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Process Name | AM-3 Track entitlements for expenses and leaves (Trainee) | Comments |
|---|---|---|
| Description | User has the ability to monitor allowance for expenses and leaves in order see the remaining amount and claimed amounts for both. | |
| Actors | Trainee | |
| Pre-Conditions | Logged in Authorised User User is currently in training and not a FY1. User navigated to Study Leave page. (Can be for other leave as well tbc) | |
| Post-Conditions | ||
| Process Steps |
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| Alternative Process | N/A | |
| Rules | - Rule: Only specified fields can be entered - Rule: User cannot make changes to entitlements - Rule: User can view total study leave allowance - Rule: User can view study leave remaining - Rule: When study leave request approved, study leave remaining is updated - Rule: Study leave allowance and remaining is not editable by a Trainee user role | |
| JIRA Links | ||
| Audit Log |
Process Name | AM-4 Approve leave - non-study leave (Approver) | Comments |
|---|---|---|
| Description | User has the ability to approve or decline prospective/retrospective exceptional or other leave applications that are not part of pre-approved list of courses/exams. | |
| Actors | Approver | |
| Pre-Conditions | Logged in Authorised User | |
| Post-Conditions | View all or search leave applications (requested/approved/declined) in a summary screen Notification sent to Approver upon new leave request submitted by trainee. Approver is navigated to leave reuquest pending approval. | |
| Process Steps |
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| Alternative Process | N/A | |
| Rules | - Rule: Only specified fields can be entered - Rule: When approving/declining a request, user is presented with a warning to either proceed or abort. | |
| JIRA Links | ||
| Audit Log | Who approved/cancelled the Leave request and when Log changes to any of the field values and when and who made the changes Present audit log to all with view permissions |
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Process Name | AM-7 Manage Pre-approved Courses list (Admin) | Comments |
|---|---|---|
| Description | User has the ability to add/edit/or make changes to existing prospective leave applications.manage a pre-approved list of courses as reference data. | |
| Actors | Local admin | |
| Pre-Conditions | Logged in Authorised User User navigated to Study Leave Reference Data page. (Can be for other leave as well tbc) | |
| Post-Conditions | ||
| Process Steps |
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| Alternative Process | N/A | |
| Rules | - Rule: Only specified fields can be entered - Error: where mandatory fields not completed | |
| JIRA Links | ||
| Audit Log |
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