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Row no.Questions/DiscussionsComments and points for further discussion
1

What are the problems we are trying to address?

  1. How to manage vacant posts most effectively on TIS
  2. How TIS can support local offices to meet the Code of Practice requirements (see Code of Practice document below)
  •  Performance issue of recording huge amount of placecholders on TIS against a post and rendering this on the UI
  •  Reports of Code of practice and defining what those should be nationally
  •  What needs to be reported on?
    • HEE has committed to providing information to employers (and to doctors via the Oriel system) at least 12 weeks before a doctor is due to start in post.
    • The employer can then ensure that relevant information is sent to the doctor eight weeks before starting in post. For doctors new to a trust, this information would usually be contained in the conditional offer of employment. 
  •  What does BMA asks for?
  •  What are the 'exceptions'?
  •  How code of practice can or should look?
  •  Definition of the level of detail of the reports
  •  Audits: Making the placement last amended date available in NDW for reporting
2Who are we trying to address those problems for?
3What are the expected benefits if those are addressed?
  • Better code of practice reporting
4What is/are the purpose/s for Local Offices to record placeholders?
  • Initially used to inform trusts of vacancies
  • Allows London to generate a change report for Trusts - 12 weeks snapshot taken from the datawarehouse, runs a comparison on specific fields to see what changes have been made

e.g. Reports: All trainees in a programme, All posts in a programme etc.
Allows code of practice reporting, e.g. no of posts notified 12 weeks before placement start date, no of trainees moved from trusts, amount trainees moving NPN.

  • If post is vacant for a year, am I going to get a returning trainee type of reporting.
  • Which trainees missed the 12 weeks code of practice compliance?
5What are the Local Offices that use placeholders on TIS and and who use an offline process?
  • North: DR Vacanct / Dr Hold
  • Lynn, NE: Dr Vacant
  • London - Dr Hold / Dr Recruit - 20 different categories altogether

     10 reasons for 'Hold' - PMD...
     10 reasons for 'Recruit' placeholders - IDT, Statutory, Reccruit on reserve, Exam PGD...

  • South: None, done via programme teams rotations
  • Yorkshire & Humber: track locally on spreadsheets, offline
  • Other regions need to speak to their Programme teams to find out
6Which Local Offices do not use placeholders at all and why?
7For those who are using a process of some sort, what are the problems you are currently facing with your current way of recording placeholders?
8What are the various types of placeholders you record and for what reasons each of them is recorded?
  • Dr Vacant
  • Dr Hold
  • Dr Recruit etc.
  • London - Dr Hold / Dr Recruit - 20 different categories altogether
  • Any more 
9Which regions record which one/s of the above types and are they for the same reason?
10

Is there a national requirement to what London is currently required to report on given the high level of granularity? If not can an MVP fields set be agreed to be recorded on TIS?

e.g. - Vacancy type (Vacancy, on hold, recruitment etc. tbd), Vacancy reason, dates from and to, Exported to ESR, last modified placement date etc.


11Keeping the current placeholders updated - How does London do that? Do they use the bulk placement update function on TIS to do that?
12Can these be categorised/grouped?
  •  3 categories - Angela to provide a slimmed down version of their reports and propose to BMs
  •  Angela took an action to categorise and review with the BMs a proposal
13Can this be looked at properly of how this can be nationalised rather than rushing something for a deadline?
14Are placeholders transferred to ESR?London: They are excluded in the ESR interface for London. Trusts can access them on Sharepoint portal.
For those that use the TIS-ESR interface, yes. (ESR Streamlining group - consideration for these placeholders)
15Is there a requirement to transfer placeholders to ESR?
16What is a 'bucket post'? e.g. GP post, it it related to Vacancy management process?No - these are GP placements where the Main site on the placements is different to the Post Main site. These placements are unusually created using one of the other sites field of the post. 




View file
nameCode of Practice 2018 FINAL.pdf
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Discussion to have with the Devs and UX/UI:

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