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| S/N | User Story | TIS - Feature | Priority 4 - Highest to 0 - lowest (ticks received from workshop) | Description | MVP/Post MVP? | Acceptance Criteria | Tickets in JIRA | Comments |
|---|---|---|---|---|---|---|---|---|
| 1. | As an Education Training Manager I want to be able to have the ability to report on trainees and how they are progressing So that I can use those that are doing well for events | Assessment /Reporting | 0 | To be able to run reports on the training outcomes from system Reporting tool will be required - Looking at access to Tableau? | Given [Current state] When [User action] Then [Expected outcome] | How do you measure trainee progress? | ||
| 2. | As an HCS Administrator I want a system that records all outcomes of training in one place So that I can facilitates flexible reporting | Assessment/Reporting | 1 | MVP? | Given [Current state] When [User action] Then [Expected outcome] | List of outcomes? MRP, ARP...... | ||
| 3. | As an HCS Administrator I want a flexible reporting feature So that I can support ad hoc and formal reporting requests | Assessment/Reporting | 2 | Reporting tool will be required - Looking at access to Tableau? | MVP? | Given [Current state] When [User action] Then [Expected outcome] | Ad hoc Report Duplicate of 5 Alex feedback: TIS wouldn't at this stage be able to create them a truly 'custom' reporting feature. Instead we could give them the option to slice the data in multiple different ways We can make the data sources for the reports broad enough that they can then refine them to what they need | |
| 4. | As an Education Training Manager I want to be able to search for trainees by specialism, location, cohort, year in programme by HSST/STP So that the report can be in excel format | Programmes/Reporting | 2 | MVP? | Given [Current state] When [User action] Then [Expected outcome] | Search training by what? Surname, forename...? | ||
| 5. | As an HCS Administrator I want to be able to create custom report using fields in the system So that I can obtain data easily when requested; that is accurate and avoid duplicate reports | Programmes/Reporting | 2 | Reporting tool will be required - Looking at access to Tableau? | MVP? | Given [Current state] When [User action] Then [Expected outcome] | Query database Alex feedback: TIS wouldn't at this stage be able to create them a truly 'custom' reporting feature. Instead we could give them the option to slice the data in multiple different ways We can make the data sources for the reports broad enough that they can then refine them to what they need | |
| 6 | As an HCS Administrator I want to be able to add accreditation information to an employer/Post so that ......... | Post | 0 | Need more information | Given [Current state] When [User action] Then [Expected outcome] | What sort of accreditation info? What FE field covers this? | ||
| 7 | As an HCS Administrator I want to see training Officers and Commissioners details as a multiple entries/records So that ........ | Post | 0 | Need more information | Given [Current state] When [User action] Then [Expected outcome] | What sort of info? What FE field covers this? | ||
8 | As an Education Training Manager I want to be able to search/find training officers linked to specialisms and in specific location with email address So that I can report in excel format | Post/Reporting | 1 | MVP? | Given [Current state] When [User action] Then [Expected outcome] | Search training officer. Can the search for trainee work for this? TIS question to answer | ||
| 9 | As an HCS Administrator I want to see whole trainee pathway so all information in one place So that our processes can be streamlined | People | 1 | Presently, HCS database is linked to drives. | MVP? | Given [Current state] When [User action] Then [Expected outcome] | Trainee information in one place What other info are from other drives? | |
10 | As a Lead Administrator I want connection or link between database and personal/school email to get notification So that we do not miss important information and deadlines | People/Notification | 0 | Given [Current state] When [User action] Then [Expected outcome] | Use system as a Calendar for notification Can TIS do this? | |||
11 | As an HCS Administrator I want the ability for trainees to update own contact information e.g changes to surname, address or training officer So that to ensure current and accurate trainee data, remove admin processes needed to update | People | 4 | Training access????? | Post MVP?????? | Given [Current state] When [User action] Then [Expected outcome] | TIS working on trainee app. | |
12 | As a Trainee Programme Co-coordinator -TPC I want to have ability to upload particular assessment outcomes (in bulk) So that I have efficient way of managing my time | People | 1 | There is another system for bulk upload in HCS. | MVP? | Given [Current state] When [User action] Then [Expected outcome] | Need the Assessment fields in excel. Need to know the assessment fields to be bulk upload | |
13 | As an HCS Administrator I want to record destination data - first jobs or learning programme So that ........ | People | 0 | Need more information | Given [Current state] When [User action] Then [Expected outcome] | Check field table for details. Stored in 2 diff. places as:
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14 | As a TPC I want to be able to create an alert system that reminds when reviews are due So that this allays missing any deadlines | People/Notification | 0 | Like calendar update | Given [Current state] When [User action] Then [Expected outcome] | Use system as a Calendar for notification Can TIS do this? | ||
15 | As an HCS Administrator I want something that holds trainee information in one place rather than links to that information So that I have efficient way of managing my time | People | 1 | MVP? | Given [Current state] When [User action] Then [Expected outcome] | Similar to s/n 9 | ||
16 | As a Trainee Support Case Manager I want system which allows recording, update and secure storage of sensitive information about trainees in difficulty So that all information in one place and reduce multiple systems | People | 4 | Case Management system? | Post MVP???? | Given [Current state] When [User action] Then [Expected outcome] | Can TIS provide this now? | |
17 | As a Curriculum Support Officer I want more detailed information on ASP trainees and ability to report on it. Similar fields to STP So that the information is recorded correctly and easy to find | People | 0 | What more fields on ASP as are on STP What are the fields? | MVP??? | Given [Current state] When [User action] Then [Expected outcome] | Are you talking about fields like ASP type and ASP description? | |
18 | As a Programme Support Lead Administrator I want feature... run a report that highlights all the extensions/Mat Leave/Deferral So that we can use information for STP completion every year | Others/Reporting | 2 | MVP? | Given [Current state] When [User action] Then [Expected outcome] | Tableau or matabase? | ||
19 | As an Education Training Manager I want to update our CRM system with training officers who work with the school on events that we have found using database So that we can have efficient and accurate management of data | Others | 0 | MVP? | Given [Current state] When [User action] Then [Expected outcome] | How do you capture this in your present system? Access to Ed. Training Manager to edit? | ||
20 | As an HCS Administrator I want integration with other systems e. e-portfolio, recruitment systems, assessment and progression data So that we can have efficient and accurate management of data | Others | 2 | Given [Current state] When [User action] Then [Expected outcome] | How do you manage the integration presently? | |||
21 | As a HCS Administrators I want admin rights protection So that new users require training before being allowed to make changes | Others | 0 | Confirmation messages to check if you want to delete update or information or not | Given [Current state] When [User action] Then [Expected outcome] | |||
22 | As an HCS Administrators I want system that enables continued communication with trainees who have completed e.g Alumni So that ........ | Others/Communication | 0 | Given [Current state] When [User action] Then [Expected outcome] | Similar to s/n 13 | |||
23 | As an HCS Administrators I want easily accessible, efficient and stable system as current system is very slow when working remotely So that I can work more efficiently remotely | Others | 0 | MVP? | Given [Current state] When [User action] Then [Expected outcome] | TIS should provide | ||
24 | As an HCS Administrators I want to be alerted when a trainee is due to return from Mat/Pat leave So that this can be checked and updated | Other/Notification | 0 | Given [Current state] When [User action] Then [Expected outcome] | ||||
25 | As an HCS Administrators I want a system where multiple users can access same information at the same time So that ........ | Others | 1 | MVP? | Given [Current state] When [User action] Then [Expected outcome] | TIS should provide |
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| S/N | Questions or Assumptions | Comments |
|---|---|---|
| 1 | Need to know the type of access they (HCS) will have on TIS. This will help to determine the access James will give in Tableau/Metabase | Ade to speak to HCS and TIS |
| 2 | What are the information they (HCS) need to know about the trainee in reporting. This will help James to set them up on Tableau? | Ade to speak to HCS and TIS |
| 3 | Data migration and Reporting might form the MVP with other requirements to be post MVP | To agree with HCS and TIS |
| 4 | What are the assessment you carry out that needs to be captured? How do you capture them and who update on your system? | (STP) Assessment
HSST Assessment
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| 5 | What is a Programme in HCS context? | |
| 6 | What is specialisms in HCS context? | |
| 7 | What is Rotation in HCS context? | |
| 8 | What is a post in HCS context? | |
| 9 | What is Curricula in HCS context? | |
| 10 | What is a Role in HCS context | How do we address this as regard to Reference table? TIS has got a list of roles |
| 11 | What access will the following have in TIS?
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| 12 | Do you need to able to upload trainee documents on TIS? Documents like:
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| 13 | How do we handle the issue of Person ID in this with the Person Application Code: RGSCID field in HCS? | Alex: They are use when they start programme. it is the applicant (trainee) oriel number. Not system generated. From England. Please note: This is different for other part of UK. How do we capture this if necessary? |
| 14 | Telephone Number field in TIS | HCS is happy with one of these- Personal Phone or Work Phone provided as Telephone number. Ade: TIS will not need to create Personal Phone or Work Phone but use TIS field - Telephone Number???? |
| 15 | Mobile Number Field in TIS | HCS is happy with one of these- Personal Phone or Work Phone provided as Mobile Number. Ade: TIS will not need to create Personal Phone or Work Phone but use TIS field - Mobile number??? |
| 16 | Email address | Work Email or Academic or Email or Personal Email on HCS. HCS will use the preferred email selected by trainee as the email address to update TIS so TIS email address is okay???? |
| 17 | How important are these fields for HCS? Which one can you do without? | AFC Band/Pay Grade? Salary Contract Type Qualification Mark Qualification Subject Certification Type Qualification Verified By School? Programme Type ASP Type Entry Type Previous Post HEI Hospital Trusts Review Outcomes MSc Outcome OSFA Type OSFA Result |
| 18 | Qualification | Free text in TIS Is this required as HCS have the qualification Type? |
| 19 | Programme Name on TIS | How do you want the Specialism along with the programme be display on TIS? |
| 20 | Rotation | Work place manage the rotation. Not captured? |
| 21 | Leaving destination | Stored in 2 diff. places as:
How is leave in-between programme captured in HCS? |
| 22 | Curriculum | Need to agree how this will be presented. Should it be University Name_Program type_ASP type/HSST Cohort/HSST Pathway? HSST Cohort
There are codes in HCS of how they log their curriculum. Unique identifier??????? See details of each in the Reference table |
| 23 | Curriculum | The TIS curriculum start and end dates should be kept as the programme start and end dates in HCS?? |
| 24 | Post Number | Alex to get back and find out There is National Post number in TIS. Is there any similar think in HCS with placement/post? |
| 25 | Site | How is this captured in HCS? Do we need to create two fields Site- employer and site specific site? may be the site on TIS should be uses as the specific site and another field employer site be created????? 2 fields
TIS need to cover non-nhs/ODS list employer |
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