Questions and feedback from PO's, BA's and SMLs/BMs.

#	Feedback	Comment	Reporter
1	our trusts only use for HEE work as far as I am aware. They use it to see which trainees they are getting (reporting trainee lists and vacancy matrix), recording educational and clinical supervisors and their GMC accreditation status, recording travel and removal expenses (Entitlements - leave) and we will will shortly be starting to utilise to get them to add study leave information in this area as well. They also add courses such as Windmills and on-line induction. I think that is everything, if anything else occurs to me I will post again. I can see why the flow back is not turned on in many offices as there is resource required to manage this. It may need to e a wider conversation around what we have the capacity to deal with although in theory our data quality should improve if it is a two way interface.	Reuben Noot (Deactivated): Could we check what constraints these Trust users have in their access to consolidated Intrepid? Can they see just people? Can they see all People or just a subset of Trainee/Trainers? If a subset of Trainees how is this defined - the local team or something more granular like a Trainee's Lead Employer (see Tracey's comment below)? How would you limit to a Lead Employer's trainee's from a data perspective? Reuben Noot (Deactivated) Former user (Deleted) Ashley Ransoo Trust UI now has the responses from our local offices about the access their Trusts have to V10. Reuben Noot (Deactivated) does this answer some of your questions? Suspect we will need to ask follow up questions about access to Foundation trainees (Trust employed) versus Specialty Trainees (lead employer employed!!!!)	Amanda Barber
2	Trusts mostly use Intrepid for running reports of their new starters or just looking up trainees on a one by one basis as necessary. We also have one Trust that utilises the Teaching Sessions module for recording the mandatory sessions for GP, Core and Foundation. We have tried to roll out the accreditation pathway module to all Trusts but progress has been slow due to staff turnover.		Gwilym Williams
3	In London there is a separate ESR interface that I understand the majority of London trusts use. In KSS from memory one trust uses the interface. We shouldn't underestimate the work that the trusts would need to do to set up their end as thats why I couldn't get the KSS trusts to do it..... We've never turned on the info flow back from Intrepid and I understood this was quite resource intensive so as part of this can we understand work generation please. Just to add to Tracey's comment, we have also switched off the ESR Interface to our MER footprint Lead Employer so no longer have that data flow.		Angela Fletcher Dale Gilbert
4	Our Trusts' use of Intrepid is variable - mainly to see what trainees are coming to them. They don't 'use' Intrepid - all trainee updating and reporting is done by the admin team at HEE (NW). Our lead employers have access to view all their trainees. We have a separate trainer database for GMC accreditation in the North West, so Trusts don't use Intrepid for that and we have a centralised study leave process with admin staff in the North West office using Intrepid to update on study leave. So, minimal use by Trusts at the moment, but some are keen to see more information on their trainees and use the system more,		Tracey Lakinson
5	I am involved with the Streamlining medical workforce group and they have been doing a lot of research in to how the ESR interface is currently used so have some feedback for this are a of TIS, not sure if this is the right section to post in but feedback so far is "We have identified instances where the usage of the interface differs by region in terms of incoming data fields being switched off restricting updated information coming back into HEE, can we, and what do you think our best way forward is in relaying our recommendations to the group creating the national operating process so we can highlight our findings?". Clare Aris (clare.aris@hrcaddy.co.uk) is my contact and I am sure she would be more than happy to assist.	@Reuben Noot: Have we / should we compare what they've learnt to what we can see in the DR - https://build.tis.nhs.uk/metabase/question/70 about who imports which fields? I'm keen to understand whether teams that say they have the ESR interface turned off mean field by field, or whether the whole integration wasn't previously enabled on their old Intrepid instance (and what the status is now they consolidated)?	Amanda Barber
6	We have the data flow from intrepid to ESR. Our Trusts use intrepid for both HEE and non-HEE work. They record study leave for doctors in training, they record their non-training grades on it and some but not all use it to record their consultants. I am keen to know if the the recording of consultants is going to be possible in TCS - if not we need to start having these conversations with our Trusts so that they have plenty of time to scope other possibilities.		Lynn Bradley
7	We've never turned on the info flow back from Intrepid and I understood this was quite resource intensive so as part of this can we understand work generation please?		Angela Fletcher, 12/9
8	We have also switched off the ESR Interface to our MER footprint Lead Employer so no longer have that data flow.		Dale Gilbert, 13/9
9	Do you have no Intrepid to ESR dataflow? and in that case do you have a ESR to Intrepid flow? I'm trying to work out which local office uses the Intrepid to ESR flow and/or vice versa - can those of you in the other local offices let me know what happens?	Dale Gilbert, 25/9: We don't have any part of the ESR / Intrepid Interface active now, either direction. Lynne Bradley, 11/10: We have the data flow from intrepid to ESR. Our Trusts use intrepid for both HEE and non-HEE work. They record study leave for doctors in training, they record their non-training grades on it and some but not all use it to record their consultants. I am keen to know if the the recording of consultants is going to be possible in TCS - if not we need to start having these conversations with our Trusts so that they have plenty of time to scope other possibilities. Jw, 20/10: We will be including Consultants in TIS as most of our consultants (if not all) are also Ed Sups and/or Clin Sups.	Joanne Watson, 18/9
10	Continuing the conversation about the ESR interface I've been asked again to find out which of our local offices use the ESR interface. thanks to the NW and NE for explaining what you do however could I ask the rest of our local offices to let me know. Angela, could you clarify for LaSE please (London has the ability to confuse me the most I'm afraid)? There are differing ideas about what the interface is and who uses it but for now can you tell me if in your local office you use the V10 to ESR direction and/or you use the ESR to V10 direction. If there are any users of the ESR to V10 direction I'll contact you direct to see what info is shared with V10.	Gwilym Williams, 23/10: For EM the ESR interface is currently only used to send data from v10 to ESR. Although we are looking to implement the 2-way interface in future. We make the changes in Intrepid but I'm not sure how ESR is updated based on those changes. I believe they only get the person data up until the start date of the placement in that Trust. James Harris, 27/10: For EoE ESR is used primarily to send data from v10 to ESR. There are certain fields which are set to be populated ESR to v10 if that field is NULL in v10. List of these fields: Title, Sex, DOB, NINumber, HomePhone, MobileNumber, Email, Qualification, Year Attained, Country WM ESR fields are set to either Ignore or Review. Andrew Horton, 14/11: Several trusts in Wessex and Thames Valley use the v10 to ESR connection but none currently in the SW as far as i'm aware.	Joanne Watson, 20/10

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