2021/2: Q1 | Review#4 (2021-05-11 to 2021-05-25)

Welcome

Overviews of the iteration
Any interruptions / Live Defects
Team going through what they’ve achieved during the iteration
Feedback from those on the call on what we have done (constructive criticism / praise / questions)
Collaboration with those on the call on what to do next
Ask questions:

- out loud on the call - really, we’d appreciate you doing this!;
- write in the Team meeting chat; or
- fill in the post-Review survey after the call
(for questions that occur after the call is over, or if you don’t want to ask the question during the call for whatever reason, and
for letting us know whether the Review meets your expectations, or whether you have some suggestions for improvement)

Live Issues:

key	summary	created	updated	status

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Incident logs

2021-05-19 Person Placement Employing Body Trust sync job failed affecting Person Search

2021-05-13 NDW and GMC ETLs didn't run (Jenkins Down)

Dev team demo 'done' work contributing to those goals (no reference to specific Jira tickets, and no reference to work not 'done')

Area	Description	Team Representative	Demo - from Prod URL where feasible
TISSS	Typos spotted during the last review have been fixed	Marcello Fabbri (Unlicensed)	‘Minumum’ → ‘Minimum’ (TISSS - Date of Birth validation) ‘Forname’ → ‘Forename’ (TIS - People > Person > FormR)
	Recreate user directory to update the settings and setup pilot trainee user accounts on new directory	Steven Howard	Nothing to demo We had to recreate the directory that holds the trainee user accounts to allow for longer email addresses. Other settings also changed to enforce MFA and the user migration process improved.
	Add latest version of Google Analytics to improve traffic analysis	Steven Howard	We have added version 4 of Google Analytics to capture user journeys within a single page application.
	Form R Part B bug fixes	john o	(Can demo if clarification needed) 1. Fix page refresh - which hangs instead of redirecting the user back to the list of Form R Part B forms. 2. Fix bug: ‘Please check highlighted fields’ box appears when ‘Covid declarations’ form opens despite there being no highlighted sections on the form. 3. Fix bug: ‘Reason for Self Rate’ box appears when form opens when it should only be displayed if the trainee chooses one of the options and their ‘progress self-rate’ is not satisfactory.
Reval	Demo of sync process results	Cai Willis	Demo → show Connected/Disconnected/Exceptions view on staging
Reval
TIS	‘Long Term Plan’ Funding Type not showing	Marcello Fabbri (Unlicensed)	Demo on Prod
TIS	Inactive Specialties can be selected as a Placement Speciality	Edward Barclay	Bug Fix: Inactive placement specialities can no longer be selected or saved when creating or editing a placement.
ESR	Improve monitoring/alerting	Andy Dingley	Nothing to demo. We have made some improvements to the alerting we have in place and will now be made aware to certain types of issues which were not previously obvious.
ESR

Objective Key Results (OKRs) Financial Q1

3 week TISSS pilot
24 May - 14 June

OKR	1st Iteration	2nd Iteration	3rd Iteration	4th Iteration	5th Iteration	6th Iteration
Objective: Support Trainees with their use of TIS Self-service
Key Result#1: No unresolved 'serious' queries (combining # of queries with their nature) * ”serious” = preventing Trainees using the app, or preventing us from moving to the next stage of roll out of the App to other LOs. Syncing of data while not instant, should be near real-time, rather than overnight. Resolution of serious queries to be in place by the end of the pilot.	too early	too early	too early
Key Result#2: Trainees score overall experience and satisfaction of TIS Self-service at 6 or higher	too early	too early	too early
Key Result#3: 70% of Trainees engage with TIS Self-service as part of the initial pilot	too early	too early	too early
Key Result#4: Admins surveyed indicate their overall experience and satisfaction is 6 or higher	too early	too early	too early

*TIS Self-service MVP:
Trainees:

have a login to TISSS and know what to use it for, and can reset their passwords
can access their personal details held on TIS
can see their current and future Programme and curriculum membership they are training on
can ensure placement details are accurate and have a way of knowing where they are going to be training next
have visibility of their assessments including upcoming ones
are able to complete their Form R Parts A and B electronically
are able to receive support when they have queries regarding using Trainee Self Service or Submitting specific forms

HEE Admins:

are able to access submitted Form R's and unlock / un-submit them

TIS Dev team roadmap:

Feedback

We really do welcome any feedback you have for us - whether it be negative or positive, or whether it be a suggestion of something we could try/incorporate in a future Sprint Review. We absolutely don’t want to stand still. We’re very happy applying the 12th Agile principle of ‘becoming more productive’ to our Sprint Reviews themselves! Your contributions to this survey are entirely anonymous, should you wish to include anything others might perceive as controversial. We welcome any and all feedback, as long as it is constructive!

Post-Review survey: https://healtheducationyh.onlinesurveys.ac.uk/tis-review-2021-2-q1-iteration4