Onboarding a new member to the team

1

Slack invite - this can be given in advance of starting (using personal email, and email amended once the HEE email is set up), and add to relevant channels and groups

Andy Nash (Unlicensed), Philip Wilsdon (Unlicensed)

2

Complete the new starter form here. This will also inform IT of equipment requirements, request an HEE Office365 email address/account and facilities will then be alerted to issue a building pass/key fob. 

Anita Cheng (Unlicensed), Andy Nash (Unlicensed), Philip Wilsdon (Unlicensed)

2.1

• Add the new user to the O365 TIS Group and TIS_Development Team

Anita Cheng (Unlicensed), Andy Nash (Unlicensed), Philip Wilsdon (Unlicensed)

2.2

• Share the tis.team@hee.nhs.uk calendars (Sprint Ceremonies and Team Availability) with full edit access

Andy Nash (Unlicensed)

2.3

• Chase for a Stewart House building pass / Manchester access

Anita Cheng (Unlicensed), Andy Nash (Unlicensed) / Philip Wilsdon (Unlicensed)

2.4

• Add to Metabase

Andy Nash (Unlicensed)

2.5

• Add to Google Analytics

Andy Nash (Unlicensed)

3

Create an Atlassian account for Jira and Confluence and add the team member to the Atlassian group 'TIS Team'. If a developer, add to the group 'TIS Developers'.

Andy Nash (Unlicensed), Philip Wilsdon (Unlicensed)

3.1

• Ask new user to update the contact page with their details and take/store a 'headshot' photo in the Team Photos page

New User themselves, Andy Nash (Unlicensed), Philip Wilsdon (Unlicensed)

3.2

• Update the TIS Team PowerPoint, print and replace on wall

Andy Nash (Unlicensed), Philip Wilsdon (Unlicensed)

4

When possible, and especially in team meetings, Introduce to the rest of the team! 

Andy Nash (Unlicensed), Philip Wilsdon (Unlicensed)

5

For technical staff, arrange to have their laptop's MAC address added to the whitelist. This is to bypass content filtering in London

John Simmons (Deactivated)

6

Alert them to the fact there’s a fire drill on Thursday morning 9:30am - meeting point just outside the bottom of the stair well behind our area (London staff)

7

Walk the floors - tea points / toilets / meeting spaces / cafés / etc

1

Sessions on HEE / history of the TIS programme / other tech teams in HEE / HR / appraisal

Simon Meredith (Unlicensed), Alistair Pringle (Unlicensed)

2

Sessions on Agile / Scrum / LeSS / Kanban / OKRs / remote working / team culture

Andy Nash (Unlicensed) , Philip Wilsdon (Unlicensed)

2.1

• Explain how we broker Standups / Reviews / Retros / Planning / Refinement / Team sharings, with attendance through Slack / Teams channels

Andy Nash (Unlicensed), Philip Wilsdon (Unlicensed)

2.2

• Walkthrough Confluence, JIRA and Slack introducing structures and how we use them

Andy Nash (Unlicensed), Philip Wilsdon (Unlicensed)

3

Sessions on tech stack / standards / technical side of the team culture / code review process and assigning a buddy / mentor

Andy Dingley , Joseph (Pepe) Kelly

4

Sessions on the wider HEE / NHS landscape ?

James F / Jon H / Rob / Elisa / James H / others ?

1

Embed new starter for a Sprint or two in each squad / run through of the distinct areas of the codebase: TIS, TIS-ESR, Reval, TISSS

Andy Nash (Unlicensed) , Philip Wilsdon (Unlicensed)

2

Actively review progress (day-to-day, week-to-week)
More formal ‘sit-down’ after new starter has been embedded in each squad for a Sprint or two, to discuss first impressions / questions and ideas they have / where they are best deployed to begin with

Andy Dingley , Joseph (Pepe) Kelly , Andy Nash (Unlicensed) , Philip Wilsdon (Unlicensed) ,
Simon Meredith (Unlicensed) , along with the buddy / mentor they’re working with