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Welcome

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  • Overview of the last couple of weeks

  • Any interruptions to our apps / Live Defects

  • Team going through what they’ve achieved during the last couple of weeks

  • Feedback from those on the call on what we have done (constructive criticism / praise / questions)

  • Collaboration with those on the call on what to do next

Please ask questions, that’s what this Review is primarily for - your constructive interrogation of what we’re doing:

  • out loud on the call - really, we’d appreciate you doing this!;

  • write in the Team meeting chat; or

  • fill in the post-Review survey after the call (for questions that occur after the call is over, or if you don’t want to ask the question during the call for whatever reason, and for letting us know whether the Review meets your expectations, or whether you have some suggestions for improvement)

Executive Summary:

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  • 0 LiveDefects this iteration (last fortnight): None

  • Reval app: Improvements to the search performance for Recommendations is underway.

  • TIS Self-Service app: TSS support contact emails updated for two areas. A bug regarding the calculation of total TOOT on FormR Part B was fixed.

  • TIS: A major upgrade was made to the web framework used for the TIS interface. Sub-specialties can now be included when bulk loading placements.

  • Quarterly Objectives and Key Results (OKRs): A slightly slower iteration, with many staff on leave or in GDS Academy training.

  • Changes to the roadmap: n/a

Live Issues:

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(the reason we include these is to be open and transparent about when our apps have been compromised, in order to confirm that we’re constantly iterating to improve performance, resilience and security of our Apps.)

Jira Legacy
serverSystem JIRA
columnskey,summary,created,updated,status
maximumIssues20
jqlQueryproject = TIS21 AND issuetype = LiveDefect AND ((created >= 2022-03-15 AND created <= 2022-03-29) OR (status changed to done after "2022/03/15 11:00")) order by created DESC
serverId4c843cd5-e5a9-329d-ae88-66091fcfe3c7

Incident logs

Dev team demo work completed during this iteration (last two weeks)

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Area

Description

Team Representative

Demo - from Prod URL where feasible

TIS Self-Service (TSS)

TIS Admins request - new TSS Support contact emails:

Thames Valley: Formr.tv@hee.nhs.uk

Wessex: Formr.wx@hee.nhs.uk

john o

quick fix - no demo

Bug fix (flagged-up by TIS Admins)
Problem: TSS Form R Part B TOOT total shows in the TSS app but is not being saved so always shows as zero.
Solution:
1. Fix the TSS app code so the TOOT total is saved.
2. Fix the TOOT total for those forms already submitted.

Andy Dingley

Revalidation

Filter Recommendation with new structure - Part 1: Migrate required data to the Elastic Search index

Doris.Wong

Trainee Information System (TIS)

Upgrade version of Angular in admins-ui from 9 to 13

Steven Howard

Placement bulk create/update - sub specialty

Yafang Deng

Add sub specialty in Placement Create/Update template - demo

Electronic Staff Record (ESR)

Northern Ireland Medical and Dental Training Agency (NIMDTA)

Objective Key Results (OKRs) 2021/22 Q4:

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1st
Iteration

2nd
Iteration

3rd
Iteration

4th
Iteration

5th
Iteration

6th
Iteration

OKR #1: Prepare and launch 3rd TSS pilot

Preparing for the wider release of TSS in 3 tranches from April 2022

Key Result#1: 99% of trainees successfully able to login using self-sign up and the MFA.

too early

too early

0.1

0.3

0.4

Key Result#2: 25% of trainees complete a survey.

too early

too early

0.1

0.1

0.1

Key Result#3: Support materials enriched based on feedback.

too early

too early

0.5

0.5

0.5

Key Result#4: 95% of admins agree that the process has been made more efficient by TSS.

too early

too early

0.1

0.1

0.4

OKR #2: Keycloak to Cognito authentication migration

Extricating us from our reliance on an outdated application (Keycloak), several major versions behind what is supported

Key Result#1: All TIS apps can accept authentication from Cognito.

too early

0.3

0.4

0.8

0.8

Key Result#2: Keycloak is no longer used for user authentication by any TIS apps.

too early

0.1

0.2

0.4

0.5

TIS team development (following external review)

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titleUp to end of Q4 | Iteration #5

We highlighted that we recently had an external review of how we work within the TIS team. From that review, a number of recommendations were put forward for how we can alter things going forward. The whole team is actively working towards implementing these recommendations. As we are a team that at its core believes in transparency and openness, we decided to give you a flavour of what we have been working on:

  • We've created and published a Team charter. And we’ve completed initial work on adhering to the team Charter - a soft/supportive approach of using regular team health-checks against the Charter values: Empathy, Unity, Transparency and Collaboration.

  • We're reviewing all our meetings and events with a view to rationalising them in the near future

  • We're embarking on team training in User-Centred Design: Online, 15hrs over 5 days | On-site at one of our offices, 1 day. Some of the team attended the online GDS UCD training, others are booked to attend in Feb and Mar.

  • Progressed work on standardising Job Descriptions / Job Summaries. We’ve identified the need for two roles we don’t currently have in the team: User Researcher and Performance Analyst.

  • Debating sensible ways of splitting the team’s work up by Services and Products.

  • Started the review of Stakeholder mapping.

  • Had an end of Quarter Review and looked forward to Q4.

  • Agreed we need to reach out to gain more context for what we do in TIS, within the wider HEE and NHS. And we’ve started having these sessions (one from Jon Howes on PGMDE and another on Digital First). If anyone reading this would like to volunteer to do a session, please let us know!

  • Started the process of agreeing standard team events (TIS team meetings, stakeholder sessions etc), and central comms (Teams, Sharepoint, mailboxes, etc), so that communicating within the team is more efficient and communicating with us will be, too.

TIS interim roadmap:

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Trello board
urlhttps://trello.com/b/I2KstFzF/tis-interim-roadmap
height760px

Feedback

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We really do welcome any feedback you have for us - whether it be negative or positive, or whether it be a suggestion of something we could try/incorporate in a future Review. We absolutely don’t want to stand still. We’re very happy applying the 12th Agile principle of ‘becoming more productive’ to our Reviews themselves! Your contributions to this survey are entirely anonymous, should you wish to include anything others might perceive as controversial. We welcome any and all feedback, as long as it is constructive!