Pre OCT Meeting - Common Filters for Reports & Fill Rates
Fill rates for a vacancy is viewed for a offer year & also per round. There are usually 3 recruitment rounds
Round 1 & 2 for Aug starters
Round 3 for Feb starters & re-advertised vacancies for unfilled ones from Round1&2
Fill rates is calculated for Vacancy and for specialty. The Specialty fill rates looks at the overall fill rate across multiple vacancies in each round / vacancy within a recruitment year.
Specialty+Offer round+Grade. This means that there could be more than one vacancy for the Specialty+offer round+Grade combination.
Are the re-advertised posts only those not filled in Round 1? - They should be, but some regions will remove posts from Oriel and fill them locally until the next recruitment round. This makes it look like there are less posts than there are, but is a way of avoiding double filling them
Can there be more than 100% fill rate? - There should not really be a higher than 100% fill rate, but it is seen due to (generally) errors in the vacancy e.g. re-advertised posts not labelled appropriately, additional trainee appointed due to LTFT appointment or deferment, but vacancy numbers not increased. When this occurs, we will need to investigate with the recruitment team to understand if this is an error, and if so where it has occurred.
For Specialty Fil Rates for a recruitment year
Posts advertised in R1 & R2 if available + Posts advertised in R3 – Re-advertised posts in R3 = Total post number
Offer accepted in R1 + Offer accepted in R3 = Total number of filled posts
Total post number / Total number of filled posts = Fill rate
Filters required for the fill rates & other related reports
Offer Year like 2023-2024 or 2024-2025
Specialty like General Practice
Offer Round - '2023 Medical Round 3'
Offer Grade - like ‘Specialty Training Year1’
Preference Nation - Like England, Wales etc
Preference Region - Like North West
Staff Group - Like Medical Dental Pharmacy etc
Round Type - National or Local - (This field is yet to be added to NDW from HiCOM, has been requested by Alice Gagg)
22-10-2024 - Application Count & Competition Ratios
Demo - https://tabanalytics.data.england.nhs.uk/#/projects/1272
Previous Actions
Start work on “Application Counts” report
Ongoing fill rates report
Questions from Data Analytics Team
When Applicant applies for a vacancy do they apply for a specific grade / specialty. So is every vacancy associated with a offer grade? And is every application associated with the same offer grade as in vacancy?
Are the Nation & Region filters required for Application counts reports?
Number of applications - a) based on Vacancy ID/Round /offer year? OR b) Vacancy Preference - Nation/Region/Sub-region etc
Fill Rates related Questions - >100% Specialty fill rates – how to deal on the report
Fill Rates related - Competition Rations
Q&A / Feedback
progress of reports
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