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Proposed Solution (JH)

• 3 letter use the prefix of the local office + 3 digit acronym based on specialty
• 3 digit specialty acronym should be consistent across all

Action: AP/IO to impact assess

JH: Done mapping and need to do some more work and send to AP.

AP has received James ssheet.

More generally, we should look to standardise naming conventions around programmes (not just Dental) to be discussed separately

Next to put on Microsoft Teams and get SMLs feedback - AP

JH/AP - Setup call to briefly explain next week. - Was decided that it should be postponed for the moment on advice from James.

IO/AP: Recommendation: show a concatenated display of the programme name in the dropdown list with the Local Office name? To check with DEV on the possible solutions. (P1) TISDEV-3767 - Add indicator to drop downs to highlight "ownership" of values to the user TO DO

19/02: AP/JH: Field limit for programme number? Check field validation (Alistair Pringle (Unlicensed))  Max number of characters is 20 including spaces / special characters

• favoured approach is to change the programme number <max limit (Alice Thompson / Alistair Pringle (Unlicensed))  see dental spreadsheet prepared by JH

ESR Integration Data Quality tasks. Some of the fields are mandatory for ESR to create records. 

• TISDEV-3322 - Missing mandatory Person details: First Name, surname and DOB TO DO
• TISDEV-3330 - Investigate and fix trainee records missing email address. TO DO
• TISDEV-3324 - Fix data for missing address details TO DO

• Discuss with Reubs on the next course of action.
• All tickets clarified, require the report to be looked at again to confirm there are still issues pending

3322:

DS: Duplicate issues to be fixed to reduce the numbers of missing details. - Update?

DS: Checking 120 items manually. To be completed asap. Follow up with Hicom.  

CL/IO: To identify which of those are current trainees records; who is in a current/future programme/placement?

AB: Which of those have self-service access?

IO to confirm - check whether there is a trainee is in a current or future programme membership or placement and re-do reports, update data leads

19/02: DS: ~7000 records found. 

Outcome posted on DQ channel:

1. check duplicate types v impact on TIS (ify)
2. confirm how many record types affected per type (ify)
3. confirm with DEV what fixes could be (reubs)
   - update vulnerabilities on TIS
4. fix hard data issues by type (data leads / LOs)

IO - Records with duplicate GMC/GDC/PH numbers to be checked, confirm records affected per type. 

(CLH) Impact to ESR already exists; what problem will this pose going forward with integration? Ashley Ransoo

• local offices need to know which records arent' going through (notifications should help?)
• confirm with ESR team that this will continue to be an issue

Former user (Deleted) / Joanne Watson (Unlicensed) / Alistair Pringle (Unlicensed):

AR 26/02: (Nazia AKHTAR cc'ing you here as this will need to feed into the support model as discussed with Victoria on 22/02)

These will be handled through Error/Exceptions handling Reports by the TIS-ESR interface for the following.

1. Applicants with Missing Mandatory details - Report (every morning after receiving RMT file and when generating the APP file on TIS)
2. RMT - exceptions, ESR DPNs not matched to TIS NPNs - Report (created on TIS every morning on receipt of the RMT files for each Deanery.)
3. APC warnings - Report (missing GMC end date etc. This can take upto 2 days to be received from ESR)
4. Notifications - TIS mailbox to be supplied to ESR (Report to be received from ESR everyday if there are any errors, generally before midday)

For 1-3, we will hook metabase to generate some slack/email notifications on errors to a generic mailbox to be looked at. This could be run per local office and sent to a nominated address for each Local Office. Or, sent to service desk to coordinate with Local Offices.

Following the reports received for 1 & 2, if the Local Offices wish to fix/make change to the records within the SLA (where Projected start date <3 months > 2 days), these will be picked up by the next ESR ETL run at 5 p.m. in the afternoon of the same day, else on the afternoon of the following day.

For 3, these are generally warnings and trainee records would have already been created successfully on ESR, if LO makes changes to the personal detail on TIS against those trainees, they will need to be made manually on ESR directly as well since changes to the personal details do not flow from TIS to ESR.