Page content:
- Scope
- MVP Scenarios
- Next steps
Scope:AR 07/02: Scope of Absence is to be confirmed.
Table of Contents
Scope
- record entitlements to time and budget on trainees in single and bulk - AR 07/02: Following conversation Alistair Pringle (Unlicensed) and I had with Claire LeHoux, recording of entitlements is not of much value. I believe this can be de-scoped altogether? Alistair Pringle (Unlicensed) can you confirm if this would be the preference by other LOs and SMLs?
- record teaching session minimum attendance (This is out of scope for TIS MVP)
- record actuals to time, budget and teaching sessions on trainees in single and bulk
These can support form R completion and assessments activity, so would be important to TIS at MVP.
E-porfolio portfolio is currently used to record work-based assessments related to their programme curricula and potentially attendance to teaching sessions that form part of their programme.
MVP Scenarios
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Summary
Scenarios List Summarysummary list | Description | MVP/Post-MVP | Jira tickets | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ABS-1 Record Entitlements (TBC) | User has the ability to record entitlements for time allowed for study leave and expenses.MVP | MVP (TBC) |
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ABS-2 Bulk record teaching session attendance against trainees | User has the ability to record in bulk teaching session attendance to trainees | Post-MVP | |||||||||||
ABS-3 Add teaching session attendance to trainee record individually | User has the ability to record teaching session attendance to a trainee | Post-MVP | |||||||||||
| ABS-4 View/Edit teaching session attendance to trainee records individually | User has the ability to view/edit teaching session attendance to a trainee | Post-MVP | |||||||||||
ABS-5 Bulk record curriculum teaching sessions expected attendance requirement to trainees | User has the ability to record expected attendance requirement to trainees in bulk | Post-MVP | |||||||||||
| ABS-6 View/Edit curriculum teaching sessions expected attendance requirement to trainees | User has the ability to view/edit curriculum teaching session expected attendance to trainees | Post-MVP | |||||||||||
| ABS-7 Add study leave to trainee record (time recording) | User has the ability to add actual time taken for study leave to a trainee | MVPMVP (TBC) |
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| ABS-8 View/Edit study leave on trainee record | User has the ability to view/edit actual time taken for study leave on a trainee record | MVP (TBC) |
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| ABS-9 Add expenses to trainee record | User has the ability to record expenses claimed against a trainee recordMVP | MVP (TBC) |
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| ABS-10 View/Edit expenses on a trainee record | User has the ability to view/edit expenses claimed against a trainee record | MVPMVP (TBC) |
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| ABS-11 View/Edit EntitlementsEntitlements | User has the ability to view/edit entitlements for time allowed for study leave and expenses.MVP | MVP (TBC) |
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| ABS-12 Bulk Add/Update Entitlements (TBC) | User has the ability to add and update entitlements for budget and study leaves to trainee records in bulk | ???(TBC) |
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| ABS-13 Bulk Add/Update ActualsStudy Leaves and Relocation | User has the add and update actuals for expenses and study leaves Study leaves, costs and Relocation in bulk ???against trainees records | (TBC) |
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Scenarios
| Process Name | ABS-1 - Record Entitlements | Comments | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Description | Admins should be able to record entitlements for study leaves, expenses and teaching sessions minimum attendance requirement to a trainee | Teaching sessions attendance is Post-MVP. | ||||||||
| Actors | HEE Admin, Trusts admins, Local Admins | |||||||||
| Pre-Conditions | Admin has navigated to the Person Record | |||||||||
| Post-Conditions | Entitlements are recorded against a trainee's record | |||||||||
| Process Steps |
| Study leaves - number of days Expenses - GBP Min. Teaching Sessions - number of sessions (Post-MVP) | ||||||||
| Alternative Process Steps | ABS-12 - Bulk Add/Update Entitlements | |||||||||
| Rules | As defined in field validation | |||||||||
| Jira Links |
| |||||||||
| Audit Log | Who added the record and when |
| Process Name | ABS-11 - View/Edit Entitlements | Comments | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Description | Admins should be able to view/edit entitlements for study leaves, expenses and teaching sessions minimum attendance requirement to a trainee | Teaching sessions attendance is Post-MVP. | ||||||||
| Actors | HEE Admin, Trusts admins, Local Admins | |||||||||
| Pre-Conditions | Admin has navigated to the Person Record | |||||||||
| Post-Conditions | Entitlements are recorded against a trainee's record | |||||||||
| Process Steps |
| Study leaves - number of days Expenses - GBP Min. Teaching Sessions - number of sessions (Post-MVP) | ||||||||
| Alternative Process Steps | ABS-12 - Bulk Add/Update Entitlements | |||||||||
| Rules | As defined in field validation | |||||||||
| Jira Links |
| |||||||||
| Audit Log |
| Who edited the record and when |
| Process Name | ABS-3, ABS-7 - ABS-9 - Record Actuals | Comments | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Description | Admins should be able to record actual values related to time taken for study leaves, expenses claimed and number teaching sessions attended by trainee | Teaching sessions attendance is Post-MVP. | ||||||||
| Actors | HEE Admin, Trusts admins, Local Admins | |||||||||
| Pre-Conditions | Admin has navigated to the Person Record | |||||||||
| Post-Conditions | Actuals are recorded against a trainee's record | |||||||||
| Process Steps |
| Time - number of days Expenses - GBP Teaching Sessions - number of sessions(Post-MVP) | ||||||||
| Alternative Process Steps | ABS-13- Bulk Add/Update Actuals | |||||||||
| Rules | As defined in field validation | |||||||||
| Jira Links |
| |||||||||
| Audit Log | ProcesWho added the record and when |
| Process Name | ABS-4, ABS-6, ABS-8 , ABS-10, ABS-11 - View/Edit Actuals and/or Entitlements | Comments |
|---|---|---|
| Description | Admins should be able to view/edit actual and entitlement values related to time taken for study leaves, expenses claimed and number of teaching sessions attended by trainee. | Recording/viewing/editing of teaching sessions is Post-MVP. |
| Actors | HEE Admin | |
| Pre-Conditions | Admin has navigated to the Person Record | |
| Post-Conditions | Actuals are recorded against a trainee's record | |
| Process Steps |
| Time - number of days Expenses - GBP Teaching Sessions - number of sessions |
| Alternative Process Steps | N/A | |
| Rules | As defined in field validation | |
| Jira LinksAudit Log |
|
- Navigate to Absence within a Trainee's Absence "tab"
- View/Edit values against entitlements fields
- Save
- Entitlements value are updated
Note: Absence and Entitlements could be made 2 separate navigable links within Person Record. UX recommendation required.
Study leaves - number of days
Expenses - GBP
Min. Teaching Sessions - number of sessions (Post-MVP)
| ||||||||
| Audit Log | Who Edited the record and when |
| Process Name | ABS-12 - Bulk Add/Update Entitlements | Comments | |||
|---|---|---|---|---|---|
| Description | Admins should be able to add/Update entitlements for study leaves, expenses and teaching sessions minimum attendance requirement to a trainee in bulk | Teaching sessions attendance is Post-MVP. | |||
| Actors | HEE Admin, Trusts admins, Local Admins | ||||
| Pre-Conditions | Admin has navigated to the People Bulk Upload Functions | ||||
| Post-Conditions | Entitlements are recorded against trainees record | ||||
| Process Steps |
| Study leaves - number of days Expenses - GBP Min. Teaching Sessions - number of sessions (Post-MVP) Refer to Field Validation (Entitlements v Actuals MVP table only) for fields to be included in the Entitlements Upload Template. | |||
| Alternative Process Steps | N/A | ||||
| Rules | As defined in field validation | ||||
| Jira Links |
| Audit Log |
| |||||||
| Audit Log | Who did the bulk upload, which set of records were added/updated and when |
| Process Name | ABS-13- Bulk Add/Update Actuals | Comments | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Description | Admins should be able to record in bulk actual values related to time taken for study leaves, expenses claimed and number teaching sessions attended by trainee | Teaching sessions attendance is Post-MVP. | ||||||||
| Actors | HEE Admin, Trusts admins, Local Admins | |||||||||
| Pre-Conditions | Admin has navigated to the People Bulk Upload Functions | |||||||||
| Post-Conditions | Actuals are recorded against trainees record | |||||||||
| Process Steps |
| Time - number of days Expenses - GBP Teaching Sessions - number of sessions(Post-MVP) Refer to Field Validation (Entitlements v Actuals MVP table only) for fields to be included in the Actuals Upload Template. | ||||||||
| Alternative Process Steps | N/A | |||||||||
| Rules | As defined in field validation | |||||||||
| Jira Links |
| |||||||||
| Audit Log | Who did the bulk upload, which set of records were added/updated and when |
Next steps:
- Alistair Pringle (Unlicensed) to Confirm the above scope and Field Validation queries for MVP. (
)Jira Legacy server System JIRA serverId 4c843cd5-e5a9-329d-ae88-66091fcfe3c7 key TISDEV-3051 - Present to BM's