A key part of the revalidation process is to check any Serious or Untoward Incidents (SUIs) or other concerns that are subject to ongoing investigation.
Sources of this information are:
- Trainee Self-Declaration (Form R Part B)
- Employers report (aka. Live reporting, Exit report, Collective exit report)
- Supervisor's report (Educational note)
- GMC Concerns List
- Ad hoc notifications from others e.g. ...
Local teams log the information in different ways - spreadsheets or one or tow have bespoke databases (Access - Thames Valley; Sharepoint - North East). East Midlands has a highly developed spreadsheet system which uses macros to auto-populate their revalidation management tool (also a spreadsheet) - more info below.
While teams talk about the logs/datatbases as the source off their information, ultimately the actual source is usually an unstructured email or email form which is manually input into one or other of these logs/databases once it arrives with HEE. ** I will add format to the above list of data sources in due course with examples if I can get them**
The exception to this is Form R Part B - this is where trainees declare any incidents or complaints that they have been involved in. A version of this has been developed for Intrepid (only v10 - I think but tbc) (trainee self-service) but we have yet to find a local team that is using it (Rob says West Mids? AP to check). Comments we have had is that it's broken or not fit for purpose, and that there is an issue getting trainee log-ins (Rob has said this is a myth). We need to consider this as a data source if we find people are using it, or
Much of this information (with the exception of the GMC Concerns list) is reviewed by the panel at the time of ARCP - and the panel will note any things that are of concern on the ARCP Outcome form. Therefore, in theory a revalidation officer is generally interested in reviewing issues and concerns that have arisen since the last ARCP - although some we've spoken to do like to see an overview for the whole revalidation period (i.e. the period between Revalidations - some trainees will have 2 during their time under HEE if initial GMC date is >1 year before their CCT, and in theory could be 3 if their training is extended by a long period).
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