AHP: Allied Health Professions

CPMS work

Pharmacists, Radiographers, etc

AoMRC: Academy of Royal Medical Colleges 

TIS works with them

The body that speaks on standards of care and medical education across the UK

CCG: Clinical Commissioning Group

General NHS

Clinically-led statutory NHS bodies responsible for planning & commissioning of health care services for their local area. They replaced PCTs (Primary Care Trusts) in 2013 & there are now 207 CCGs in England (207)

COPMED: Conference of Postgraduate Medical Deans

Senior stakeholders

Provides a focus for those responsible for the strategic overview and operational delivery of postgraduate medical training in the four nations of the UK and by ensuring excellent training, is a key player in maintaining quality of care and patient safety. Home - Conference Of Postgraduate Medical Deans (copmed.org.uk)

CoDH / CoDoH: Council of Deans of Health

CPMS work

Non medical Health Educations Institutions

CPMS: Clinical Placement Management Service

CPMS work

Aspirational service - Placing Students/Learners into clinical placements

DDaT: Digital, Data and Technology

General NHS

Capabilities framework used in UK government and the public service, inc. NHS
Government Digital and Data Profession Capability Framework - Government Digital and Data Profession Capability Framework (ddat-capability-framework.service.gov.uk)

Deanery

General NHS

A deanery (in our context) is a function supporting a network of educational programmes managed by a postgraduate Dean. The term is used traditionally.

DHSC: Department of Health and Social Care

General NHS

Central Government Department - parent Department for HEE

EoE: East of England

NHSE

One of the 7 Regions of NHSE 

GDC: General Dental Council

General NHS

The regulator of dentists and dental specialities.
General Dental Council (gdc-uk.org)

GMC: General Medical Council

General NHS

Te regulator of medical professions
Home - GMC (gmc-uk.org)

LET: Lead Employer Trust 

General NHS

In our context, doctors and other trainees are employed by an employing authority, such as an NHS TRust. A LET is a Trust that manages this on behalf of many employers. They are recorded on TIS as the “Employing Body”.

LETBs: Local Education Training Boards

General NHS / HEE terminology

In 2013 the deaneries transferred across to Local Education Training Boards following the enactment of Health and Social Care. The LETB is responsible for the training and education of NHS staff

LoV(s)

Data Management (Oracle?)

List of Values like that used as reference data

NHSE/I: NHS England/Improvement

Workforce development away day

NHS(I) and NHS(E) have come together as a single organisation to better support the NHS and help improve care for patients, following the publication of the Long Term Plan.

NSHCS

Workforce development away day

National School of Health Care Scientists

ODS: Organisational Data Service

General NHS / HEE terminology

The Organisation Data Service (ODS) is responsible for publishing organisation and practitioner codes, along with related national policies and standards. We're also responsible for the ongoing maintenance of the organisation and person nodes of the Spine Directory Service, the central data repository used within various NHS systems and services

ONS: Office for National Statistics

Workforce development away day

Source for population trends and forecasts

PDGiT: Post-Graduate Doctors in Training

General NHS / HEE terminology

The official new and more specific name for what we used to call “Trainees”

QRB: Quality Regulatory(?) Board

General NHS / HEE terminology

See QSB.

QSB: Quality Scrutiny Board

General NHS / HEE terminology

Now renamed to QRB

RCN: Royal College of Nursing

General NHS / HEE terminology

ROG: Revalidation Operational Group

General NHS / HEE terminology

The Revalidation Operational Group support the delivery of revalidation for doctors in training to meet the relevant statutory obligations and extra statutory guidance

Royal College

General NHS / HEE terminology

A professional body responsible for development and training in one or more specialities, devise curricula

School

General NHS / HEE terminology

Verify that curricula are delivered correctly

School, medical

General NHS / HEE terminology

University where students perform their undergraduate studies

SHA: Strategic Health Authority 

General NHS / HEE terminology

An NHS organisation established to lead the strategic development of the local health service and manage Primary Care Trusts and NHS Trusts on the basis of local accountability agreements

SML: Subject Matter Leads

General NHS / HEE terminology

AKA Subject Matter Experts - members of a wider stakeholder group who can assist the Product Owners by providing specialist knowledge on elements of the project

SMT: Senior Management Team

Workforce development away day

A group of people overseeing a programme of work, usually reporting into an HEE Director

Specialty Teams 

General NHS / HEE terminology

The team involved in the educational side of trainee doctors rather than the revalidation side

UCAS

Workforce development away day

? (Universities and Colleges Admissions Service)?

AIA workstream

Workforce development away day

?

ACCS: Acute Care Common Stem

General NHS / HEE terminology

A core programme of Acute medicine, ICU – Intensive Care, Anaesthetics and EM – Emergency Medicine (From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

ARCP: Annual Review of Competence Progression

General NHS / HEE terminology

ARCP process was introduced in 2007. Provides an assessment of a trainee's suitability to progress to their next stage of training or to complete their training program. The process is undertaken annually. The National Guidance regarding the process is described in the ‘Guide to Postgraduate Specialty Training in the UK’ (The Gold Guide)
Outcomes from ARCP’s – mainly 1-5: Outcome 1 - satisfactory progress; Outcome 2 - Development of specific competences required – Additional training time not required; Outcome 3 - Inadequate progress – Additional training time required; Outcome 4 - Released from training programme – With or without specified competences; Outcome 5 - Incomplete evidence presented – Additional training time may be required (full list https://lasepgmdesupport.hee.nhs.uk/support/solutions/articles/7000021950-what-does-each-arcp-outcome-mean-)
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

BDRW: Building a Digital Ready Workforce

Workforce development away day

Initiative to ensure new recruits are appropriately skilled for the digital demands of today and the known future

BM: Business Manager

General NHS / HEE terminology

Lead for a Programme of work within HEE

CCT: Certificate of Completion of Training 

General NHS / HEE terminology

A CCT confirms that a doctor has completed an approved (see the table below) training programme in the UK and is eligible for entry onto the GP Register or the Specialist Register

CEGPR: Certificate of Eligibility of GP Registration

General NHS / HEE terminology

These represent different routes to train and achieve CCT without a training number. There are specific requirements for each specialty see link: https://www.gmc-uk.org/registration-and-licensing/join-the-register/registration-applications/specialty-specific-guidance-for-cesr-and-cegpr
Band 1 – Band 9: these are the pay grades for most healthcare professionsapart from Doctors and Dentists. Our service is generally offered to those who are Band 5–7 – who usually have a degree or equivalent as minimum professional entry grade
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

CESR: Certificate of Eligibility for Specialist Registration

General NHS / HEE terminology

A CESR confirms that a doctor has completed sufficient training outside of an approved UK training programme and is eligible for entry onto the GP Register or the Specialist Register.  It is considered equivalent to that needed to achieve a CCT.

Clinical Supervisor

General NHS / HEE terminology

Each trainee must have a named clinical supervisor for each placement to ensure that educational governance requirements are met. They should be appropriately trained to be responsible for overseeing a specified trainee’s clinical work and providing constructive feedback during a training placement. (Gold Guide)
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

Collective Reports 

General NHS / HEE terminology

A list of trainees who have been in an organisation for the last six months - happens retrospectively and on a six month basis

CPD: Continuing Professional Development

General NHS / HEE terminology

Measured in points

CPPS: Career, performance and professional support

General NHS / HEE terminology

One of the Hicom add-on modules for Intrepid

CT1/CT2

General NHS / HEE terminology

Core training programmes currently offered for Psychiatry, Surgery (CST) and Medicine (IMT). IMT which has been extended to 3 years for some training pathways https://www.jrcptb.org.uk/internal-medicineTrainees select from a range of specialties during the second year of their core training programme (From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

Current Connection

Revalidation terminology

A doctor who the GMC have recorded as being connected to a specific Designated Body. The doctor MAY be recorded on TIS with or without a Programme.

Previously known just as “Connected”, users with a role in a given designated body are able to find such doctors under the “Current Connections” tab.

Curriculum

General NHS / HEE terminology

A set of demonstrated competencies developed by the GMC and Royal Colleges.  Also see Programme and Programmes - Programme memberships

Digital Marketplace 

General NHS / HEE terminology

The revised name of the G-Cloud store in which the public sector can commission suppliers to work on digital projects by the Digital Services Framework. Results in the hiring of DOS contractors.

Discrepancy / Discrepancies

Revalidation terminology

A doctor which has inconsistent data recorded, between

1. their connection to a Designated Body on the GMC and

2. their connection to the Local Office corresponding to the Designated Body Code on TIS.

Such doctors appear in a “Discrepancies” search page, previously referred to as an “Exceptions Queue”.

There are some circumstances where there is a known and permissible discrepancy between information held by the GMC and TIS. These discrepancies MAY be hidden.

Doctor's Revalidation

General NHS / HEE terminology

The process by which licensed doctors are required to demonstrate on a regular basis that they are up to date and fit to practice

DOPS: Direct Observation of Procedural Skills

General NHS / HEE terminology

(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

DRN: Deanery Reference Number

General NHS / HEE terminology

Formed of Appointment Year / Speciality code / Type of contract / Deanery or LETB, e.g. "09/CMT/C0001/EE"

Dual training

General NHS / HEE terminology

Some specialties allow for qualifying in more than one related specialty. The GMC has an approved list of dual specialities https://www.gmc-uk.org/-/media/documents/GMC_list_of_approved_Dual_CCT_pairings_October_2017.pdf_72297006.pdf
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

Educational Supervisor

General NHS / HEE terminology

A named trainer who is selected and appropriately trained to be responsible for the overall supervision and management of a specified trainee's educational progress during a training placement or series of placements. The educational supervisor is jointly responsible with the trainee for the trainee's educational agreement.(Gold Guide: page 17)
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

Employee Liaison Officer 

General NHS / HEE terminology

An adviser who visits the revalidation team on a quarterly basis to discuss incidents, revalidations etc

EoE: East of England

Workforce development away day

One of the 7 Regions 

e-Portfolio

General NHS / HEE terminology

An integral part of a trainee's education and professional development

ESR: NHS electronic staff record 

General NHS / HEE terminology

The HR and payroll database used across the NHS

Form R

General NHS / HEE terminology

Has 2 parts. Part A is trainee registration form (contact & post info); Part B is self declaration form declaring fitness to practice concerns prior to ARCP

Foundation competencies

General NHS / HEE terminology

These are the competencies which must be signed off as passed by the end of the foundation period. These are valid for 3 years. If a trainee ‘times out’ on the validity of these competencies (taking too long a Gap period or having been in a non-patient facing role for more than 3 years and wish to transfer to a patient facing role (eg Histopathology to GP) they must arrange for them to be ‘signed off’ in another way. This certificate is sometimes known as CREST Certificate of readiness to enter specialty training (https://www.oriel.nhs.uk/Web/ResourceBank/Edit/MTA3NA%3D%3D)
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

FY1: Foundation Year 1

General NHS / HEE terminology

The first year of training following medical school aimed to give the trainee a broad experience in which theyundertake3 rotations. Trainees have some limited choice over what rotations they undertake. (From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

FY2: Foundation Year 2

General NHS / HEE terminology

The second year of training following medical school (From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

F3 Year

General NHS / HEE terminology

The unofficial name of the GAP year doctors may take out between FY2 and Specialty training (From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

Green Files

General NHS / HEE terminology

Files for doctors in difficulty. These are controlled by the professional support manager

GRID

General NHS / HEE terminology

GRID This is a 2-3 year national paediatric training scheme which is open to paediatric trainees wishing to sub-specialise (rather than continue in general paediatrics). The NTN GRID Scheme begins at Level 3 of training (ST6-ST8). It allows trainees to compete for national posts, rather than just within their training area. This is of particular interest to those with a highly specialised sub-specialty where there are very few consultant posts and therefore concerns about career progression post-CCT. http://www.rcpch.ac.uk/training-examinations-professional-development/specialty-recruitment/sub-specialty-training-ntn-grid#whatisthe
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

HCS: Health Care Science 

General NHS / HEE terminology

HCS have their own LMS(see below) based on a small access database but they are looking at moving to TIS

Historic Connection

Revalidation terminology

A Doctor that was previously connected with a Designated Body, as recorded by the GMC. This doctor will also have been referred to as “Disconnected”.

Previously known just as “Disconnected”, users with a role in a given designated body are able to find such doctors under the “Historic Connections” tab.

HORUS

General NHS / HEE terminology

This is the e portfolio in which all Foundation Doctors in England record their learning and work-related activity. This document is shared with their supervisors and forms the basis of non-exam assessment of competenceas part of their training. https://supporthorus.hee.nhs.uk/about-horus/what-is-horus
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

Host Employer/Trust

General NHS/ESR/HEE

The Trust or NHS Organisation where a DiT has their placement for training. They are recorded on TIS as the “Training Body”.

Ideas Lab / iLab / DITAG

General NHS / HEE terminology

Process by which anyone in HEE can put forward an idea that then gets evaluated to feasibility and potentially turned into a project or product enhancement

IDT: Inter-deanery transfer

General NHS / HEE terminology

A process in place to help trainees that need to move area due to unforeseen circumstances.
Inter-deanery transfers - where a trainee wishes to continue with the same specialty in another part of the country ‘deaneries’ have the facility to arrange a transfer. This is arranged within very strict parameters which can be found on the HEE website: https://specialtytraining.hee.nhs.uk/nationalIDT
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

In house service 

General NHS / HEE terminology

To produce a service or system internally rather than from an external source

Integrated Assurance Approval 

General NHS / HEE terminology

The planning, co-ordination and provision of assurance activities and approval points through the lifecycle of the trainee information management system

Intrepid 

General NHS / HEE terminology

Name of old system that TIS replaced, used across all LETBs. Provided by Hicom

ISCP: Inter-collegiate Surgical Curriculum Program

General NHS / HEE terminology

The curriculum for 10 surgical specialities and a number of dental specialities

ITP: Integrated Training Post

General NHS / HEE terminology

Integrated Training Posts are to allow the GP Trainee, although based in General Practice, to have a variety of other educational attachments outside General Practice. Often half of their time is spent in a Hospital Specialism or other area associated with health care

LAS: Locum Appointment for Service

General NHS / HEE terminology

Learners

General NHS / HEE terminology

Learner could include a trainer (i.e. someone who has already completed their training) undertaking a course for CPD

Live Flow

General NHS / HEE terminology

A system that allows Local Education Partners to report in on an incident by incident basis to the revalidation officer and postgraduate dean

LMS: Learning Management System 

General NHS / HEE terminology

E.g. moodle, an online learning space

Long Term Plan

General NHS / HEE terminology

The document / website focused on future gazing to ensure the NHS is fit for purpose in 10 years time. 

LRMP: List of Registered Medical Practitioners

General NHS / HEE terminology

You can use the List of Registered Medical Practitioners - also known as the medical register - to check details of all the doctors who are registered with the General Medical Council

LTFT: Less than full time

General NHS / HEE terminology

There are a number of reasons why you may want to consider less than full-time training. Spending time with your baby or child is not the only reason. You might be caring for an ill or disabled partner, relative or other dependent, or have a disability or health problem yourself. If you are undertaking certain kinds of professional development it may also be possible to be accepted for LTFT

MCQ: Multiple Choice questions

General NHS / HEE terminology

(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

MRCP: Member of the Royal College of Physicians

General NHS / HEE terminology

This links to the information about the exams taken to become a member of the Royal College. Many trainee doctors in the second year of Foundation training will attempt Part 1 of the MRCP exams and this will count as the first of the 6 opportunities.https://www.mrcpuk.org 
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

MRCS: Member of the Royal College of Surgeons

General NHS / HEE terminology

This is the link to the information on exams https://www.rcseng.ac.uk/education-and-exams/exams

(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

MSF: Multisource feedback

General NHS / HEE terminology

i.e. 360 degree feedback on performance
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

National Deferral Policy 

General NHS / HEE terminology

Info around when a doctor can or can't be deferred

NDW: National Data Warehouse

General NHS / HEE terminology

/wiki/spaces/TISDEV/pages/57215548

NETS

Workforce development away day

? (National Educational Training Scheme????)

Not directly commissioned 

General NHS / HEE terminology

The term used to describe training posts that are not managed and where there is no direct relationship with HEE and are predominantly trust based; this may include undergraduate trainees, nursing and midwifery

NR: National Repository

General NHS / HEE terminology

/wiki/spaces/TISDEV/pages/57218619

NTN: National Training Number

General NHS / HEE terminology

Formed of Deanery or LETB code / Speciality Code/ Number / Suffix, e.g. LON/002/003/C.
National Training Number is the number assigned to a trainee on a specialist training programme. They retain this number as long as they make satisfactory progression. If they leave their programme or advised to discontinue they lose their NTN.
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

ODS: Organisational Data Service

General NHS / HEE terminology

The Organisation Data Service (ODS) is responsible for publishing organisation and practitioner codes, along with related national policies and standards. We're also responsible for the ongoing maintenance of the organisation and person nodes of the Spine Directory Service, the central data repository used within various NHS systems and services

OLAT: Online Learning and Assessment Tool

General NHS / HEE terminology

The HCS e-Portfolio

OOPs: Out of Programmes

General NHS / HEE terminology

There are four of them - Experience (OOPE), Training (OOPT), Research (OOPR) and Career Break (OOPC). These are approved periods for trainees to be out of training for education, career break, training or research. Trainees will retain their training number and can access our services during these periods. New later this year (2020 OOPP ie Out of programme pause aimed to be more flexible in takingbreaks from training)
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

ORIEL

General NHS / HEE terminology

Recruitment System

PLAB: Professional and Linguistic and Assessment Board

General NHS / HEE terminology

This is an exam for internationally qualified doctors https://www.gmc-uk.org/-/media/documents/Guidance_for_decision_makers___GDM2a___Considering_whether_it_is_FSTD_arising_from_attempts_at_the_PLAB_test___DC9471.pdf_68053697.pdf
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

Portfolio

General NHS / HEE terminology

This is a dynamic record of a healthcare professional’s career to date. It comprises evidence of achievements, skills, qualities and qualifications, using testimonials, appraisals and other forms of personal feedback. This link sets out details of what is included in a portfolio and how it is used (eg appraisals, recruitment): https://www.healthcareers.nhs.uk/career-planning/developing-your-career/learning-and-development/your-portfolio
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

Programme

General NHS / HEE terminology

See Programmes - Programme memberships.  A Programme is a Local Office instance of a curriculum.  The Office applies to the GMC for approval to train a Curriculum and have to show sign off by the College of that Curriculum.  However a Programme can be accredited against more than 1 curriculum

QIP: Quality Improvement Project

General NHS / HEE terminology

Trainee doctors are often required to complete one of these during training. Sometimes experience difficulty in completing these as rotations are not always long enough to complete the audit, recommendations, testing and review cycle.
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

Responsible Officer

General NHS / HEE terminology

The Responsible Officer Regulations give specified senior doctors (responsible officers) in certain organisations (designated bodies) functions that will ensure that all doctors work within a managed environment, in which their performance, conduct and behaviour are monitored against agreed national standards.This person is generally the Postgraduate Dean for a specified geographical area
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

Revalidation Recommendation 

General NHS / HEE terminology

A recommendation to revalidate - can be made up to four months ahead of revalidation

RITA: Review of in Training Assessments

General NHS / HEE terminology

ARCP process applies to all Specialty Trainees & replaces RITA which continues to operate for existing Specialist Registrars until they have completed their training

RMT: Reconciliation and Medical Trainee

General NHS / HEE terminology

Deanery Reconciliation and Medical Trainee Full File received on Day 1 from ESR

Rotations

General NHS / HEE terminology

These are the periods of time spent by trainees in specific specialty areas. Foundation trainees generally do 6x4 month rotations across two years; core trainees do a minimum of 4 rotations across 2 years but this may sometimes be increased to 6 to give a broader experience in some areas. Other specialty trainees this number is roughly 2 rotations of 6 months every year but again this may vary according to the breadth of experience required
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

SIAM: System Integration and Management 

General NHS / HEE terminology

Allows an organisation to manage different service providers in a consistent and effective manner across a portfolio of multi-sourced goods

SPC: Specialty Program Co-ordinator 

General NHS / HEE terminology

The individual that looks after the trainee in their specific locality. They are also involved in ARCPs and act as the trainee's administrator (they fill out e-Portfolio etc)

ST1 - ST8

General NHS / HEE terminology

These are the training grades for all doctor's training programmes. Different programmes are different lengths e.g. GP is ST1–ST3; Paediatrics ST1–ST8.
ST1-ST3 – previously known as SHO (Some doctors still refer to these grades)
ST4–ST8 – Higher Specialist Training (previously known as Specialist Registrar)
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

STEP: System-wide Training and Employment Passport

General NHS / HEE terminology

An "online system that will allow the transfer of training and employment information between organisations to support the greater mobility of the healthcare workforce." As of Nov 2019, it appears to still be under development.

Streamlining Staff Movements 

General NHS / HEE terminology

A collaboration between NHS employers, skills for health and London HR and Workforce Directors which aims to reduce the time and expenditure involved in recruiting and training staff, as well as in the changeover of junior doctors

Tableau

Workforce development away day

Tool used in HEE to visualise data (aggregated from TIS, Hicom modules and other sources)

TCS: TIS Core Services

General NHS / HEE terminology

The service that manages the core People, Programmes and Posts entities along with their dependencies

TIS: Trainee Information System

General NHS / HEE terminology

The web App the TIS Team are building

Topol

General NHS / HEE terminology

A review carried out by Dr Eric Topol for HEE, exploring how to prepare the healthcare workforce, through education and training, to deliver the digital future: see https://www.hee.nhs.uk/our-work/topol-review

TPD: Training Programme Director

General NHS / HEE terminology

TPD has responsibility for managing foundation or specialty training programmes provided to NHS doctors 
Training Programme Director - a consultant who manages the training placements within the trusts and CCGs, responds to requests for LTFT or job shares, ensures trainees have named educational supervisors, and identifies number of planned vacancies within the geography (region). The TPD is managerially responsible to the Postgraduate Dean
(From https://healtheducationengland.sharepoint.com/:b:/r/sites/HEEVirtualIndCOM/Shared%20Documents/Acronyms%20and%20Terms%20February%202020.pdf?csf=1&web=1&e=NOnKvN)

Trainee

General NHS / HEE terminology

Junior doctor, dentist, pharmacist or healthcare scientist

UCAS

Workforce development away day

? (Universities and Colleges Admissions Service)?

AGDC

Workforce development away day

?

AHCS

Workforce development away day

?

ASP

Workforce development away day

?

CDC

Workforce development away day

? (Central Dental Council?)

DOFA

Workforce development away day

?

GAP

Workforce development away day

?

GMA

Workforce development away day

?

GMTS

Workforce development away day

?

HEED

Workforce development away day

?

HEFT

Workforce development away day

HEE Flow Tool

HEI students and dentists

Workforce development away day

?

HERMES

Workforce development away day

HEE Employment, Regulation, and Medical Education Supply tool

HESA

Workforce development away day

Higher Education Statistics Agency

HIS

Workforce development away day

?

HL/HA

Workforce development away day

?

HSST

Workforce development away day

?

ICS

Workforce development away day

Integrated Care System

IPP

Workforce development away day

?

LDA

TOG

Learning and Development Agreement

LESR

Workforce development away day

?

LMC

Workforce development away day

?

MERP

Workforce development away day

?

NETS

Workforce development away day

National Educational Training Survey

OFS

Workforce development away day

Office for Students (was HEFCE)

PIVO

Workforce development away day

?

RTP

Workforce development away day

Return To Practice (Nursing)

SIP

Workforce development away day

Staff In Post (ESR)

STP

Workforce development away day

Sustainability and Transformation Partnership. There are 44 geographical Sustainability and Transformation Partnership (STP) 'footprints' in England that have been asked to produce a long-term plan outlining how local health and care services will evolve, improve and continue over the next five years.

STP footprints are not statutory bodies, but collective discussion forums which aim to bring together health and care leaders to support the delivery of improved health and care based on the needs of local populations. 

Source: https://www.neessexccg.nhs.uk/sustainability-and-transformation-plan

TRG

Workforce development away day

?

UG

Workforce development away day

?

UP&I

Workforce development away day

?

AC: Acceptance criteria

Creation of Agile TIS Team

A pass/fail set of descriptions of how a User Story can be tested to determine whether it has been 'done'.
These can follow the format: Given [current state], when [user action is carried out], then [new particular set of observable consequences that should be obtained]

Agile

Creation of Agile TIS Team

A project management framework focusing on delivering small products as quickly as possible, then incrementally adding to them.
This enables regular user input and 'agility' in embracing changing direction of the project in line with feedback and learning

API: Application Program Interface

Creation of Agile TIS Team

A set of routines, protocols and tools for building software, and defining how different software components should interact with each other

Backlog

Creation of Agile TIS Team

The list of everything that could be done by the project team if time was not a factor. This is usually subdivided into the Sprint Backlog and the Product Backlog. Occasionally, there is a further subdivision Next Up, indicating the highest priority items of the Product Backlog to work on, once the Sprint Backlog is complete

BDD: Behaviour Driven Development

Creation of Agile TIS Team

Aims to help focus development on the delivery of prioritised, verifiable business value by providing a common specification language, that spans the divide between business and tech

Blocker

Creation of Agile TIS Team

Something that prevents one or more stories being completed. It is the job of the Scrum Master to help remove these blockers

Burndown

Creation of Agile TIS Team

A chart that shows the amount of effort or number of stories that are in the backlog and how they are being completed over time (usually a Sprint)

Confluence

Creation of Agile TIS Team

The web application where we store all the project information and documentation that supports the backlog - linked to Jira

CQRS: Command Query Responsibility Segregation

Development in the TIS Team

Segregating the model used to update information from the model used to read information.

Open

CRUD: Create, Read, Update, Delete

Creation of Agile TIS Team

DevOps

Creation of Agile TIS Team

A concept, not a Job title! This concept is characterised by the three pillars. Increasing the flow from left to right - the speed with which work gets done. Increasing the flow from right to left - the speed with which any issues are detected. And continuous learning - the degree to which the team and the product evolves.

In over-simplistic terms DevOps is a movement to write infrastructure as code, blurring the lines between the traditional Operations person and the traditional Developer, such that the the Developer can ultimately own the whole process of Ops themselves. Ops is no longer an end-of-process bottleneck.

DF: Digital First

New initiative, new initialisms!

Initiative falling under James Freed’s remit, headed up by Catherine Toole.

Designed to get all HEE thinking about how to bake digital in from the start with their Services.

Discovery

Sometimes, a phase (often time-boxed) of:

• a project approach (before alpha)

• a new element in Product Development (before MVP development begins)

DBC: Designated Body Code

Creation of Agile TIS Team

Most licensed doctors have a connection with one organisation that provides them with an annual appraisal and helps them with revalidation. This organisation is called your ‘designated body’. Only UK organisations can be designated bodies, because the legal rules that determine this only cover the UK

DoD / Done: Definition of Done

Creation of Agile TIS Team

Sometimes a statement within a User Story, describing what 'Done' looks like, more usually expressed as a set of Acceptance Criteria.
DoD can be applied to larger pieces of work than just a User Story. It can be used when working with Sprint Themes (a collection of User Stories around a central subject - either from a user perspective, or focusing on specific area of code)

DSPT: Data Security and Protection Toolkit

Invited to a meeting about it

NHS(D) online self-assessment tool for any organisations to test their performance against National Data Guardian’s 10 data security standards (regarding holding / using patient data): https://dsptoolkit.nhs.uk

Effort

Creation of Agile TIS Team

An estimation of complexity, repetitiveness, etc.
Agile teams try to determine the relative Effort of work in order to help determine the Priority of work (Priority = Value / Effort).
Effort does not equate to time directly. This is because of several things in an Agile team:

• the person doing the work isn’t known when Effort is estimated and different people have different skills meaning the time it will take them will differ;

• we don’t know the priority, and if high, it may be that more than one person works on the ticket

• the team may want a more inexperienced member to work on it in order to develop themselves (investment into future working)

It can be used either at a very high level with Roadmap items, or at a micro-level with Jira tickets (especially useful in Scrum).

Epic 

Creation of Agile TIS Team

The highest level of requirement in the backlog - this is too big to be worked on within a Sprint and needs to be refined into one or more User Stories

ETL: Extract, Transform, Load

Approach to moving data into and out of TIS

A way of taking data from one place/system and re-presenting it in another

Incremental / Iterative development

Creation of Agile TIS Team

These terms are often confused, leading to unintentional breakdowns in communication. This article really eloquently explains these two concepts visually. Well worth a read

Iteration

Creation of Agile TIS Team

See "Sprint"

Jira 

Creation of Agile TIS Team

The web application where we store the backlog, run the Sprints and communicate on progress

Kanban

Team transition c. 2021-01

Kanban (a Japanese word meaning signboard or billboard) is a scheduling system for lean development. Taiichi Ohno, an industrial engineer at Toyota, developed kanban to improve manufacturing efficiency. Kanban takes its name from the cards that track production.

Focus of this system is detailing the steps of the process, increasing throughput between those steps, concentrating on value-adding steps, reducing waste, minimising work in progress.

Characteristics are a visible work board made up of each column of workflow steps. WIP limits on each column and a relentless drive to ensuring once a piece of work is started, it is finished as quickly as possible. Measurement of team’s effectiveness in kanban is through Lead (first recording of item to be worked on, until the point work begins) and Cycle (point at which work begins on an item until that item is “Done”) times.

Open

https://www.projectwizards.net/en/blog/2019/01/kanban-corepractices

LeSS

Team transition c. 2019-09

Large-Scaled Scrum. A scaled framework for a group of separate Scrum teams to work together within an organisation.

Focus of this framework is to provide a balance between flexibility of each team and consistency of approach.

Characteristic of this framework is splitting some of the Scrum ceremonies into two parts, a whole team element and an individual team one. For example, Planning#1 would be a whole team activity determining which Product Backlog Items would be handled by which Scrum team. Planning#2 would be follow up sessions held by each Scrum team to take those PBIs and determine the Sprint backlog from them. Normally, LeSS would have a single Review session, and then split the Retros into individual Scrum team Retros followed by an overall team Retro (where representatives of each Scrum team would come together to tease out common challenges/best practice. Stand ups would also be separated per Scrum Team.

https://less.works/img/framework/less-framework.png

MMF: Minimal Marketable Feature

Creation of Agile TIS Team

An incremental layer that can be added to the MVP and released to the public

MVP: Minimum Viable Product

Creation of Agile TIS Team

The simplest version of the product that could in and of itself be deployed into a public environment as quickly as possible in order to provide value to the customer and to provide the Agile team with continuous feedback (which can be evaluated, prioritised and fed back into the Product Backlog. Onto this MVP, we layer on MMFs to continually enhance a released product

NDG: National Data Guardian

DSPT

Independent, non-regulatory, advice-giving body for data confidentiality, security and patient data choice.

PAG: Process Alignment Group

Nationalisation of service offered by TIS

Cross-HEE group to ensure all local offices adopt a nationalised process to support the SOP (see below)

Priority

Creation of Agile TIS Team

Work needs prioritising in order to determine the sequence the team works through development
There are many ways to determine Priority.
One such is (Priority = Value / Effort)
It can be used either at a very high level with Roadmap items, or at a micro-level with Jira tickets (especially useful in Scrum).

Product Backlog

Creation of Agile TIS Team

Those stories that are either:
– initial placeholders for work that will be worked on in the future, but haven't been defined sufficiently yet to bring into a Sprint; or
– fully formed stories that are not deemed priority items to be worked on in the current Sprint

PO: Product Owner

Creation of Agile TIS Team

A member of the team that owns the Product Backlog and advises on prioritisation of work. At HEE the PO is also referred to as a Service Manager

PR: Pull Request

Dev team collaboration using Git

When a dev requests to pull in new code to the Development environment, for example

Scrum

Creation of Agile TIS Team

A Product Development / Project Management framework encouraging Agile thinking

Focus: Regular iterations, potentially shippable product increment available at the end of each increment, predictability, collaboration, inspect and adapt, transparency, team autonomy and ownership.

Characteristics: Simplicity. Scrum is an incredibly flexible framework, not a prescriptive methodology. Sprint Ceremonies - Planning, Stand ups, Review and Retrospectives, along with backlog refinement. Three accountabilities - Product Owner, Scrum Master and the Team. Three artifacts - The product backlog, the Sprint backlog and the Product increment.

https://www.scrum.org/resources/what-is-scrum

SM: Scrum Master

Creation of Agile TIS Team

A member of the team who facilitates the activities so that the Sprint can complete. Also monitors and reports on progress to the wider stakeholders

SML: Self Managed Learning

The development of a learning programme that used this approach

A learning approach whereby the individual is guided through their learning journey over time (with activities to complete and references to follow) so that they can learn at their pace. This learning is then augmented with group sessions that enable sharing and discussion over the module being worked on at that time.

SOP: Standard Operating Procedures

Nationalisation of service offered by TIS

Agreement as to best practice ways of working across all local offices (@Joanne Watson (Unlicensed) / @Alistair Pringle (Unlicensed) ??)

Spike

New joiner

A very low effort story to reduce the uncertainty in an approach. A spike requires identifying the question(s) that will be answered, in the form of assumptions or areas that require a small amount of research. According to a random link on a web search it is an invention of Extreme Programming (XP).

Sprint

Creation of Agile TIS Team

A short period of time (from 2 - 4 weeks) in which a team work on a set of Users Stories that they commit to completing during Sprint Planning. A 2-week Sprint is the most common cycle. Sometimes called an iteration

Sprint Backlog

Creation of Agile TIS Team

Those stories taken from the Product Backlog that the team has committed to completing, during Sprint Planning, within the current Sprint

Sprint Planning 

Creation of Agile TIS Team

The meeting at the start of each Sprint where all the committed team agree what tasks/stories should be brought into that Sprint

Sprint Retrospective

Creation of Agile TIS Team

A meeting at the end of every Sprint where the Agile team gather amongst themselves, and analyse what went well, what they could have done better, any impediments to progress, and take actions to be more productive in the next Sprint / remove any impediments

Sprint Review

Creation of Agile TIS Team

A meeting at the end of the Sprint to review what was achieved - i.e. to celebrate success with stakeholders outside the team, and invite their input into future direction for the project. With a big stakeholder group, this can be split off into a separate meeting for POs and specific Devs to present (sometimes referred to as a 'Show and tell', but which should also invite comments too)

SSH

DevOps in TIS Team

Should be written SSh really - Secure Shell: a cryptographic network protocol for operating network services securely over an unsecured network. The best known example application is for remote login to computer systems by users

Standup 

Creation of Agile TIS Team

The daily meeting at which all committed team members update the team on their progress. Typically by giving a 30 second update on what they did yesterday, what they plan to do today and any impediments they have encountered. The last of these is where they may request assistance from colleagues, or the Scrum Master - which is normally discussed directly after the standup.

UCD: User Centred Design

An organisational move towards this way of working

This is an approach to developing Products / Services that focusses on putting the user at the heart of things. As a partner in the development.

User Story 

Creation of Agile TIS Team

Often shortened to just 'Story'. A collection of sentences that capture a single requirement of either a system or a user.

This usually follows the format of identifying who the story is for, what it is about and why it is important: As a [who], I want [what], so that [why].
For example: As a bank manager, I want people banking with me to be able to withdraw money from their account no more than the limit of their debit cards, so that I can control overspending on their accounts.

A user story that someone can start working on is accompanied by several Acceptance Criteria

TDD: Test Driven Development

Creation of Agile TIS Team

An approach to development that begins with determining how the 'code' will be tested, then building the code to the tests

Value

Creation of Agile TIS Team

A concept that collates many things: value to the business, value to the user, cost of not doing the work, opportunity enabled from doing the work etc
Value is used alongside Effort as a way of determining Priority (Priority = Value / Effort)
It can be used either at a very high level with Roadmap items, or at a micro-level with Jira tickets (especially useful in Scrum).

Velocity 

Creation of Agile TIS Team

The term used to describe measuring the progress of a Sprint within the team. And the likely ability for a team to complete upcoming work. Note: this is not for presenting to stakeholders outside the project team