2021/2: Q4 | Review#1 (2022-01-04 to 2022-01-18)

Welcome

Live Issues:

Dev team demo 'done' work contributing to those goals (no reference to specific Jira tickets, and no reference to work not 'done')

Area	Description	Team Representative	Demo - from Prod URL where feasible
Trainee Self-service (TSS)
	The validation for the date boxes on Form R Part B section 4 & 5 has been updated to prevent the trainee from entering present or future dates	Edward Barclay	Add a caption
Revalidation
	Fix Reval E2E Tests	Jayanta Saha	Brief Discussion
Trainee Information System (TIS)
Electronic Staff Record (ESR)
Northern Ireland Medical and Dental Training Agency (NIMDTA)

Objective Key Results (OKRs) 2021/22 Q4:

TIS team development (following external review)

Last Review I highlighted that we recently had an external review of how we work within the TIS team. From that review, a number of recommendations were put forward for how we can alter things going forward. The whole team is actively working towards implementing these recommendations. As we are a team that at its core believes in transparency and openness, we decided to give you a flavour of what we have been working on:

Up to end of Iteration # 4

• We've created and published a Team charter

• We're about to hire a User Researcher, and are looking at the team needs in terms of other Digital, Data and Technology (DDaT) professions

• We're reviewing all our meetings and events with a view to rationalising them in the near future

• We're embarking on team training in User-Centred Design: Online, 15hrs over 5 days | On-site at one of our offices, 1 day 

• Progressed work on standardising Job Descriptions / Job Summaries.

• Some of the team attended the online GDS UCD training.

• Debating sensible ways of splitting the team’s work up by Services and Products.

• Started the review of Stakeholder mapping.

• Started reviewing the Performance Analyst capabilities in the team, with a view to formally ensuring we address them as a team, or we look to recruit to fill the every increasing need to measure success and identify improvement opportunities.

During Iteration #6

• Almost finalised work on pulling Job Descriptions together for all roles we anticipate we’ll need in the new structure.

• Completed initial work on adhering to the team Charter - a soft/supportive approach of using regular team healthchecks against the Charter values: Empathy, Unity, Transparency and Collaboration.

• Had an end of Quarter Review and looked forward to Q4 - draft OKRs to follow, but along the lines of:

1. Further self sign-on work on TSS;
2. More work on the migration to Cognito (to reduce the risk of our reliance on an out of support KeyCloak authentication tool); and
3. Embedding Reval recommendations live, nationwide.

TIS interim roadmap:

Feedback

We really do welcome any feedback you have for us - whether it be negative or positive, or whether it be a suggestion of something we could try/incorporate in a future Review. We absolutely don’t want to stand still. We’re very happy applying the 12th Agile principle of ‘becoming more productive’ to our Reviews themselves! Your contributions to this survey are entirely anonymous, should you wish to include anything others might perceive as controversial. We welcome any and all feedback, as long as it is constructive!