The following is a summary of conditions and scenarios that must be in place when the 4 specific actions are taken against a trainee’s record.
General rules
Add / Remove / Ignore / Review connection lists
Display trainees in editable mode to Local Offices who in current connection
Display trainees in non-editable (read only) mode to Local Offices with a past connection
Ignore connection list
Display trainees in editable mode to all Local Offices, where no current connection
Do not send to GMC
Flag for Review connection list
Display trainees in editable mode to all Local Offices, where no current connection
Do not send to GMC
Display a red flag
Interaction rules
For all manual changes, move the trainee record to applicable filterable list i.e. change the status field, do not automatically update the connection status unless the GMC refresh dictates change
Add connection can only be done where there is no existing connection i.e. “Current connection = no” - restrict Admins from adding connection until they have removed existing one
Remove connection can only be done where there is an existing connection i.e. “Current connection = yes” - restrict Admins from removing connection until they have removed existing one
Ignore connection can be done whether current connection = yes/no
Flag for review can be done whether current connection = yes/no
Trigger scenario | Action in RevalConnections | Comments | |
|---|---|---|---|
| 1 | New trainee in TIS | Update record in Revalidation
| (LE) All add connections should be manual? At least for the time being |
| 2 | GMC Refresh + no change | No change | |
| 3 | GMC refresh + update | Update record in revalidation:
| |
| 4 | GMC Refresh + update + DBC does not match programme membership | Update record in revalidation
| [IO] Add / remove depends on GMC refresh request |
| 5 | GMC refresh + update + programme membership expired | Update record in revalidation
| [IO] Add / remove depends on GMC refresh request |
| 6 |
...
Update in Revalidation immediately
If GMC refresh is the same, then no further change required
If GMC refresh is not the same, then update the record in Revalidation
Show to Local Offices who in current connection
Show to Local Offices with past connection
Update list to include
Trainee has no current programme membership, has designated body
No programme membership in TIS (today <CCT date) - this needs to be programme end date not CCT date
i.e. trainee who is connected but whose programme end date is before today needs to appear in Remove Connection list
No programme membership in TIS (today > CCT date)
License to Practice removed due to suspension
GMC number sent by GMC, but there is no corresponding TIS record
trainee whose programme membership end date is < today
Ignore (hide) Connection
Allow for trainees who have a current connection
Show to Local Offices who in current connection
Show to Local Offices with past connection
Allow for trainees who do not have a current connection
Show to all Local Offices
Do not change connection status when applied
Do not send to GMC, store on TIS-Reval only
Allow refresh via GMC feed, keep in “Hidden” status until removed < new ticket required
Automatically update list to include
Hide automatically all F1 trainees
Hide automatically all Military trainees
Trainee has no current programme membership, no designated body
Flag for review
...
Allow for trainees who have a current connection
Show to Local Offices who in current connection
Show to Local Offices with past connection
...
Allow for trainees who do not have a current connection
Show to all Local Offices
...
Display a red flag against trainee in “All” list
Show to Local Offices who in current connection
Show to Local Offices with past connection
...
Display when filtered against “Review” tab
Show to Local Offices who in current connection
Show to Local Offices with past connection
...
Do not send to GMC, store on TIS-Reval only
Update list to include
...
Allow refresh via GMC feed, keep in review status until removed < new ticket required
...
Add automatically where Programme Membership type = Visitor
...
TIS to GMC API failure
...
Joint programme membership (x2+ designated bodies)
...
No GMC number
...
GMC refresh includes new GMC number + not held in TIS | Update record in revalidation
| ||
| 7 | Trainee programme membership removed (in TIS) + DBC | Update record in revalidation
| |
| 8 | Trainee programme membership end date (in TIS) is <CCT date | Update record in revalidation
| |
| 9 | Trainee programme membership end date (in TIS) is <today | Update record in revalidation
| [IO] This is already added to list |
| 10 | Trainee has no programme membership in TIS + today > CCT date | Update record in revalidation
| |
| 11 | License to practice removed from Trainee record | Update record in revalidation
| [IO] How do we know this happens in TIS/Revalidation? |
| 12 | Trainee programme membership is < | Update record in revalidation
| |
| 13 | Admin selects to “Ignore” | Update record in revalidation
| |
| 14 | Admin selects to “Unhide” | Update record in revalidation
| |
| 15 | F1 trainee | Update record in revalidation
| |
| 16 | Military trainee | Update record in revalidation
| |
| 17 | Trainee has no programme membership + no designated body | Update record in revalidation
| |
| 18 | Programme membership type = Visitor | Update record in revalidation
| |
| 19 | Trainee programme membership = joint | Update record in revalidation
| |
| 20 | Trainee programme membership overlaps between 2 regions | Update record in revalidation
| [IO] How will this be known? |
| 21 | GMC API failure | Update record in revalidation
| |
| 22 | GMC number removed in TIS | Update record in revalidation
|