The table below is a collection of requirements, considerations, must have's and must not's, process, features and functionality gathered from workshops with Senior/Regional Business Managers and Local Administrators for the 'Trainee Application'.

Workshop(s) feedback ordered by most recent date

Cambridge: Administrator Workshop 31/07/2019

Attendees

Annaliese.steel@hee.nhs.uk:
Caroline.grisdale@hee.nhs.uk
Charlotte.davies@hee.nhs.uk
darren.kemp@hee.nhs.uk
madeline.leverton@hee.nhs.uk
megan.davis@hee.nhs.uk
stephanie.kelsall@hee.nhs.uk
susan.woodroffe@hee.nhs.uk
will.kerley@hee.nhs.uk
paul.bradford@hee.nhs.uk

User Personas

Details	Persona
Name	Dr International
Role	International trainee
Based	Burton
Background	Late 30s English a second language
Tech stories	basic tech skill
Needs	Concerns	Tasks
Internet Access Cultural Support Clear induction Visa	Patient Interaction Clear terminology Visa - extension to training	Training Form R Tier 2 Visa
Name	Dr Senior
Role	GP trainee
Based	Cambridge
Background	52 Botox Clinic Manager
Tech stories	Tech-savvy: basic skills
Needs	Concerns	Tasks
Eportfolio User guidance Educational Supervisor support Programme Support Study Leave Contacts/Advice/Support	Assessment/Revalidation Form R Curriculum Requirements Progression Short Programmes Exam Support	Curriculum Revalidation Form R Wider scope and practice Clinics

Cambridge workshop feedback from Admins

Feature	Element	Interaction	Comments	Actions
Profile	Personal details	Interactive/Read-only Contact details Change of address Emails (Personal and work) Record details Placements Courses & Training completed	They asked for their profile to include any of the 'important' information about them, for them to use and share with others. A quick stop place to find out about their past details and current/future commitments and interactions. One place for them to update all details around their profile as a Doctor in training Emails Addresses	We need to make sure that the Calendar works well, and is synced similar to say 0365 Calendar and scheduling work
Assessments	ARCP	Info Process Status Forms	ARCP Documents with all relevant info Outcome sign off Link to eportfolio	This is a priority for business too
Assessments	Concern	Responsibility	Who is responsible for what in the process and can this be clear in the App	We need to ensure that messaging around ownership and responsibilities is clear
Forms	Form A-B	Interactive Auto-populates Checklist Review Process Automatic reference Notifications	They would like the process and information round Form-R to be digitalized and improved, we can help with the process and make sure that things do not get missed/comms are regular and notifications are simple around the status of their ARCP and Form R	This is a business priority
	Comms and process	Information Links	They would like actual info on what all the forms are for and where to find them LTFT/OOP/New Starter/IDT	This is a business priority
CCT Calculator	Interactive	They feel this would be very useful	We can investigate this
Notifications	ARCP	Alerts	They would like to have 'Timer alerts' around their ARCP to let them know when they need to do something	We will need to look into each type of notification and how that works, be it 'to inform' or to 'accept/decline' or to link to something in particular
	Filters	Managing notifications	They would like some level of control over the notifications (not mandatory) and being able to choose what they receive them for	We can look into how we set these up and have some settings
	Expenses	Read-only	They would like a way to know that their expenses have been actioned by a notification	We need to investigate if this is possible
	Leave	Read-only	They would like to know when leave has been accepted or declined	We need to investigate if this is possible
	Admin setting Dates	Read-only Links	They would like to have some way of Admins notifying them around dates for specific tasks/training or if there is something important they need to know or do	We need to work out what the Admins may wish to notify them about and how that may interact with the Trainees in the app
	Contacts	Links/read-only

User stories created by admins at Cambridge workshop

We asked the trainees to prioritize their top 3 feature requests/functionality which they had added to the wall with Post-its. We then asked them to take these Post-its and write User Stories based on the template we provided to help them to firstly prioritize an MVP and to also establish the value in this choice.

'As a'	'I want to'	'So that'
IMG Trainee	See progress of my certificate of sponsorship	I can plan my visa application
Busy Trainee	All services accessible on a mobile	I don't have to use computer to access a computer
Reluctant to engage user	the system to reduce my workload	I can spend as much time as possible on clinical work
tech illiterate trainee	tech support/guidance	I can operate the system
trainee	Prepopulate forms from TIS	I can complete my forms quickly
trainee	update my contact details easily	HEE can contact me
Dr new to this country	access to support regarding language and NHS protocols	I can engage in NHS training

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