Versions Compared

Version Old Version 58 New Version 59
Changes made by

Adewale Adekoya

Adewale Adekoya

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Page Content

Table of Contents

...

Activity

E&W Midlands

Y&H

NW

NE

SW

London

TV/Wessex

Download Records with relevant documents;

  • who performs this role?

  • How many people in the LO has got can download?

  • How often is the download made

  • The recruitment Team

  • One person in the Team has got access

  • The download is weekly to check any new record

Run/Extract reports ;

  • Type of reports?

  • What format?

  • Where is the report saved?

  • Oriel Custom Report which contains information around equality, diversity, ethnicity, gender, disability etc

  • CSV

  • SharePoint

Mapping of reports

  • Who does the mapping

  • What activities is done in the mapping?

  • What template is use?

  • What software is used?

  • The LO Admin

  • 1. Manually remove person’s record without GMC number, fills in the recruitment Import template with Oriel received trainee details including ApplicantIDs, Surname and GMC AND with fields that do not come from Oriel e.g Programme and curriculum details. 2. Using the People Bulk Upload
    Template in TIS to upload into TIS. 3. Split the full data into different programme appointment for the programme Team and hiding sensitive data - equality and diversity etc 3. saved into another folder in SharePoint for the different programme Teams to access and inform the each programme Teams of the Created record in TIS and the location of the folders.

  • Template used; Oriel Custom Report - Sent by the recruitment Team to the Admin, Recruitment Import Template/TIS Bulk upload template - use by Admin to upload into TIS and which is also splitted into different programme team.

  • No identified software

Note:

  • LO split those without GMC/GDC number from Oriel and check on TIS to ensure any duplicate record is not created. Foundation and Dental, International Medical Graduates (IMGs) foundation are most likely not to have these numbers.
    TISid are added to keep track when manually adding.

  • For the second round of upload, already upload/created records are removed before new upload is done

Bulk Upload data Person Record to TIS

  • Who Upload to TIS?

  • What Template?

  • Admin

  • Use the People Bulk Upload Template/recruitment Import template

Bulk Upload/Upload Placement/rotation and programme to TIS

  • Who add placement/rotations/Programme?

  • What Template?

  • Programme Admin- Each Programme Admins are informed by the LO Admin when their records are created in TIS. Admin share individual folder with the programme Admin. The Programme Admin inform the TPDs of who is joining their programme, upload the placement/rotation into TIS

  • Bulk Placement template

Is it the same process for Foundation and other specialties?

No not really any difference between foundation, GP, academic or the rest of rounds 1 and 2 in terms of process – just different timelines (as the recruitment rounds happen at different stages) and the local team that is directed to that information. UKFPO and GPNRO do provide some reports for foundation and GP recruitment directly to local teams, but it is often not enough for them to work off of, so they typically wait for our process even if the national recruitment offices sent in information earlier.

Pains/Challenges

Other Comments

...