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There is a requirement to capture Royal Colleges exams on TIS for helping manage training programmes. They are linked to ARCPs, e.g. Outcome 3 related to Exams Failure whereby they need to undergo exams set by Royal Colleges to fulfil the requirements of their curriculum. This data will also need to be made available in the National Data Warehouse for reporting on.

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Working Group

Ashley Ransoo James Harris Marc Terry, Kate Aitken

Dataset

No.

Field name

Mandatory

Matching Criteria/Update/Add

Reference Y/N?

Example value

Validation Rules

Comments

1.

Surname

Y

Matching Criteria

N

Must match exactly the Surname of a Current or Inactive person on TIS

3.

GMC number Y

Either a GMC number, GDC number or Public Health number must be provided

Matching Criteria

N

  • Value must match exactly the GMC of a Current or Inactive existing Person record on TIS. The surname and GMC number for each row must match exactly a single TIS person record

  • At least one of the Registration numbers to be provided (GMC number / GDC number / Public Health Number)

4.

GDC number

Either a GMC number, GDC number or Public Health number must be provided

Matching Criteria

N

  • Value must match exactly the GDC of a Current or Inactive existing Person record on TIS. The surname and GMC number for each row must match exactly a single TIS person record

  • At least one of the Registration numbers to be provided (GMC number / GDC number / Public Health Number)

5.

Public Health Number

Either a GMC number, GDC number or Public Health number must be provided

Matching Criteria

N

  • Value must match exactly the PH number of a Current or Inactive existing Person record on TIS. The surname and GMC number for each row must match exactly a single TIS person record

  • At least one of the Registration numbers to be provided (GMC number / GDC number / Public Health Number)

5.

Exam type

Y

Add

Y - New Reference table required

MRCP (Part 1)

Has to match one of the Reference CURRENT value.

5Full list to be agreed and provided by ODG.

6.

Date achieved

Y

Add

N

  • DD/MM/YYYY format

  • Valid date only accepted

67.

Royal College

Y

Add

Y - College

Royal College Of Physicians

Has to match one of the Reference CURRENT value.

Reference table needs tidying up (James Harris / Ashley Ransoo )

https://www.aomrc.org.uk/about-us/academy-members/

Same list for NI.

8.

Exam Outcome

Y

Add

Y - New Reference table required

  • Achieved

  • Not achieved

  • Achieved

Has to match one of the Reference CURRENT value.

Need to confirm with ODG the criteria for having achieved or not achieved membership with the college considering each element of the exams where they are in parts.

Is there a possibility of passing part of the exam and still progress?

Questions and Assumptions

No

Question/Assumption

Comments

1.

What is the purpose/benefits of recording exams data on TIS? What’s the problem we are trying to solve?

  • Trainees progression requires them to go through exams (through ARCP pannel)

  • To streamline the process of tracking trainees progression

2.

In order to record any of the Royal Colleges data on TIS, there will need to be a Data Sharing Agreement signed between the parties involved.

  • Frequency of receiving/sending back the data?

  • Interim solution until an API is developed

3.

Who are going to be recording the exams data on TIS? Is there a national process for collecting this data?

  • The National BI Team to facilitate this with the Royal Colleges

  • Requires further discussion (Tom Inkelaar, Kate Aitken)

4.

Does Membership type exams and Fellowship type exams need to be recorded separately?

MRCP (Part 1) → Membership of Royal College of Physicians
FRCA (Primary) → Fellowship for Anaesthetics?
MRCS (Part A) → Membership of the Royal College of Surgeons
MRCPCH → Membership of Royal College of Paediatrics and Child Health
MRCEM → Membership of Royal College of Emergency Medicine
MRCOG (Part 1) → Membership of Royal College of Obstetricians and Gynaecologists4

  • Single list of all exams types (Membership and Fellowship types combined) for new Reference table. (Exam type, Royal College offered by, Status as a minimum)

  • Exact wording required from ODG (James Harris )

    • Including the Covid related ones

5.

Full list of exam types to be provided for new Reference table.

See #4

56.

If the various Royal Colleges are going to have their own exams, are we going to have different lists of exam types per college?

See #4

67.

The Royal Colleges would have mandated the data in an offline process to ensure the GMC Number and Surname combination matches to GMC LRMP (List of Registered Medical Practitioners) data before uploading this to TIS.7.Who are going to be recording the exams data on TIS? Is there a national process for collecting this data?

8.

What happens if a trainee changes Specialty, e.g. GP changing to Psychiatry? Do we need to keep both GP Exams and RPSYCH RCPSYCH Exams?

  • A record of the exam data to be kept up till 6 years after they’ve qualified from the Royal College exam.

9.

Exams data where they’ve been achieved will be uploaded to TIS.

  • This is covered by a separate field for ‘Exam Outcome’ that will have ‘Achieved/Not achieved’ as values

  • Number of attempts? → To be raised at ODG for how the different Colleges record this at the moment? (James Harris )

    • This can be calculated/via reporting

  • Need to confirm with ODG the criteria for having achieved or not achieved membership with the college considering each element of the exams where they are in parts.

    • Is there a possibility of passing part of the exam and still progress? e.g. PACES, Part 1 and Part 2 from RCP

      • Part 2 + MRCP PACES = Achieved?

      • Part 1 + Part 2 = Achieved?

10.

A trainee can have multiple exams added to their record.

Yes.

  • Multiple within the same College or across Colleges.

11.

Expanding to Dental trainees. (DST, OMFS, DFT)

12.

Onboarding of Northern Ireland to TIS - Needs a separate data sharing agreement if Exams need to be recorded on TIS.