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Step | Who |
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Complete the new starter form here. This will also inform IT of equipment requirements, request an HEE M365 email address / account and facilities will then be automatically alerted to issue a building pass / key fob.
| Line manager |
Once the M365 account has been created, shortly before starting:
| Line manager / Anita Cheng |
| Anyone with access to log in as TIS.Team@hee.nhs.uk / Andy Nash (Unlicensed) |
Slack invite:
Getting them involved in Slack before starting helps make them feel part of the team / involved / expected / wanted. And it eases them into the work / the range of work / the lingo we use ahead of time. | Any Slack Admin (Rob Pink, John Simmons (Deactivated), Andy Dingley, Joseph (Pepe) Kelly, Andy Nash (Unlicensed)) |
On their first day
Step | Coordinator |
---|---|
If the new starter is going to be working from home significant amounts of time, they should look at the Home office equipment ordering page (once they have access to HEE Connect, through an M365 account set up) | Line manager / mentor / Anita Cheng |
Follow up with Facilities for a Stewart House / 3 Piccadilly building pass. | Line manager / Anita Cheng |
Add to Metabase. And ask James Harris for a quick tutorial. | Any Metabase admin (Joseph (Pepe) Kelly, Andy Dingley, Ashley Ransoo, James Harris, John Simmons (Deactivated), Yafang Deng, Andy Nash (Unlicensed)) |
Add to Google Analytics. | Any GA admin (TSS and TIS Support website: Jon Bowlas and his team / Andy Nash (Unlicensed), TIS: Ashley Ransoo, Andy Nash (Unlicensed) or Jon Bowlas and his team) |
Create an Atlassian account for Jira and Confluence and add the team member to the Atlassian group 'TIS Team'. If a developer, add to the group 'TIS Developers'. | Any Atlassian admin (John Simmons (Deactivated), Andy Dingley, Joseph (Pepe) Kelly, Andy Nash (Unlicensed)) |
Ask new user to update the contact list page with their details and create an avatar in Atlassian / Slack | New user themselves |
When possible, and especially in team meetings, Introduce to the rest of the team! | Whoever is running the meeting / event |
Highlight we’re still working from home by default, but will likely be a hybrid working team in time:
| |
Alert them to the fact there’s a fire drill on Thursday morning 9:30am - meeting point just outside the bottom of the stair well behind our area (London staff). | Line manager / mentor |
Walk the floors - tea points / toilets / meeting spaces / cafés / etc. | Line manager / mentor |
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Step | Coordinator |
---|---|
Sessions on HEE / history of the TIS programme / other tech teams in HEE / HR / appraisal.
| Line manage / mentor |
Sessions on Agile / Scrumban / OKRs / remote working / team culture.
| Line manager / mentor / Andy Nash (Unlicensed)Delivery Manager |
| Line manager / mentor / Andy Nash (Unlicensed) Delivery Manager |
| Line manager / mentor / Andy Nash (Unlicensed)Delivery Manager |
Sessions on the wider HEE / NHS landscape? With James Freed / Jon Howes / Rob Pink / Elisa Lakhan-Hector / James Harris / others… | Line manager / mentor / Delivery Manager |
Introduction to the Work In Progress (WIP) | Lead dev (for the Product Team the new starter is in) / Line manager / mentor |
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