16/17/2018

Data leads:

#	Discussion/Action	Responsible	Outcome	Status
1	Programme names/numbers aren’t provided for Dental trainees, they’re created by Admins	JH, AP, IO	Proposed Solution (JH) 3 letter use the prefix of the local office + 3 digit acronym based on specialty 3 digit specialty acronym should be consistent across all Action: AP/IO to impact assess JH: Done mapping and need to do some more work and send to AP. AP has received James ssheet. More generally, we should look to standardise naming conventions around programmes (not just Dental) to be discussed separately Next to put on Microsoft Teams and get SMLs feedback - AP JH/AP - Setup call to briefly explain next week. - Was decided that it should be postponed for the moment on advice from James. IO/AP: Recommendation: show a concatenated display of the programme name in the dropdown list with the Local Office name? To check with DEV on the possible solutions. (P1) TISDEV-3767 - Add indicator to drop downs to highlight "ownership" of values to the user TO DO 19/02: AP/JH: Field limit for programme number? Check field validation (Alistair Pringle (Unlicensed)) Max number of characters is 20 including spaces / special characters favoured approach is to change the programme number <max limit (Alice Thompson / Alistair Pringle (Unlicensed)) see dental spreadsheet prepared by JH 09/04: Sent to Andy, Programme number being changed as this was too long. 30/04: Leave on for next 2-3 data leads call.	ON HOLD till post MVP launch Revisit in July 2018.
2	Start post funding discussion with local offices (Amending)	JW/JH	Place holder AP/JH/IO: IO To update with ticket numbers and post on DQ channel. 21/05: CL: London needs this 2 weeks after go-live. IO: There is a task to review how post funding works. Tickets progress? 02/07: JW: Specific issues being looked at. Closing this one. AB: Medcom - Nazia AKHTAR is coordinating the plan for this. 09/07: AR: Should we close/merge with 7&8 below? 16/07: Closed as superceded by point 8	~~ON HOLD till post MVP~~ ~~Revisit in July 2018.~~ Closed 16/07
3	Reports on Deleted records requested from Hicom. (Status of 'Delete' on Hicom but still 'Current' on TIS). (#intrepid_Integration slack channel conversation).	AP/IO	08/05: Alistair Pringle (Unlicensed): Chase up with Martin. DS: In Intrepid, Programme is a hard delete, whereas Programme membership is soft delete. 14/05: AB sent details of report criteria to the Intrepid Analysis team. No response from them yet JW to set up meeting with Data Leads, BAs, POs and Reubs on how to manage deleted records on TIS in future. JH/AB: Checked the deleted records. Next step to flag what records on TIS are to be deleted. Send to CL/DS to check. Hicom has not provided the full requested set of deleted records but will follow. 04/06: Programme, Posts and Prog. memberships Id's send and TIS to action the delete next. Tickets are on Jira. Former user (Deleted) - check the priorities of those. 11/06: They are all P1's as they affect reporting, move up the BAU list. 18/06: awaiting updated/consolidated view of changes (IO) 02/07: Dev work has started, some of them have been done. (label of 'NDW UAT')
4	Data/Field level analysis	All	IO: Suggested approach: 1. Sit with Chris and review the output he shared with DQ leads + delete report 2. identify areas of concern 3. coordinate through Reubs/Ashley to fix areas of concern 4. re-test later on versus DQ analyses 04/06: Tickets being created 11/06: Former user (Deleted) to update? 18/06: reviewed with Data Leads, Reuben and Devs, updates to tickets underway and should be compete by COP tomorrow. Resource has been allocated to implement changes and I believe work has started on the tickets that are ready
5	Resolve Duplicates - TISDEV-4841: Resolve the duplicate invalid GMC numbers, such as 'Retired,' and make them 'UNKNOWN'	Data leads	Discussed on DQ on 04/06: Agreement re changing '0', 'Retired', 'TBC' or 'u' to UNKNOWN in the GMC/GDC/PH number Changing blank to UNKNOWN not recommended as it may legitimately be blank because they have a GDC or PH number What we should do to those with blank/null in all 3? JH: Among those none have programmes and very few have placements. There are Staff, Both, Contact, Admin. JW: Admin and Contact = N/A ? Staff and Both = UNKNOWN ? is that the agreement? 04/06: The following has been agreed: GMC for Contacts, Staff and Both = UNKNOWN GMC for Admin = N/A DS: List of persons with same GMC's, check the DW to see if some of those have been resolved? TISDEV-4841 to be paused from releasing to Prod until David Short (Unlicensed) has done his investigation of the ones that could potentially be merged. Merge Rules to be shared. To create tickets following that. 11/06: Ongoing and will probably be ready mid-week. 18/06: On hold until the document uploads are available on People records? The idea being if de-duplicated before the documents have been added, we won't be able to attach the documents to the deduped person records. Get an update from Ben/Anita regarding document management in a couple of weeks. 02/07: Benjamin Witton are you able to give an update on this? 09/07: Ben: We are expecting the document delta from Hicom this week. The next step will be to get them onto Azure and then apply the agreed meta tags. Do let me know if you need any other details/updates.
6	New NTN format work	AP/JH	Daniel Smith and Angela tasked me with speaking to you guys about what we can do about NTN format. 11/06: Alistair Pringle (Unlicensed) to work with data leads and nominated people to look at the various options, also considering maintaining this outside TIS. 18/06: JW shared DRN spec with JH on 11th June 18/06: Meeting with Daniel Smith (GMC contact) to discuss further. 2/7/18: New format agreed in principle. To be socialised at the ODG on 4/7/18. Internal meeting amongst HEE BMs required to discuss rollout. 02/07: Output of the conversation sent to BMs to decide the next steps forward.
7	Post Funding - management of posts with multiple current post funding episodes	JW	02/07: TIS to show only one funding record for a post - current and where there are two current TIS shows only the one with the most recent start date Where there are multiple current episodes ask the local offices if this is by accident or design If by accident remove/update the appropriate record in the database If by design this requirement will need to be fed into the future requirement document for consideration
8	Post Funding - vision document	JH	02/07: Post Funding Process around Vacant posts Reporting aspect Meeting organised by Nazia AKHTAR to discuss
9	GDPR	All	Is this relevant to TIS - '“any form of automated processing [i.e. without human involvement] of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements"