Data leads:
Claire Le Houx (Unlicensed) / Chris Norman (Unlicensed)
# | Discussion/Action | Responsible | Outcome | Status |
|---|---|---|---|---|
| 1 | Programme names/numbers aren’t provided for Dental trainees, they’re created by Admins | JH, AP, IO | Proposed Solution (JH)
Action: AP/IO to impact assess JH: Done mapping and need to do some more work and send to AP. AP has received James ssheet. More generally, we should look to standardise naming conventions around programmes (not just Dental) to be discussed separately Next to put on Microsoft Teams and get SMLs feedback - AP JH/AP - Setup call to briefly explain next week. - Was decided that it should be postponed for the moment on advice from James. IO/AP: Recommendation: show a concatenated display of the programme name in the dropdown list with the Local Office name? To check with DEV on the possible solutions. (P1) 19/02: AP/JH: Field limit for programme number? Check field validation (Alistair Pringle (Unlicensed)) Max number of characters is 20 including spaces / special characters
09/04: Sent to Andy, Programme number being changed as this was too long. 30/04: Leave on for next 2-3 data leads call. | ON HOLD till post MVP launch Revisit in July 2018. |
| 2 | Start post funding discussion with local offices (Amending) | JW/JH | Place holder AP/JH/IO: IO To update with ticket numbers and post on DQ channel. 21/05: CL: London needs this 2 weeks after go-live. IO: There is a task to review how post funding works. Tickets progress? 02/07: JW: Specific issues being looked at. Closing this one. AB: Medcom - Nazia AKHTAR is coordinating the plan for this. | ON HOLD till post MVP Revisit in July 2018. |
| 3 | Update on data issues (James/Claire) flagged on DQ channel - Data not pulling through rather than missing placements. Progress update on the checks between Intrepid and TIS UI (Claire) | JH/CL/IO | CL: Spreadsheet uploaded with feedback - Qualifications, Assessments and Placements issues identified. | |
| CL/IO | IO to review the feedback from Claire 09/04: Claire Shared with other Data leads to test the UI and feedback - JH, AB & DS 15/04: Update? 19/04: Go through BAU tickets 30/04: Check status of those tickets and review . IO to cite the tickets here for CL to review when ready. 08/05: Former user (Deleted) to update. 14/05: CLH to re test and update spreadsheet - share on DQ channel 21/05: Tickets raised for the feedback posted on DQ. Placements and Assessments tickets prioritized higher. 04/06: Dev looking at Assessment BAU tickets. Once the ETL has worked, we should start seeing better results and re-prioritise what's left of the tickets. 11/06: 'Grade acting at' being re-worked. 18/06: Fixed in the release that is being held at the moment due to Angular updates. 25/06: Released on the 20/06. Can these be verified and therefore close this item? 02/07: LASE labelled tickets on Jira, initially raised by Claire. Closing this. | |||
| 4 | Bulk Assessment template to be reviewed. | Data leads CL/JH/AB/DS | AR: Share on DQ Slack channel AR 23/04: Alice has added her recommendations and shared on DQ channel, can other data leads review and confirm? AR: 30/04: To review comments from Alice and James AR: 08/05:
| |
| 5 | Reports on Deleted records requested from Hicom. (Status of 'Delete' on Hicom but still 'Current' on TIS). (#intrepid_Integration slack channel conversation). | AP/IO | 08/05: Alistair Pringle (Unlicensed): Chase up with Martin. DS: In Intrepid, Programme is a hard delete, whereas Programme membership is soft delete. 14/05: AB sent details of report criteria to the Intrepid Analysis team. No response from them yet JW to set up meeting with Data Leads, BAs, POs and Reubs on how to manage deleted records on TIS in future. JH/AB: Checked the deleted records. Next step to flag what records on TIS are to be deleted. Send to CL/DS to check. Hicom has not provided the full requested set of deleted records but will follow. 04/06: Programme, Posts and Prog. memberships Id's send and TIS to action the delete next. Tickets are on Jira. Former user (Deleted) - check the priorities of those. 11/06: They are all P1's as they affect reporting, move up the BAU list. 18/06: awaiting updated/consolidated view of changes (IO) 02/07: Dev work has started, some of them have been done. (NDWUAT) | |
| 6 | Data/Field level analysis | All | IO: Suggested approach: 1. Sit with Chris and review the output he shared with DQ leads + delete report 04/06: Tickets being created 11/06: Former user (Deleted) to update? 18/06: reviewed with Data Leads, Reuben and Devs, updates to tickets underway and should be compete by COP tomorrow. Resource has been allocated to implement changes and I believe work has started on the tickets that are ready 02/07: | |
| 7 | Resolve Duplicates - TISDEV-4841: Resolve the duplicate invalid GMC numbers, such as 'Retired,' and make them 'UNKNOWN' | Data leads | Discussed on DQ on 04/06:
04/06: The following has been agreed:
DS: List of persons with same GMC's, check the DW to see if some of those have been resolved? TISDEV-4841 to be paused from releasing to Prod until David Short (Unlicensed) has done his investigation of the ones that could potentially be merged. Merge Rules to be shared. To create tickets following that. 11/06: Ongoing and will probably be ready mid-week. 18/06: On hold until the document uploads are available on People records? The idea being if de-duplicated before the documents have been added, we won't be able to attach the documents to the deduped person records. Get an update from Ben/Anita regarding document management in a couple of weeks. 02/07: Benjamin Witton are you able to give an update on this? | |
| 8 | vwProgrammeCurriculum:CurriculumGMCReferenceNumber missing from NDW | JH | Progress? 04/06: JH was on leave, will progress next. 11/06: JH working with JT on this. 02/07: Pull this from Intrepid_Interim because the programmes and curricula stays almost static. Longer term solution for TIS to be looked at a later stage. - Joanne Watson (Unlicensed) - see if there is a ticket for this before closing? | |
| 9 | New NTN format work | AP/JH | Daniel Smith and Angela tasked me with speaking to you guys about what we can do about NTN format. 11/06: Alistair Pringle (Unlicensed) to work with data leads and nominated people to look at the various options, also considering maintaining this outside TIS. 18/06: JW shared DRN spec with JH on 11th June 18/06: Meeting with Daniel Smith (GMC contact) to discuss further. 2/7/18: New format agreed in principle. To be socialised at the ODG on 4/7/18. Internal meeting amongst HEE BMs required to discuss rollout. 02/07: Output of the conversation sent to BMs to decide the next steps forward. | |
| 10 | Bulk Delete Placement records | AP/ Data Leads | Full list posted on DQ channel for Placements to be deleted. 02/07: This can be closed. | CLOSE |
| 11 | Site and Trusts relationships to LO. Can Hicom not derive this from Posts/Programmes for their TWS security model? | AR/AB/JH |
| CLOSE |
| 12 | Post Funding - management of posts with multiple current post funding episodes | JW |
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| 13 | Post Funding - vision document | JH | - Post Funding
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