fcfe3c7
key TIS21-5798

...

28th May 2024

Kanban board review

Other specialties blocker: trainee sync FIFO

...

Work out and plan LTFT story mapping session (Nazia AKHTAR catherine.odukale (Unlicensed) )

13th May 2024

Kanban board review (“Ready for Dev”/ “Retro action” tickets to bring in?, any still in progress?, any blockers?)
- Other specialties blocker: trainee sync FIFO

Jira Legacy

server	System Jira
serverId	4c843cd5-e5a9-329d-ae88-66091fcfe3c7
key	TIS21-6028

Dashboard review (e.g. any impact on next iteration’s work?)
- no issues (apart from Action DB)
- TODO: thumbs up/down analysis for Nazia AKHTAR to share with support
(Kavitha.Shankar )

Team capacity:
1. Absenc
2. Any other capacity-related issues?
Andy Dingley tech debt stuff (see backlog)

Goals for the next two weeks:

...

Live defects management - Naz to pick up outstanding live defect work catherine.odukale (Unlicensed)

15 APR 2024