Onboarding a new member to the team

Logistical things: pre-start date, or first few days

#	Step	Coordinator
1	Slack invite - this can be given in advance of starting (using personal email, and email amended once the HEE email is set up), and add to relevant channels and groups.	Andy Nash (Unlicensed)
2	Complete the new starter form here. This will also inform IT of equipment requirements, request an HEE Office365 email address/account and facilities will then be alerted to issue a building pass/key fob.	Anita Cheng (Unlicensed), Andy Nash (Unlicensed)
2.1	Add the new user to the O365 TIS Group and TIS_Development Team.	Anita Cheng (Unlicensed), Andy Nash (Unlicensed)
2.2	Share the tis.team@hee.nhs.uk calendars (Sprint Ceremonies and Team Availability) with full edit access.	Andy Nash (Unlicensed)
2.3	Chase for a Stewart House building pass / Manchester access.	Anita Cheng (Unlicensed), Andy Nash (Unlicensed)
2.4	Add to Metabase.	Andy Nash (Unlicensed)
2.5	Add to Google Analytics.	Andy Nash (Unlicensed)
3	Create an Atlassian account for Jira and Confluence and add the team member to the Atlassian group 'TIS Team'. If a developer, add to the group 'TIS Developers'.	Andy Nash (Unlicensed)
3.1	Ask new user to update the contact page with their details and take/store a 'headshot' photo in the Team Photos page.	New User themselves, Andy Nash (Unlicensed)
3.2	Update the TIS Team PowerPoint, print and replace on wall.	Andy Nash (Unlicensed)
4	When possible, and especially in team meetings, Introduce to the rest of the team!	Andy Nash (Unlicensed)
5	For technical staff, arrange to have their laptop's MAC address added to the whitelist. This is to bypass content filtering in London.	John Simmons (Deactivated)
6	Alert them to the fact there’s a fire drill on Thursday morning 9:30am - meeting point just outside the bottom of the stair well behind our area (London staff).	Andy Nash (Unlicensed)
7	Walk the floors - tea points / toilets / meeting spaces / cafés / etc.	Andy Nash (Unlicensed)
8	Create access to resources.	John Simmons (Deactivated)

Settling in: 1st Sprint

#	Step	Coordinator
1	Sessions on HEE / history of the TIS programme / other tech teams in HEE / HR / appraisal. Reading material includes: Glossary	Alistair Pringle (Unlicensed)
2	Sessions on Agile / Scrum / LeSS / Kanban / OKRs / remote working / team culture. Reading material includes: Agile / Scrum / Kanban / basics, Kanban 'policies', Reading material (nice to know)	Andy Nash (Unlicensed)
2.1	Explain how we broker Standups / Reviews / Retros / Planning / Refinement / Team sharings, with attendance through Slack / Teams channels.	Andy Nash (Unlicensed)
2.2	Walkthrough Confluence, JIRA and Slack introducing structures and how we use them.	Andy Nash (Unlicensed)
3	Sessions on tech stack / standards / technical side of the team culture / code review process and assigning a buddy / mentor.	Andy Dingley, Joseph (Pepe) Kelly
4	Sessions on the wider HEE / NHS landscape ?	James F / Jon H / Rob / Elisa / James H / others ?

Settling in: 2nd-4th Sprints

#	Step	Coordinator
1	Embed new starter for an Iteration or two in each squad / run through of the distinct areas of the codebase: TIS, TIS-ESR, Reval, TSS	Andy Nash (Unlicensed)
2	Actively review progress (day-to-day, week-to-week) More formal ‘sit-down’ after new starter has been embedded in each squad for an Iteration or two, to discuss first impressions / questions and ideas they have / where they are best deployed to begin with	Andy Dingley, Joseph (Pepe) Kelly, Andy Nash (Unlicensed), along with the buddy / mentor they’re working with.
2.1	As access to Stage/Pre-prod and Prod are needed.