Absence Management - West Midlands To Be Process (Interim) Minutes

Attendees:

Amanda Barber, HEE W Midlands

Alistair Pringle

Ashley Ransoo

Ify Onyenokwe-Orhiunu

Discussion

• managed within user study leave tab
• add education leave
• enter leave type
• date from / to
• leave year
• date applied /approved (maybe not useful)
• flag whether authorised or not
• COURSE - course topic
• COURSE - course name
• COURSE - venue (to track distances travelled) < address or city at min
• COURSE - internal external
• COURSE - number of days
• expenses are usually submitted after the course is completed since the trainee may not know their expenses
• trusts can put information in at their discretion - either full claim, or when they have piecemeal items
• entitlements are managed separately - financial budget and days to be set up per trainee
• would be useful to have a batch setup for study leave time entitlement
• April to April?
• 30 days?
• per programme / specialty / site? who defines this?
• expense entitlements
• entitlement setup: base hospital is the location that costs are measured from e.g. mileage
• this is done manually in Intrepid
• claim amount
• claim type
• date
• trust
• comments
• study leave requests go to Trusts, it should be approved before it gets
• study leave funding will be held in HEE from April 2018 onwards
• only used for GP study leave currently, process the study leave and add to a record, pull a report to send
• some trusts are using ESR to record study leave
• request form should also include specialty selection

• Currently Trusts approve study leave requests, only where leave is of type 'other' TPD approval is required
• Expense entitlement recorded are mostly Relocation or Travel.
• EMD - Gerard maintains a list of courses for each specialty.

Screenshots

GP Request Form