Programmes - Schools Field Validation & Scenarios DRAFT

Background

Schools are created in order to link Heads of Schools to Programmes and enable reporting

Scope for TIS

Act as Reference Data
Available as labels / drop downs within relevant components in the Admin UI
Editable by the local office and data leads
Functionality should include -
- create school
- view/edit school
- remove school

Currently

users can associate schools with Programmes
a Programme can be assigned to only one Schools at a single point in time
Schools should be displayed within Programme membership of a Person record

Field Validation

Field Sequence

Field name (V10)

DR field

Reference table

Example value

Other fields available in DR

Type (free text, drop down, check box) & Interaction

Mandatory (Y/N)

Validation / Error Messaging

Filter (Y/N)

Search (Y/N)

Sort (Y/N)

Summary (S) / Detail (D)

Notes

Delete (Y / N)

Reference Table

1

School Name

vwProgrammeSchool

Free text

Y

Must be unique
limit to 25 characters

N/A

2

Local Office Owner

vwProgrammeSchool

Drop down

Y

must select 1

N/A

3

School Status

vwProgrammeSchool

Drop down

Y

Must select 1

N/A

4

School Number

vwProgrammeSchool

Smart search drop down

N

free text

N/A

5

School Type

vwProgrammeSchool

drop down

N

N/A

6

Head of School

vwPerson

smart search drop down

N

only select from trainer list

It may no be possible to differentiate between role types i.e. Trainer v Trainee

Programme Form

N/A

School Name

drop down

N

can only be selected from list

N/A

Scenarios

Process Name	SC-1 Create School	Comment
Description	User creates the School grouping so that this can be used elsewhere in TIS
Actors	HEE Admin
Pre-Conditions	User must have appropriate access
Post Conditions	School group created and available to be reported against
Process Steps	Navigate to reference data space Select to create new Enter all mandatory fields School name Local Office Owner School Status School Number School Type Head of School Save New School grouping is available across TIS as a reference value
Alternative Flow	N/A
Rules	name is free text limit to 25 characters name / number must be unique
JIRA Reference	TISDEV-3247 - Getting issue details... STATUS
Audit Log	Create record - who / when

Process Name	SC-2 View / Edit School	Comment
Description	User should be able to view and make edits to existing School groupings
Actors	HEE Admin TIS Admin
Pre-Conditinos	User must have appropriate access
Post Conditions	Changes saved to already created School
Process Steps	Navigate to reference data space Select field to be edited Make changes Save
Alternative Flow	N/A
Rules	Changes can be made to any/all fields in the record Display warning message displayed to warn user of potential impact to previously/already linked Programmes
JIRA Reference	TISDEV-3889 - Getting issue details... STATUS
Audit Log	Edit record - who/when

Process Name	SC-3 Remove School Record from Reference Values	Comments
Description	User should be able to remove a School
Actors	TIS Admin HEE Admin
Pre-Conditions	User must have appropriate access
Post-Conditions	School removed from Reference Table
Process Steps	Navigate to reference data space Select field to be edited Change status to inactive Save
Alternative Flow	N/A
Rules	N/A
JIRA Reference	TISDEV-3890 - Getting issue details... STATUS
Audit Log	Delete record - who/when

Process Nme	SC-4 Assign School to Programme
Description	User should be able to assign a school to a Programme record
Actors	HEE Admin TIS Admin
Pre-Conditions	Schools must be defined Programme must be in creation or already defined
Post-Conditions	School is associated with a Programme
Process Steps	Navigate to Programme record (create or edit journey) Select School from drop down menu Save to add School association
Alternative Flow	N/A
Rules	only one must be from drop down list
Jira Reference	TISDEV-3891 - Getting issue details... STATUS
Audit Log	added - who/when removed - who when amended - who/when

For Discussion

#	Question	Comment
1	Are schools purely required for reporting puroses?	No, also for reference to Trainees and Trainers
2	Do they need to be displayed anywhere else on TIS? Does it require more functinality than is described above? i.e. to support educational training?	Programmes should display the school reference Schools should be displayed within Programme Membership L3 for Person record (trainees & trainers)
3	Does school need to be displayed within a Programme form?	Yes (see above)
4