Welcome

This is the Admin Team fortnightly Review

Purpose

> Presenting to our stakeholders work done in the last two weeks in order to inform and get your thoughts, input and to answer any questions we have.
> Updates or overview of other work in progress which may have wider interest and involvement.
> Highlight any interruptions / live defects.
> Feedback at Review particularly in terms of suggestions as to what to focus on next

The Admin Team

Note → We are covering the work of two teams, so are significantly under-staffed - in all, we have 16 vacancies in these two teams.

Good news - John Gribbin, our service designer has joined TIS and Marcus Hall, a user researcher starts today.

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Name

Rob Pink covering vacancy

Vacant

Vacant

Ade Adekoya

Vacant

Joseph “Pepe” Kelly

Stephen Howard

Yafang Deng

Jayanta Saha

Cai Willis

Vacant

Tobi Olufuwa

Role

Senior Product Manager

Delivery Manager

User Researcher

Business Analyst

Data Analyst

Lead Developer

Front End Developer

Full Stack Developer

Full Stack Developer

Developer

Junior Developer

DevOps Engineer

Focus for this iteration

  • Post funding

  • Cognito wash-up

  • LTFT

Conversation in the last review / recent conversations

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Specific and other work in hand

Post funding - looking towards a PGDME meeting to clarify some points now that meetings with finance have concluded. The tentative plan is to start a formal alignment process in May, if we can resolve the SOP in April.

Looking to reviewing the Revalidation Connections work as the post funding developments are run out. This will mean revalidation liaison will re-start.

Ideas log --- TIS Ideas and Innovation Log.xlsx

Live issues

Log

Team demo work completed during this iteration (last two weeks)

Description

Team Representative

Demo - from Prod URL where feasible

Comments/Feedback

LTFT: Allow sorting and filtering of data in application summary table.

Steven Howard

Pilot

Owner dropdown list restricted to Local Offices assigned to the admin in programme create

Steven Howard

LTFT: Allow downloading application as PDF

Steven Howard

Pilot

Upload Placements without full professional registration

Joseph (Pepe) Kelly

A new column has been added to the templates.

The IDs were and continue to check the “1st available” ID.

Admin Roadmap


“In focus”

Post funding - deliver a redeveloped approach and support implementation and national consistency.
Keycloak to Cognito migration - completed, but we need to clear out remaining work.
LTFT - developments to support trainee adoption. Wider issue around how TIS supports delivers cross-team / product change and this covers all types of users
Data projects - Oriel to TIS and improving data exchange processes with Royal Colleges.

“Next”

Revalidation improvements - to refine Connects and improve use and usability.
User management improvements - to reduce risk and improve user experience and how we manage users.


”Need to deal with focus”

ESR - renewal of focus and consequential improvements
Process alignment - coordinated restart that will lead to a process of change and development / improvement
Northern Ireland - some outstanding issues
Support for users - review how we support users

“Further out”

Archiving - we are non-compliant with data retention, so there are live corporate risks
Data auditing - to improve transparency and mitigate against IG risks e.g. of accidental/purposeful changes to data
Placement management - improve how we manage placements across the user journey

Future focus / iteration plans

Post funding and move focus to revalidation

Cognito continuation

LTFT in support of the Trainee team

Feedback