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There are multiple ways of making a field or record unavailable within the TIS UI, the uses have not been applied consistently across the front end/back end, however the general summary is as follows:



TypeFunctional descriptionWhere usedWarning/error messagesComments
1Delete (status)

Users can apply a status of "delete" to a particular record, which would mean that the record would be deleted from the front end

  • applied at both record and field level
  • this acts as a soft delete
    • removed the field from the front end
    • does not de-link where applied
    • removes link ability for new scenarios

Example: People (Sensitive Data / Manage Record / Status)

  • People
  • Programmes
  • Posts
No error message displayedTBC: In intrepid, this flagged the applicable field or record for archiving in the back end but kept it in view on the UI?
2Inactive (status)

Users can apply a status of "Inactive" to a particular record or reference data field, which would mean that the record or field is made temporarily unavailable

  • can be applied at both record and field level
  • impact of applying this to field being used in a current record, is
    • filtering may need to be applied to view the record in a list page
    • drop downs for reference tables will not display anything that has been made with an inactive status
    • records containing inactive data will not be flagged, but editing my present errors
    • assessment records may become legacy, and no changes will be possible once this kicks in

Example: People records (People / Sensitive Data / Manage Record / Status)

  • People
  • Programmes
  • Posts
No error message displayedTBC In Intrepid, this meant the applicable field/record would need to be activated before it could be used in TIS
3Trash can

Users can click on the trash can next to a field and permanently remove data from TIS

  • this functions as a hard delete
  • removes existing linkages with records and other fields

Example: Placement record (People / Placements / Placement list)

  • People: Placement
  • People: Programme Membership
"Are you sure you want to delete?" displayed
4Minus

Users can click on the minus sign next to a field and permanently remove it from TIS

  • this functions as a hard delete
  • removes existing linkages with records and other fields

Example: Curricula (Programme / Curricula)

  • People: Qualifications
  • People: Programme Membership
  • Posts: Other specialties
  • Posts: Sub-specialties
  • Posts: Other grades
  • Posts: Other sites
  • Posts: Programme names
  • Programme: Curricula
No error message displayed
5X

Users can click on the X sign next to a field and permanently remove it from TIS

  • this functions as a hard delete
  • removes existing linkages with records and other fields

Example: Roles field (People / Sensitive Data / Manage Records / Roles)

  • People: Roles
No error message displayed
6Dates from/to

Users can specify an end date, which would make the related record or fields Inactive after that date has elapsed

  • this functions as a hard delete
  • removes existing linkages with records and other fields

Example: Post funding (Posts / Post record / Funding)

  • People: Registration dates
  • People: Inactive date
  • People: Programme membership
No error message displayed
7ArchiveNot currently implemented in TIS
N/A


Data??


To Be

In order to consolidate the way that the concept of deletion is used across TIS, the following rules should be applied:

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