2021/2: Q2 | Review#7 (2021-09-15 to 2021-09-28)

Welcome

Overviews of the iteration
Any interruptions / Live Defects
Team going through what they’ve achieved during the iteration
Feedback from those on the call on what we have done (constructive criticism / praise / questions)
Collaboration with those on the call on what to do next
Ask questions:

- out loud on the call - really, we’d appreciate you doing this!;
- write in the Team meeting chat; or
- fill in the post-Review survey after the call
(for questions that occur after the call is over, or if you don’t want to ask the question during the call for whatever reason, and
for letting us know whether the Review meets your expectations, or whether you have some suggestions for improvement)

Live Issues:

key	summary	created	updated	status

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Incident logs

Dev team demo 'done' work contributing to those goals (no reference to specific Jira tickets, and no reference to work not 'done')

Area	Description	Team Representative	Demo - from Prod URL where feasible
TISSS	Full list of Designated Bodies Allow trainees to select from a wider list of Designated bodies when their Previous Revalidation Body is not a Local Office.	john o	Prod demo
TISSS
Reval	Snapshot Migration - Approved Recommendation not showing as historical data in doctor's detail	Doris.Wong	Live Demo
Reval
TIS	Reference data management improvements	Andy Dingley	Previously many reference types could not be properly managed due the status field being missing. Creation required help from the TIS team to set the status properly and it was not possible to change the status of many of the reference types. The status field has now been added to most of the reference types, there are a few outliers remaining (e.g. Specialty Group) that will be addressed separately. In addition, the “Role Category” field has been added to the Role reference type so that it can be properly managed.
	Admins UI Designated Body Codes (DBC’s) Filter the full list of Designated Bodies to only show the Local Office DBC’s in Admins UI ‘Designated body codes’ list.	Marcello Fabbri (Unlicensed)
	Two issues resolved	Reuben Roberts	Assessment programme membership ID’s When creating an assessment through the TIS user interface, the ID for the programme membership (otherwise known as the programme curriculum ID) was not being set in the background. The assessment details would still include the applicable curriculum, however. Assessments uploaded in bulk did not have this issue. The impact of this was that reporting on assessments could be slightly more cumbersome. This has now been fixed, and we are reviewing how to patch existing assessment records with this detail where it is missing. Email address validation in bulk uploads: When bulk-loading people records, no validation was conducted on email addresses. This could allow typos or otherwise badly formatted email addresses to be added to TIS. When administrators then view or edit those people records, they would be unexpectedly prompted to correct the email address before any other changes could be saved, which could cause uncertainty or delay. This has now been fixed, so people records with invalid emails are flagged for correction before they can be imported.
	Make Role mandatory for a Person	Yafang Deng	live demo
ESR
ESR
NIMDTA
NIMDTA

Objective Key Results (OKRs) 2021/22 Q2:

OKR	1st Iteration	2nd Iteration	3rd Iteration	4th Iteration	5th Iteration	6th Iteration	7th Iteration
Objective: Solve MFA and prepare for the second live pilot
Key Result#1: Run an experiment with existing pilot Trainees on using an Authenticator App. Get sufficient feedback to develop it into a solution for the next pilot.	Too early to score	0.1	0.5	0.6	0.6	0.7
Key Result#2: ~~Coordinate~~ Prepare for a 2nd pilot (confirm with teams running ARCPs - ask monthly. Any number would be insightful, ideally between 30-50).	Too early to score	0.1	0.1	0.2	0.3	0.6
Key Result#3: Run the 2nd pilot to include live ARCP Form R completion via the app (with associated HEE admin unlocking of Form Rs submitted in error, if needed).	Too early to score	0.1	0.1	0.1	n/a	0.3	n/a
Key Result#4: Ensure data from all fields in Form R is stored in a format enabling it to be extracted on demand for the purposes of reporting.	Too early to score	0.5	0.6	0.6	0.6	1.0

Following on from a TISSS call (2021-08-17) where it was confirmed that running the 2nd TISSS pilot within this Quarter was not going to be possible, we removed it from the KR list for our OKRs. Spare effort we have as a result will go towards supporting other services and looking at where we can take KR#4.

Reinstated KR#3 in Iteration #6 as we were able able to begin the 2nd Pilot this Quarter. Well done everyone involved!

TIS Dev team roadmap:

Feedback

We really do welcome any feedback you have for us - whether it be negative or positive, or whether it be a suggestion of something we could try/incorporate in a future Review. We absolutely don’t want to stand still. We’re very happy applying the 12th Agile principle of ‘becoming more productive’ to our Reviews themselves! Your contributions to this survey are entirely anonymous, should you wish to include anything others might perceive as controversial. We welcome any and all feedback, as long as it is constructive!

Post-Review survey: https://healtheducationyh.onlinesurveys.ac.uk/tis-review-2021-2-q2-iteration7