2022/3: Q1 | Review#5 (2022-06-21 to 2022-07-05)

Please ask questions, that’s what this Review is primarily for - your constructive interrogation of what we’re doing:

• out loud on the call - really, we’d appreciate you doing this!;

• write in the Team meeting chat; or

• fill in the post-Review survey after the call (for questions that occur after the call is over, or if you don’t want to ask the question during the call for whatever reason, and for letting us know whether the Review meets your expectations, or whether you have some suggestions for improvement)

Incident logs

TIS Self-Service (TSS)

Progress on Tranche 2 - Approx 13k PGDiT are to be onboarded on TSS between May - Aug.

Nazia AKHTAR

Signed up 7098

Form R Part A 6288

Form R Part B 6526

Prevent profiles being created for dummy trainees

Reuben Roberts

Some trainee records in TIS are used for testing or other back-office functions. We have included a filter to prevent trainees with a role of ‘Placeholder’ or ‘Dummy Record’ being added to Self-service, to avoid overloading our services (some of these dummy records have thousands of placements attached to them).

Sort submitted form Rs by date and time

Edward Barclay

Forms when submitted are now saved in a Date/Time format and ordered by date, this makes it a lot easier for trainees to find their most recently saved forms as well as for admins and developers to identify recent forms.

Before:

After:

Clean up duplicates trainee profile placements

Doris.Wong

The data request process for placements used to cause the placements to receive a generated ID instead of using the TIS ID, this has resulted in duplicated data within trainee profiles.

Now the data cleaning process is performed to de-duplicate the incorrect placement records, so only accurate data are shown in the profiles now.

78 trainee profiles are cleaned in total.

Before:

After:

TSS user feedback - issues setting up MFA (TOTP option): As a user I want the process of installing an Authenticator App to be separate from the time-pressured (within 3 min) step where the the TSS account needs linking to my app - so that I am less likely to make mistakes/need additional support.

john o

Live demo

Revalidation

Filtering backend upgrade deployed - programme name filter available

Cai Willis

Demo & Discussion

Fix actual submission date when a draft recommendation is created / updated.

Yafang Deng

when creating / editing a recommendation, the Actual Submission Date should be set empty until the recommendation is submitted to GMC

Add GMC submission due date to doctor's detailed record in recommendations

Steven Howard

Demo

Trainee Information System (TIS)

Resolve Security Vulnerabilities

Joseph (Pepe) Kelly & John Simmons (Deactivated)

“Smuggling Requests”

Reduced likelihood of “Denial of Service” attacks.