Assessment /Reporting

0

To be able to run reports on the training outcomes from system

Reporting tool will be required - Looking at access to Tableau?

Assessment/Reporting

1

List of outcomes?

MRP, ARP......

Assessment/Reporting

2

Reporting tool will be required - Looking at access to Tableau?

Programmes/Reporting

2

Programmes/Reporting

2

Reporting tool will be required - Looking at access to Tableau?

As an HCS Administrator

I want to be able to add accreditation information to an employer/Post

so that .........

Post

0

Need more information

As an HCS Administrator

I want to see training Officers and Commissioners details as a multiple entries/records

So that ........

Post

0

Need more information

What sort of info?

What FE field covers this?

8

Post/Reporting

1

As an HCS Administrator

I want  to see whole trainee pathway so all information in one place

So that our processes can be streamlined

People

1

Trainee information in one place

What other info are from other drives?

10

People/Notification

0

Use system as a Calendar for notification

Can TIS do this?

11

As an HCS Administrator

I want the ability for trainees to update own contact information e.g changes to surname, address or training officer

So that  to ensure current and accurate trainee data, remove admin processes needed to update

People

4

Training access?????

12

As a Trainee Programme Co-coordinator -TPC

I want to have ability to upload particular assessment outcomes (in bulk)

So that I have efficient way of managing my time

People

1

13

As an HCS Administrator

I want to record destination data - first jobs or learning programme

So that ........

People

0

Need more information

Check field table for details.

Stored in 2 diff. places as: 

• when leave in-between programme
• When finish to capture their next destination

14

People/Notification

0

Use system as a Calendar for notification

Can TIS do this?

15

As an HCS Administrator

I want something that holds trainee information in one place rather than links to that information

So that I have efficient way of managing my time

People

1

16

As a Trainee Support Case Manager

I want system which allows recording, update and secure storage of sensitive information about trainees in difficulty

So that all information in one place and reduce multiple systems

People

4

17

As a Curriculum Support Officer

I want more detailed information on ASP trainees and ability to report on it. Similar fields to STP

So that the information is recorded correctly and easy to find

People

0

What more fields on ASP as are on STP

What are the fields?

18

Others/Reporting

2

19

As an Education Training Manager

I want to update our CRM system with training officers who work with the school on events that we have found using database

So that we can have efficient and accurate management of data

Others

0

How do you

capture this in your present system? 

Access to Ed. Training Manager to edit?

20

As an HCS Administrator

I want integration with other systems e. e-portfolio, recruitment systems, assessment and progression data

So that we can have efficient and accurate management of data

Others

2

List of outcomes?

MRP, ARP......

21

As a HCS Administrators

I want admin rights protection 

So that new users require training before being allowed to make changes

Others

0

22

As

an HCS Administrators

I want  system that enables continued communication with trainees who have completed e.g Alumni

So that ........

Others/Communication

0

Programmes/Reporting

2

23

As an HCS Administrators

I want  easily accessible, efficient and stable system as current system is very slow when working remotely

So that  I can work more efficiently remotely

Others

0

24

Other/Notification

0

25

As an HCS AdministratorAdministrators

I want to see training Officers and Commissioners details as a multiple entries/records  a system where multiple users can access same information at the same time

So that ........

PostOthers

0

Need more information1

What sort of info?

What FE field covers this?

As an HCS Administrator

I want  to see whole trainee pathway so all information in one place

So that our processes can be streamlined

Trainee information in one place

What other info are from other drives?

As an HCS Administrator

I want the ability for trainees to update own contact information e.g changes to surname, address or training officer

So that  to ensure current and accurate trainee data, remove admin processes needed to update

As a Trainee Programme Co-coordinator -TPC

I want to have ability to upload particular assessment outcomes (in bulk)

So that I have efficient way of managing my time

As an HCS Administrator

I want to record destination data - first jobs or learning programme

So that ........

Check field table for details.

Stored in 2 diff. places as: 

• when leave in-between programme
• When finish to capture their next destination

As an HCS Administrator

I want something that holds trainee information in one place rather than links to that information

So that I have efficient way of managing my time

As a Trainee Support Case Manager

I want system which allows recording, update and secure storage of sensitive information about trainees in difficulty

So that all information in one place and reduce multiple systems

As a Curriculum Support Officer

I want more detailed information on ASP trainees and ability to report on it. Similar fields to STP

So that the information is recorded correctly and easy to find

What more fields on ASP as are on STP

What are the fields?

As an Education Training Manager

I want to update our CRM system with training officers who work with the school on events that we have found using database

So that we can have efficient and accurate management of data

As an HCS Administrator

I want integration with other systems e. e-portfolio, recruitment systems, assessment and progression data

So that we can have efficient and accurate management of data

As a HCS Administrators

I want admin rights protection 

So that new users require training before being allowed to make changes

As an HCS Administrators

I want  system that enables continued communication with trainees who have completed e.g Alumni

So that ........

As an HCS Administrators

I want  easily accessible, efficient and stable system as current system is very slow when working remotely

So that  I can work more efficiently remotely

As an HCS Administrators

I want  a system where multiple users can access same information at the same time

So that ........

1. Difficult to record Multiple employers and supervisors - This is the case for more than one placement 
2. Regular crash of system
3. System is slow
4. Repeating updating the same information into multiple places
5. Trainees unable to update personal information
6. Trainee files not built into database - they are in different links
7. Information deleted by accident - unable to retrieve back
8. No save or undo function
9. Tracking of changes to trainee status e.g transfer- When move employer they might change
10. Have to click on a close button to close the database
11. Strange messages - Non-descriptive error messages
12. Log out issue
13. More precise reporting in an easier format
14. Information is very limited and not all in one place
15. Limited reporting options
16. Difficult to create custom report
17. Numerous versions (currently on number 20)
18. Remote access slow and unreliable

Pt1: Can TIS resolve this?

Pt5: TIS looking into Trainee App but not sure if edit by trainee is part of the MVP

Pt6: Might need more info on what  is contained in the trainee file but there should be a database that captures trainee info.

Pt7/8: Can information deleted be retrieved by TIS or is there a pop-up in TIS?

Pt9: How?

Pt13/15/16: Need to agree on Reporting- Tableau/metabase?

1. Although limited, a standard report is easy to pull- Easy basic reprort
2. Most of trainees details in one place
3. Has information we need
4. Multiple users can use at the same time
5. All information about a whole trainee pathway in one place
6. Only has our information - do not have  to filter out irrelevant information
7. Easy/Quick access to database from desktop

What are the assessment you carry out that needs to be captured? 

How do you capture them and who update on your system?

(STP) Assessment 

• Work base?
• Competencies and Curricula (Assessment per specialism)?
• Mid-term Review of Progression (MRP) which is conducted by the National School of Healthcare Science – 2^nd year
• Objective Structured Final Assessment (OSFA) held at end of 3years for Fit to Practice – 3^rd year

 HSST  Assessment

• annual review of progression (ARP) in each year towards development as consultant clinical scientists (CCS)

What is a Programme in HCS context?

What access will the following have in TIS?

• Trainee (STP and HSST…)
• HCS
•  Higher Education Institutions (HEIs)
• Work based providers
• Accredited work-based departments
• Training Departments
• Training Managers
• (STP) Training Officer,
• (STP) Supervisor,
• (STP) Assessor,
• (STP) Reviewers
• Training coordinator
• (STP) Raters
• Reviewers
• -(STP) Trainer (Training the trainer)??? Are they needed in this on-boarding?
• HEE local Offices
• Lead Scientist (for HSST)
• Trust Education Lead (for HSST)
• Health and Care Professions Council (HCPC) (for HSST)
• Universities 

Do you need to able to upload trainee documents on TIS?

Documents like:

• DOPS (Directly Observed Procedural Skills); CBD (Case based discussion) and OCE (Observed Clinical Examination)
• Memorandum of Understanding (MOU) between trainee and schools
• Exceptional Extenuating Circumstances Application Form
• Transfer of Training application form for trainees
• Observed Clinical Events (OCE) – For PTP

Alex: They are use when they start programme. it is the applicant (trainee) oriel number. Not system generated. From England. Please note: This is different for other part of UK. 

How do we capture this if necessary?

HCS is happy with one of these- Personal Phone or Work Phone provided as Telephone number. 

Ade: TIS will not need to create Personal Phone or Work Phone but use TIS field - Telephone Number????

HCS is happy with one of these- Personal Phone or Work Phone provided as Mobile Number. 

Ade: TIS will not need to create Personal Phone or Work Phone but use TIS field - Mobile number???

Work Email or Academic or Email or Personal Email on HCS. HCS will use the preferred email selected by trainee as the email address to update  TIS so TIS email address is okay????

How important are these fields for HCS?

Which one can you do without?

AFC Band/Pay Grade?

Salary

Contract Type

Qualification Mark

Qualification Subject

Certification Type 

Qualification Verified By School?

Programme Type 

ASP Type

Entry Type

Previous Post

HEI

Hospital

Trusts

Review Outcomes

MSc Outcome

OSFA Type

OSFA Result 

Free text in TIS

Is this required as HCS have the qualification Type?

Stored in 2 diff. places as: 

• when leave in-between programme
• When finish to capture their next destination

How is leave in-between programme captured in HCS?

Need to agree how this will be presented. Should it be University Name_Program type_ASP type/HSST Cohort/HSST Pathway?

HSST Cohort

• Cohort 1
• Cohort 2
• Cohort 3
• Cohort 4
• Cohort 5
• Cohort 6

There are codes in HCS of how they log their curriculum. Unique identifier???????

See details of each in the Reference table

Alex to get back and find out

There is National Post number in TIS. Is there any similar think in HCS with placement/post?

How is this captured in HCS?

Do we need to create two fields Site- employer and site specific site? may be the site on TIS should be uses as the specific site and another field employer site be created?????

2 fields 

• Employer 
• specific site

TIS need to cover non-nhs/ODS list employer