2021/2: Q4 | Review#7 (2022-03-30 to 2022-04-12)

Please ask questions, that’s what this Review is primarily for - your constructive interrogation of what we’re doing:

• out loud on the call - really, we’d appreciate you doing this!;

• write in the Team meeting chat; or

• fill in the post-Review survey after the call (for questions that occur after the call is over, or if you don’t want to ask the question during the call for whatever reason, and for letting us know whether the Review meets your expectations, or whether you have some suggestions for improvement)

Incident logs

2022-04-11 TIS Self-Service user could not log in (migration from previous user pool not working)

2022-04-01 Revalidation doctor overnight sync failed due to GMC connection block

2022-03-29 Revalidation unuseably slow or not working

TIS Self-Service (TSS)

3rd Pilot / Tranche 1

@Nazia AKHTAR

• 177 3rd Pilot / Tranche 1 participants

• 79% (140) Sign ups

• 75% (105) Form R Part A [59% of all participants] and

• 85% (119) Form R Part B [67% of all participants] completions

• only 3 enquiries to the TIS Team (all resolved)

Revalidation

Fix: wrong button showing for Approved/Rejected recommendations

@Doris.Wong

Before: Edit recommendation button is wrongly shown for Approve/Rejected recommendation

Open

After: Create recommendation button shown to allow creation of new recommendation for Under Notice trainees

Open

Fix: historical recommendations preventing creation of new recommendations

@Cai Willis

Trainee Information System (TIS)

Placement date range validation

@Edward Barclay

Bulk uploads are now validated to make sure that the placement starting date is before the ending date.

Fix: unable to export bulk upload error reports when the spreadsheet has notes/comments

@Yafang Deng

Now bulk upload supports the excel files with comments no matter if its extension is xlsx or xls.

Fix: email address validation

@Reuben Roberts

We resolved an issue where edits could not be made to the personal details of trainees with apostrophes in their email address (which should be permitted, but were being rejected by the server-side component).

Duplicate specialty validation in placements

@Yafang Deng

1. Fix to prevent duplicate specialty being added as primary, secondary or other in placement form in user interface.

2. Placement bulk create/update - error message: No two of primary/other/sub specialty(ies) can be set with the same value.

Electronic Staff Record (ESR)

Show ESR’s positions when reconciled against TIS

@Joseph (Pepe) Kelly

We now display the Position Number from ESR along with when they notified us of a position that we reconciled with a Post in TIS.

Some positions were already reconciled so we don’t have the date - https://apps.tis.nhs.uk/admin/posts/edit-post/85122

Positions which ESR have told us are deleted are not displayed in TIS but are available for use in reports.

Northern Ireland Medical and Dental Training Agency (NIMDTA)

OKR #1: Prepare and launch 3rd TSS pilot

Preparing for the wider release of TSS in 3 tranches from April 2022

Key Result#1: 99% of trainees successfully able to login using self-sign up and the MFA.

Key Result#2: 25% of trainees complete a survey.

Key Result#3: Support materials enriched based on feedback.

Key Result#4: 95% of admins agree that the process has been made more efficient by TSS.

OKR #2: Keycloak to Cognito authentication migration

Extricating us from our reliance on an outdated application (Keycloak), several major versions behind what is supported

Key Result#1: All TIS apps can accept authentication from Cognito.

Key Result#2: Keycloak is no longer used for user authentication by any TIS apps.