23 January 2017 - Transform offices

Contact

Jenny Isherwood

jisherwood@doctors.org.uk

07815 134411

Surgical trainee - ST6 General surgery (3 years training remaining) - Registrar
Thames Valley (Oxford)
Currently on the National Medical Directors leadership and management fellowship working in external relations at Royal College of Physicians (OOPE)
Very interested in process improvement and the way that technology can support this - self-taught basic coding to build the Oxford School of Surgery website and an app for one of the local trusts: "I am a huge ambassador for the use of technology to improve efficiency and simplify processes"

Notes from discussion

User needs	Who
Any interface between eportfolio and TIS should not duplicate trainee efforts already require on eportfolio	T-HST-Surg
Placements information - want to know where I am going next but also useful to know where others in my cohort will be placed	T-HST-Surg
Study leave/budget applications and expenses claims and way of tracking how much study budget used/remaining	T-HST-Surg
Sharing and publicising training opportunities (training days etc) - search by region or topic	T-HST-Surg
Register/request annual leave & record abscences - currently paper-based (not the same as required for Form-R which is non-study/annual leave) - outside scope as Trust process?	T-HST-Surg
ARCP notification - currently email with lots of attachments & link to Form R on Intrepid - opportunity to improve this (although Jenny doesn't find ARCP admin a problem)	T-HST-Surg
GMC Survey - would be great if a way that GMC website could alert system to fact that trainee has completed this. It's a requirement for ARCP and currently have to take a screenshot from the GMC website and send it in to HEE as evidence	T-HST-Surg
Design for mobile so that it is easy to complete Form-R and other tasks when you're busy (not have to wait until go home to do desktop version)	T-HST-Surg
Automatic alert to trigger support if trainee fails exams 2 or 3 times	T-HST-Surg
Better way for TPDs to manage training placements - do it manually on spreadsheets currently and suspect it's a real headache	T-HST-Surg
OOP application - online with workflows to enable relevant people (Head of School) to approve and (Programme Manager) manage (in the case OPPE)	T-HST-Surg
Employment checks (passport/right to work, DBS, occupational health record) - way of these following you and not having to undertake them at each rotation (NB. HEE already working on this??	T-HST-Surg

ePortfolio

ISCP is Royal College of Surgeons ePortfolio. Example screens:

Oxford School of Surgery website

Trainee-developed site for trainees/applicants for Higher Specialty Training in surgery - filled a gap left by HEE website which has incomplete information e.g. only 3 surgery specialties lists (when there are more).

Not currently available due to lapsed licence. According to Jenny, no further funding available (was funded for 3 years).

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