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For MVP, users will be able to
- record the approval type,
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- Start and end dates against a trainer person record - this, in turn, will inform whether a trainer can be assigned to trainees, programmes etc across TIS and
- Start and end dates against Site reference - to inform whether sites are current and approved for use.
Post-MVP
- Manage site approvals
- Define pathways
- Assign pathway to trainer
- Confirm trainer accreditation
- Expiry notification
- Manage site visits
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User Stories
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/ Jira tickets
| No. | User Story | Jira tickets | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| 1. | As an Administrator I want to record the educational approval against each Programme/Site or Trainer So That I can demonstrate and maintain the approvals held by a Programme, Site or Trainer |
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| 2. | As a HEE Admin I want to be able to record and maintain Sites approval periods against sites So that I can ensure only Approved sites are used to manage placements on TIS | |||||||||
| 3. | As a HEE admin I want to be able to record and main Trainers approval periods on TIS So that I can ensure only Approved Trainers are used as Educational and Clinical Supervisors against Placement on TIS | |||||||||
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Discussion & Assumptions
| # | Question | Comment | Owner |
|---|---|---|---|
| 1 | what is a domain? | domains are defined by the GMC, standards required for recognition = domain (see link sent by James - http://www.gmc-uk.org/education/10264.asp <http://www.gmc-uk.org/education/10264.asp> | Alistair Pringle (Unlicensed) |
| 2 | what’s the relationship between accreditation pathway and domain? | An accreditation pathway sits under a domain as an evidence record, a single role can have muliple domains against it. An accreditation pathway constitutes of 1 or more domains. Domains are managed under reference data in Intrepid. | Alistair Pringle (Unlicensed) |
| 3 | what’s the report functionality purpose? | Allows users to pull reports on what approvals are complete etc. | Alistair Pringle (Unlicensed) |
| 4 | what are free CPD points? How are they used if at all? | Not recorded in Yorkshire & Humber local office | Alistair Pringle (Unlicensed) |
| 5 | what other evidence types are there? | custom [free text] / course [reference table list] /alternate [doc/meeting/teaching session] | Alistair Pringle (Unlicensed) |
| 6 | what does verify evidence bring up? | Approved / Partially Approved / Not Approved Course approval must be completed before entering into the system | Alistair Pringle (Unlicensed) |
| 7 | How are GP sites being catered for in reference data? | There's a site approval date section against each site on the site reference table UI. | Alistair Pringle (Unlicensed) |
| 8 | whats the impact of not knowing whether they have trainees assigned to a trainer? | Needs to be known, to ensure any risks of non-accreditation is managed | Alistair Pringle (Unlicensed) |
| 9 | is it necessary to view list of all evidences submitted? | Yes, a drop down would be helpful (se #6) | Alistair Pringle (Unlicensed) |
| 10 | do they need to be able to upload documents (see alternate)? | No documents needed for Y&H local office; any certification maintained by Trust | Alistair Pringle (Unlicensed) |
| 11 | should courses be linked to courses and events for trainees? | it looks like courses can be paid for by HEE (as course cost is a field) | Alistair Pringle (Unlicensed) |
| 12 | Who are the users that can manage accrediation pathway and domains? | Local Office admins and Trust admins | |
| 13 | What is the relationship between an accreditation pathway and role/s? | An accrediation pathway can be created with multiple roles | Alistair Pringle (Unlicensed) |
| 14 | What is the relationship between an accrediation pathway and a Local office/s? | An accreditation pathway can be associated with one or more Local Offices on creation. | Alistair Pringle (Unlicensed) |
| 15 | What is the relationship between site approval and trainer approval from an admin perspective/visibility? | Processes are different but managed by the same administrators very often (Quality teams) | Alistair Pringle (Unlicensed) |
| 16 | What is a Tracker and its relationship to a Site Visit? | Sites are approved after receiving 'Visits'. These visits can result in recommendations and the steps required to suffice the recommendation can be recorded in a 'site visit tracker' | Alistair Pringle (Unlicensed) |
| 17 | Do site visits need to be recorded? | I don't think this is necessary as visits are so interlinked with site approvals. possible that we can add a field or 2 if desired by the SMLs. | |
| 18 | Who defines the "other" pathways? Do admins need access to the reference table to do this? | pathways and roles are interchangeable in this instance. Hopefully we can get agreement on a stable set of values. | |
| 19 | Do we need any more roles than educational / clinical supervisor available to approvals system? | Yes | |
| 20 | Are pathways now rationalised? ie. can the same pathways be used across all local offices? Do we need to rationalise them ahead of TIS launch? | we do need to look into rationalising these. | |
| 21 | How do we display existing approvals? Read only? We may not show all fields, does this matter? | Editable | |
| 22 | Do attendees complete a course per domain, or a course per pathway? | it varies. some courses satisfy multiple domains. | |
| 23 | Should notifications be in scope? i.e notify that a supervisory's approval is coming up for expiry, notifications of site visits due, notification to supervisor? | not at this point as it can be dealt with via reporting. | |
| 24 | what interaction was planned for intrepid for trainers and would it make more sense administratively for the trainers to complete these forms? | going forward i imagine the 'trainer ui' will be |
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