Admin UI - Deletion

Currently

There are 3 different ways of making a field or record unavailable within the TIS UI, the uses have not been applied consistently across the front end/back end, however the general summary is as follows:

Delete (status)

• applied at both record and field level
• this acts as a soft delete
• does not de-link where applied
• removes link ability for new scenarios

Inactive (status)

• can be applied at both record and field level
• impact of applying this to field being used in a current record, is
  • filtering may need to be applied to view the record in a list page
  • drop downs for reference tables will not display anything that has been made with an inactive status
  • records containing inactive data will not be flagged, but editing my present errors
  • assessment records may become legacy, and no changes will be possible once this kicks in

Trash Can (button)

• this functions as a hard delete
• removes existing linkages with records and other fields

<data flows>

To Be

In order to consolidate the way that the concept of deletion is used across TIS, the following rules should be applied:

Delete Status

• remove “delete” as a status that can be applied from FE across all fields and records
• apply delete status in the BE only, in certain scenarios
• displayed the deleted status in the audit log

Inactive status

• this should only be applied to the following to reference data fields and all record types
• remove ability to link to new records
• flag where there are records using/linked to this data, which have a status of “current”
• display which records are linked or using the data, line by line

Trash Can (button)

• this interaction type should be applied to all record types
• this should act as a soft delete, and render the record/field as follows
• remove it completely from view in the FE
• apply status “deleted” in the BE for audit purposes
• display the deletion in audit log against the relevant user/record