2021/2: Q2 | Review#6 (2021-08-31 to 2021-09-14)

Incident logs

New incidents this iteration:
2021-08-30 GMC sync failed
2021-08-26 TIS down

Left over incidents now fully closed:
2021-08-17 ESR Integration database unavailable
2021-08-02 Placements not being exported to ESR

TISSS

Implement sign-up and sign-in via an authenticator app

john o

Trainee’s FormRs added to metabase for rudimentary reporting

Andy Dingley / Ashley Ransoo / James Harris

https://build.tis.nhs.uk/metabase/dashboard/27

Large trusts able to be synced without manual intervention

Andy Dingley

Some trusts were too large to be properly handled by the self-service sync process, which keeps trainee data up to date with TIS changes. A workaround was available but this required manual intervention and monitoring by the TIS team.

Trainee data related to trust changes are now individually queued and the update is then done one-by-one so that all updates can eventually be processed.

The per-trainee update time is expected to be slightly slower with the approach, but it is more consistent, reliable and gives us the ability to scale in the future (updating a higher number of simultaneous trainees).

Reval

“Last update” column was not getting updated in the Recommendation summary page

Jayanta Saha

Short Demo

“Actual Submission date” is replicating the

“GMC Submission due date”

Jayanta Saha

“Actual Submission date” is not appearing as the correct one. It is replicating the “GMC Submission Due date”

The above demo will cover this at the same time.

Recommendation search with invalid GMC number

Doris.Wong

Before:

After:

Recommendation comments with HTML format

Doris.Wong

Before:

After:

TIS

ESR

Unable to delete old positions

Joseph (Pepe) Kelly

Narrative: It was possible to have multiple records for an “ESR Position” which caused problems when we then try to refer to the position. For example, when ESR notified us the position should be deleted we were unable to identify a single position to delete. We have recreated an index which enforces uniqueness in ESR positions.

Several little hurdles investigated and rectified where necessary

Marcello Fabbri (Unlicensed)

• Further improvement to some services in the ESR Interface that would otherwise unnecessarily overload a Dead Letter Queue (a messaging channel between services) resulting in requiring developers' attention to clean up

• Some updates to ContactDetails that failed to be recorded on TIS in July have been finally carried out.

NIMDTA

Corrections to trainee status

Reuben Roberts

Trainee status is not editable on the front-end, but some historic data required correction. 9 ‘inactive’ trainees with ongoing programme memberships were made current, and 2248 ‘current’ trainees with no ongoing programme membership were set to inactive.

OKR

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Objective: Solve MFA and prepare for the second live pilot

Key Result#1: Run an experiment with existing pilot Trainees on using an Authenticator App. Get sufficient feedback to develop it into a solution for the next pilot.

Too early to score

0.1

0.5

0.6

0.6

Key Result#2: Coordinate Prepare for a 2nd pilot (confirm with teams running ARCPs - ask monthly. Any number would be insightful, ideally between 30-50).

Too early to score

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Key Result#3: Run the 2nd pilot to include live ARCP Form R completion via the app (with associated HEE admin unlocking of Form Rs submitted in error, if needed).

Too early to score

0.1

0.1

0.1

n/a

n/a

n/a

Key Result#4: Ensure data from all fields in Form R is stored in a format enabling it to be extracted on demand for the purposes of reporting.

Too early to score

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