2021/2: Q4 | Review#2 (2022-01-18 to 2022-02-01)

Please ask questions, that’s what this Review is primarily for - your constructive interrogation of what we’re doing:

• out loud on the call - really, we’d appreciate you doing this!;

• write in the Team meeting chat; or

• fill in the post-Review survey after the call (for questions that occur after the call is over, or if you don’t want to ask the question during the call for whatever reason, and for letting us know whether the Review meets your expectations, or whether you have some suggestions for improvement)

Incident logs

This iteration

2022-01-18 Reference Service failed to start after upgrade

2022-01-26 Overnight jobs failed to run

Carryover from previous iterations

2022-01-06 ESR MongoDB cluster down

2021-12-06 GMC sync & Connections giving errors

Trainee Self-service (TSS)

Display message advising trainees that only those invited to partake in pilot should sign-up

@Steven Howard

Demo from live

Tech improvement: Simplify state management i.e. how and when data is shared and updated as a trainee uses TSS.
Primary aim is to enable more of the team to make changes to the codebase with greater confidence and speed.

@john o

Demo
A few ‘quick wins’ included in this work:

Open

fig.1 Stepper

Open

fig.2 ‘Back to submit’ button

Trainee feedback - Display a message/information showing the trainee who maintains their personal details data and how they go about updating incorrect details.

@john o

Demo

Remove non-ARCP/test Form Rs created during initial pilot

@Andy Dingley

Our forms list was still showing forms created as part of the initial pilot, so those trainees who took part would have seen forms which were not used as part of their ARCP.
These forms have now been removed and will no longer be shown to trainees and/or admins.

Revalidation

Display curriculum end date instead of programme end date in Recommendations summary page

@Doris.Wong

Before:

After:

Display correct GMC Status and TIS Status for pass recommendations

@Jayanta Saha

GMC Status and TIS Status for pass recommendation should be displayed as <blank> and “Not started”

Before:

After:

Replace custom:preferred_username with OOTB Cognito attribute

@Jayanta Saha

Brief discussion

Trainee Information System (TIS)

Investigate user auth token and decide how to deal with the non-required attribute “perferred_username”

@Yafang Deng

Limit list of Post’s subspecialties to specialties of type SUB_SPECIALTY

@Marcello Fabbri (Unlicensed)

The creation and update of a Post involves the optional indication of the post’s sub specialties.

This field used to be populated with a list of all Specialties whose status was CURRENT.

Now it’s populated with a list of Specialties whose status is CURRENT and SpecialtyType is SUB_SPECIALTY.

The Specialties eligible to be a Post’s subspecialty are 32. (List)

Restricting a post’s list of sub specialties to Specialties that are of type SUB_SPECIALTY is consistently observed when:

• creating a Post

• updating a Post

• creating Posts in bulk (demo)

• updating Posts in bulk (demo)

Make Front end deletion for assignments hard-delete

@Edward Barclay

Previously when a assessment was deleted in TIS this would update a column in the database (DB) for that assignment called “softDeleteDate”.

when this column has a value it is filtered out of the FE but allowed it to be kept in the DB. this has now been changed to a Hard delete method meaning that the assessment being deleted is not retained in the DB. the warning before deletion has been updated to reflect its permeance.

Electronic Staff Record (ESR)

Northern Ireland Medical and Dental Training Agency (NIMDTA)

OKR #1: Prepare and launch 3rd TSS pilot

Preparing for the wider release of TSS in 3 tranches from April 2022

Key Result#1: 99% of trainees successfully able to login using self-sign up and the MFA.

Key Result#2: 25% of trainees complete a survey.

Key Result#3: Support materials enriched based on feedback.

Key Result#4: 95% of admins agree that the process has been made more efficient by TSS.

OKR #2: Keycloak to Cognito authentication migration

Extricating us from our reliance on an outdated application (Keycloak), several major versions behind what is supported

Key Result#1: All TIS apps can accept authentication from Cognito.

0.3

Key Result#2: Keycloak is no longer used for authentication by any TIS apps.

0.1