Logistical things: pre-start date, or first few days
| # | Step | Coordinator |
|---|---|---|
| 1 | Request an HEE Office365 email address/account by completing the new starter form here. This will also inform IT of equipment requirements and facilities for a building pass. | |
| 2 | Add the new user to the O365 TIS Group and TIS Team | |
| 3 | Share the tis.team@hee.nhs.uk calendars (Sprint Ceremonies and Team Availability) with full edit access | |
| 4 | Request a Stewart House building pass (London staff) / Manchester access | |
| 5 | Fire Drill on Thursday morning 9:30am - meeting point just outside the bottom of the stair well behind our area (London staff) | |
| 6 | Create an Atlassian account for Jira and Confluence and add the team member to the Atlassian group 'TIS Team'. If a developer, add to the group 'TIS Developers'. | |
| 7 | Slack invite - this can be given in advance of starting (using personal email, and email amended once the HEE email is set up), and add to relevant channels and groups | |
| 8 | Walkthrough Confluence, JIRA and Slack introducing structures and how we use them | |
| 9 | Introduce to the rest of the team! including remote/HEE based and during meetings  | |
| 10 | Ask new user to update the contact page with their details and take/store a 'headshot' photo in the Team Photos page | New User themselves, Andy Nash (Unlicensed), Philip Wilsdon (Unlicensed) |
| 11 | Update the TIS Team powerpoint, print and replace on wall | |
| 12 | Explain how we broker standup attendance through Slack channel - invite to this channel | |
| 13 | For technical staff, arrange to have your laptop's MAC address added to the whitelist. This is to bypass content filtering in London |
Settling in: 1st Sprint
| # | Step | Coordinator |
|---|---|---|
| 1 | Sessions on HEE / History of the TIS programme / other tech teams in HEE / HR / Appraisal | Simon Meredith (Unlicensed), Alistair Pringle (Unlicensed) |
Settling in: 2nd-4th Sprints
| # | Step | Coordinator |
|---|---|---|
Sprint # 1 (to ensure he's fully occupied, we'd need to be quite structured in scheduling the following, and probably have some 'go to' things for him to do / take away actions from these sessions for when we are necessarily unavailable during that first Sprint)
- sessions with you on HEE / history of TIS / other tech teams and tech portfolios in HEE / HR / Appraisal
- sessions with Phil and I on Agile / Scrum / LeSS / OKRs / culture / remote working
- sessions with Andy and Pepe on tech stack / standards / technical side of the team culture / Code reviews etc
- ? sessions with Rob / Elisa / James / Jon / James H / prog team on the wider landscape ?
Sprints # 2-5
- embed (1/2 Sprints) with each of the two squads (or however many we have by the time he starts - guessing LJ will be no more), and further session with Pepe on the ESR side of things
- actively review progress continually, and then some more formal 'sit down' after 2-4 Sprints embedded in squads (i.e. once he's had a chance to experience all aspects of the portfolio of work we're involved with
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