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Notes:

  • TIS will align with Oriel Reference Table and HCS Reference Table should align too.

Work done so far:

  • Workshop completed and user stories/feedbacks captured- Link in confluence shared with Alex

https://hee-tis.atlassian.net/wiki/spaces/NTCS/pages/1320747082/HCS+TIS+Collaboration

  • Fields mapping completed on TIS side and link in confluence shared with Alex

https://hee-tis.atlassian.net/wiki/spaces/NTCS/pages/1345814631/HCS+TIS+-+Field+Validation

Still to be discussed and agreed:

  • Suggested MVP from TIS team: Data Migration and Reporting

  • TIS team Fields validation findings : TIS team to do a demo of thoughts on fields validation findings with HCS (Alex and HCS programme directors)

Suggested approach for Data Migration:

  • Phase 1- Migration as test:: 3-4 HCS Admin to be granted access to use TIS for their daily work  and other HCS Admin will continue to use HCS system. This is to ensure stability and avoid big-bang. Duration might be 2-4 weeks ( to be agreed by both parties)

  • Phase 2- Full migration: All HCS Admin moved to TIS.  All data from HCS system to be migrated to TIS

Suggested Reporting on Tableau and Metabase

  • Tableau:Reporting Access given to all HCS Admin and Alex to be able to report on all data captured 

  • Matabase:Alex to have access via SQL server Management Studio (SSMS)

Field Sequence

TIS FE Field name 

HCS FE Field Name

TIS Reference table

HCS

Reference table

TIS - Mandatory

(Y/N)

TIS Current FE Validation & Rules

Reporting- NDW/Tableau

(Y/N)

TIS BE Table:Field name

HCS BE Table:Field name

NDW BE Table:Field name

Comments

1

Full Name

Should go with TIS field

N/A

N/A

Y

  • Editable via Forename, Surname field changes



tblRegistration.RGFNAME

tblRegistration.RGSNAME



2

PersonID

Oriel Applicant ID - To be added - Future development work for TIS

Trainee ID

This ID is issued in Oriel application.

Person Application Code: RGSCID field in HCS.

They are given when they start programme.

Not system generated. From England.

it is the applicant (trainee) oriel number. 

This is different for other part of UK. 


NA

N/A

Y

  • System generated field - Automated upon creation of record

  • Read only

N at the moment 

Person: ID

tblRegistration.RGSCID

Vwperson:Persontisid

02/04

TIS to align with Oriel;

PERSONAL DETAILS: Personal

3

Title


TIS List:

Mx
Mr
Ms
Mrs
Dr
Miss
Professor

Title

See: TIS UI Fields - Dropdowns

Dr

Master

Miss

Mr

Mrs

Ms

Mx

Prof

N

  • drop down


Contactdetails:Title

tblRegistration.RGTITLE

Vwperson:Title

02/04

TIS to align with Oriel;

4

Forename



Forenames

N/A

N/A

Y

  • Free text

  • No special characters (excl apostrophes ( ' ), hypens    ( - ) and spaces (   )

  • Multiple names allowable

  • Upper and lower case allowed

  • MANDATORY


Contactdetails:Forenames


tblRegistration.RGFNAME


Vwperson:Forenames


5

Legal forenames

Not Required

N/A

N/A

N

  • Free text

  • No special characters (excl apostrophes ( ' ), hypens    ( - ) and spaces (   ))

  • Multiple names allowable

  • Upper and lower case allowed


Contactdetails:Legalforenames


Vwperson:Legalforenames


6

Initials

Not required

N/A

N/A

Y

  • Free text

  • No special characters (excl spaces (   )) 

  • Multiple initials allowable

  • Upper case only


Contactdetails:Initials


Vwperson:Initials


7

Surname

Surname

N/A

N/A

Y

  • Free text

  • No special characters (excl apostrophes ( ' ), hypens    ( - ) and spaces (   ))

  • Multiple names allowable

  • Upper and lower case allowed

  • MANDATORY


Contactdetails:Surname

tblRegistration.RGSNAME

Vwperson:Surname


8

Legal surname

Not Required

N/A

N/A

N

  • Free text

  • No special characters (excl apostrophes ( ' ), hypens    ( - ) and spaces (   ))

  • Multiple names allowable

  • Upper and lower case allowed


Contactdetails:Legalsurname


Vwperson:Legalsurname


9

Known as

Not required

N/A

N/A

N

  • Free text

  • No special characters (excl apostrophes ( ' ), hypens    ( - ) and spaces (   ))

  • Multiple names allowable

  • Upper and lower case allowed


Contactdetails:Knownas


Vwperson:Knownas


10

Maiden name

Not required

N/A

N/A

N

  • Free text

  • No special characters (excl apostrophes ( ' ), hypens    ( - ) and spaces (   ))

  • Multiple names allowable

  • Upper and lower case allowed


Contactdetails:Maidenname


Vwperson:Maidenname


PERSONAL DETAILS: Contact

11

Telephone number

Should go with TIS field


HCS got Personal Phone or Work Phone

(Go with TIS Field )

N/A

N/A

N

  • additional validation - limit to only numerical values / no spaces


Contactdetails:Telephonenumber

tblRegistration.RGPSPHN

tblRegistration.RGWKPHN

Vwperson:Telephonenumber


12

Mobile number

Mobile number


HCS got Personal Phone or Work Phone

(Go with TIS Field )

N/A

N/A

N

  • additional validation - limit to only numerical values / no spaces


Contactdetails:Mobilenumber


Vwperson:Mobilenumber


13

Email address

TIS keeps the preferred contact email


Email pref


HCS sees it as a set back for them if they don't have the 3 email addresses 


Work Email or Academic or Email or Personal Email

HCS will use the preferred email  as the email address on TIS

May need to create the 3 emails fields (professional, Personal and academic)  and also preferred email field with the following drop down:

Professional

Personal

Academic

N/A

Professional

Personal

Academic

Above for preferred email drop down

N

  • must be in email format


Contactdetails:Email


tblRegistration.RGWKEML

tblRegistration.RGPSEML

tblRegistration.ACEML

Vwperson:Emailaddress

02/04:

HCS to look into email address and decide. Might have to go with single email.


06/04:

Preferred email is derived from a query. (AL)

13

Address line 1

Address 1

N/A

N/A

N

  • Free text

  • no min/max length


Contactdetails:Address1

tblRegistration.RGADD1

Vwperson:Addressline1


14

Address line 2

Address 2

N/A

N/A

N

  • Free text

  • no min/max length


Contactdetails:Address2

tblRegistration.RGADD2

Vwperson:Addressline2


15

Address line 3

Address 3

N/A

N/A

N

  • Free text

  • no min/max length


Contactdetails:Address3

tblRegistration.RGADD3

Vwperson:Addressline3


16

Address line 4




Not required

N/A

N/A

N

  • Free text

  • no min/max length


Contactdetails:Address4


Vwperson:Addressline4


17

Postcode

Postcode

HCS receive this information from Trainee when they are starting using the Request for Information form. 

N/A

N/A

N

  • Free text

  • no min/max length


Contactdetails:Postcode

tblRegistration.RGPCODE

Vwperson:Addresspostcode


PERSONAL DETAILS: GMC/GDC Details


TIS to add a field

HCPC Registration number



It is only for HSST programme 





tblRegistration.RGHCPC


02/04:

  • TIS to add the fields

  • HCS - also have GDC number - TIS allows to add 2 numbers (HCPC and GDC). See rows 22- 25 for GDC fields


TIS to add a field

HCPC Status









Is there any start and end date?


TIS to add a field

HCPC start date









Is there any start and end date?


TIS to add a field

HCPC end date









Is there any start and end date?

18

GMC 



Not Required

N/A

N/A

Y

  • Free text

  • MANDATORY (either this, PH or GDC must be entered)

  • Must be at least 1 characterx if entered

  • additional validation: no special characters apart from ( / ), ( ' ) and (   )


Gmcdetails:Gmcnumber


Vwperson:Gmcnumber


19

GMC status

Not Required

See: TIS UI Fields - Dropdowns

N/A

N

  • Drop down


Gmcdetails:Gmcstatus


Vwperson:Gmcstatus


20

GMC start date

Not Required

N/A

N/A

N

  • Free text - or calendar picker

  • date format DD/MM/YYYY


Gmcdetails:Gmcstartdate



Vwperson:Gmcstartdate


21

GMC end date

Not Required

N/A

N/A

N

  • Free text - or calendar picker

  • date format DD/MM/YYYY


Gmcdetails:Gmcenddate


Vwperson:Gmcexpirydate


22

GDC



Should go with TIS field

N/A

N/A

Y

  • Free text

  • MANDATORY (either this, PH or GMC must be entered)

  • Must be at least 1 character if entered

  • additional validation: no special characters apart from ( / ), ( ' ) and (   )


Gdcdetails:Gdcnumber


Vwperson:Gdcnumber


23

GDC status

Should go with TIS field

See: TIS UI Fields - Dropdowns

N/A

N

  • Free text


Gdcdetails:Gdcstatus



Vwperson:Gdcstatus


24

GDC start date

Should go with TIS field

N/A

N/A

N

  • Free text - or calendar picker

  • date format DD/MM/YYYY


Gdcdetails:Gdcstartdate


Vwperson:Gdcstartdate


25

GDC end date

Should go with TIS field

N/A

N/A

N

  • Free text - or calendar picker

  • date format DD/MM/YYYY


Gdcdetails:Gdcenddate


Vwperson:Gdcexpirydate


26

PH


Public health number

Not Required

N/A

N/A


  • Free text

  • MANDATORY (either this, GMC or GDC must be entered)

  • Must be at least 1 character if entered

  • additional validation: no special characters apart from ( ' ) and    ( / )


Person:Publichealthnumber


Vwperson:Publichealthnumber


27

Not display in TIS FE

College


Not Required

In TIS ref.table

N/A

N

  • N/A






SENSITIVE DATA: Right to work - TIS/HCS (pulls from Oriel) To use Oriel Reference table for these fields

28

EEA Resident


TIS List:

YES

NO

UNKNOWN

Should go with TIS field

See: TIS UI Fields - Dropdowns

Need to see how it's display in HCS front end

N


Righttowork:Eearesident


Vwperson:Eearesident

02/04

To use Oriel Reference table for these fields

29

Permit to work


TIS List:

  • Tier 1 - points based system - no endoresment regarding 'employment as a doctor or dentist in training'

  • Tier 1 - points based system - with endorsement 'no employment as a doctor or dentist in training'

  • Tier 2 - points based system
    Highly Skilled Migrant Programme (with start and end dates of endorsement stamp in passport)

  • Tier 4 - graduate of UK medical/dental school currently in Foundation Programme

  • Tier 4 - currently a student at a UK university/medical school

  • Tier 4 - studying for a Masters/PhD

  • Tier 5 - Medical Training Initiative

  • UK ancestry

  • Refugee in the UK

  • Visitor visa/ PLAB visa/ Business Visitor visa

  • Other immigration categories i.e. overseas government employees, innovators etc.

  • Dependent - other immigration category

  • Dependent - partner holds Tier 2 visa which you are a dependent on

  • Dependent with endorsement - You are the partner/civil partner/spouse of a UK/EEA national and have an endorsement regarding 'no employment as a doctor or dentist in training'

  • Dependent without endorsement - You are the partner/civil partner/spouse of a UK/EEA national and do not have an endorsement regarding 'employment as a doctor or dentist in training'

  • No current immigration status in the UK

  • Tier 4 (Adult Student) graduate of UK medical school completed foundation

  • Tier 4 (General) student
    British National Overseas
    Discretionary Leave to Remain

  • I am a fiancé of a UK national

  • Indefinite Leave to Remain

  • My immigration status is not listed as an option
    Short-term study visa (not over 11 months)

  • Tier 1

  • Tier 2

  • Tier 4 (General)

  • Tier 5

  • Turkish Businessperson

  • Turkish Worker

  • Visitor visa / PLAB visa / Business Visitor visa

  • You are the partner/civil partner/spouse of a UK/EEA national
    Tier 3


Should go with TIS field

See: TIS UI Fields - Dropdowns

Need to see how it's display in HCS front end

N

  • Drop down


Righttowork:Permittowork


Vwperson:Permittowork

02/04

To use Oriel Reference table for these fields

30

Settled


TIS List:

YES

NO

Should go with TIS field

See: TIS UI Fields - Dropdowns

Need to see how it's display in HCS front end

N

  • Drop down


Righttowork:Settled


Vwperson:Settled

02/04

To use Oriel Reference table for these fields

31

Visa issued

Should go with TIS field

N/A

Need to see how it's display in HCS front end

N

  • Free text - or calendar picker

  • date format DD/MM/YYYY


Righttowork:Visaissued


Vwperson:Visaissued


32

Visa valid to

Should go with TIS field

N/A

Need to see how it's display in HCS front end

N

  • Free text - or calendar picker

  • date format DD/MM/YYYY


Righttowork:Visavalidto


Vwperson:Visavalidto


33

Visa details

Should go with TIS field

N/A

Need to see how it's display in HCS front end

N

  • Free text


Righttowork:Visadetails


Vwperson:Visadetails


34



Not display in TIS FE

NI number

Not Required

N/A

Need to see how it's display in HCS front end

N

  • Free text


Personaldetails:Nationalinsurancenumber


?


SENSITIVE DATA: Diversity - TIS pull from Oriel (to workout for non-English trainees)

35

Date of birth

Date of Birth

N/A

N/A

N

  • Free text - or calendar picker

  • date format DD/MM/YYYY


Personaldetails:Dateofbirth

tblRegistration.RGDOB

Vwperson:Dateofbirth


36

Age

Not required

N/A

N/A

N

  • Derived from date of birth


Not captured in BE?




37

Gender

TIS List:

Male
Female
I prefer not to specify
UNDISCLOSED

Gender

See: TIS UI Fields - Dropdowns

Male

Female

Other

Not Stated

Non-Binary

N

  • Drop down


Personaldetails:Gender

tblRegistration.RGGEN

Vwperson:Gender

02/04

To use Oriel Reference table for these fields


38

Nationality

Countries

See: TIS UI Fields - Dropdowns

See list of Countries in the HCS reference table spreadsheet

N

  • Drop down


 Personaldetails:Nationality

tblRegistration.RGNAT

Vwperson:Nationality


39

Dual nationality

Not Required

See: TIS UI Fields - Dropdowns

N/A

N

  • Drop down


Personaldetails:Dualnationality


Vwperson:Nationalitydual


40

Ethnic origin

TIS List:

Not stated
White - British
White - Irish
Any other white background
Mixed White and Black Caribbean
Mixed White and Black African
Mixed White and Asian
Asian or Asian British - Indian
Asian or Asian British - Pakistani
Asian or Asian British - Bangladeshi
Any other Asian background
Black or Black British - Caribbean
Black or Black British - African
Any other Black background
Chinese
Any other ethnic group
Any other mixed background

Ethnicity


See: TIS UI Fields - Dropdowns

White - British
White - Irish
White - Other
Mixed - White & Black Caribbean
Mixed - White & Black African
Mixed - White and Asian
Mixed - Other
Asian - Indian
Asian - Pakistani
Asian - Bangladeshi
Asian - Other
Black - Caribbean
Black - African
Black - Other
Chinese
Any Other
Not Stated

N

  • Drop down


Personaldetails:Ethnicorigin

tblRegistration.RGETH

Vwperson:Ethnicorigin

02/04

Aligning to Oriel Ref. Table


41

Marital status

Not Required

See: TIS UI Fields - Dropdowns

N/A

N

  • Drop down


Personaldetails:Maritalstatus



Vwperson:Maritalstatus


42

Sexual orientation

Not Required

See: TIS UI Fields - Dropdowns

N/A

N

  • Drop down


Personaldetails:Sexualorientation


Vwperson:Sexualorientation


43

Religious belief


TIS List:


Atheism
Buddhism
Christianity
Hinduism
I do not wish to disclose my religious belief
Islam
Jainism
Judaism
Other
Protestant Community
Roman Catholic Community
Sikhism
Neither community

Religion



See: TIS UI Fields - Dropdowns

Atheism

Baha'i
Buddhism
Candomblé
Hinduism
Islam
Jainism
Jehovah's Witness
Judaism
Mormonism
Paganism
Rastafari
Santeria
Shinto
Sikhism
Spiritualism
Taoism
Unitarianism
Zoroastrianism
Catholicism
Church of England
Presbyterian/Church of Scotland
Methodism
Lutheranism
Baptist
Church of Wales
Church of Ireland
Pentecostalism
Russian Orthodox
Greek Orthodox
Quaker
Wicca
Druidism
Agnosticism
Unstated
Unspecified/Non-demoniational Christianity
Other
Marthomite
Orthodoxy
Ethiopian Orthodox
No Religion
Adventist
Evangelical
Charismatic


N

  • Drop down


Personaldetails:Religiousbelief

tblRegistration.RGREL

Vwperson:Religiousbelief

02/04

To use Oriel Reference table for these fields

44

Disability


TIS List:

YES

NO

Disability 


See: TIS UI Fields - Dropdowns

Yes, limited a little
Yes, limited a lot
No
Unstated


N

  • Drop down


Personaldetails:Disability

tblRegistration.RGDISAB

Vwperson:Disability

02/04

To use Oriel Reference table for these fields

45

Disability details

comes from Oriel and free text

Should go with TIS field

Captured only when trainee is registering 

N/A

N/A

N

  • Free text


Personaldetails:Disabilitydetails

tblRegistration.RGDISDET

Vwperson:Disabilitydetails


SENSITIVE DATA: Manage Record Function: 

46

Roles

Should go with TIS field



See: TIS UI Fields - Dropdowns



Contact Type:

Training Coordinator
Head of Department
Other

This to also include 'Training Officer'

N

  • Drop down


Role

tblTraineeContacts.CNTYPE



47

Comments

Comments


  

N/A

N/A

N

  • Free text


Comments




48

Training Status


This can be captured on TIS placement.

Current/Inactive

Status


See: TIS UI Fields - Dropdowns

Some can be captured in Placement and Programme status? 

Active - FT
Active - PT
Maternity/Paternity
Sickness
Passed
Defer/Suspend
Resit
Left
Failed
Withdrawn
Deceased
Dismissed
Career Break

Y

  • Drop Down

  • MANDATORY

  • Default to current on create journey


NB: leave "Delete" as a status within the drop downs (as long as it is soft delete)


Status

tblRegistration.RGSTAT


02/04:

TIS: Some to go into placement type, leaving reasons etc . TIS to decide where to place each.


49

TIS: why HCS needs this?

AFC Band



Alex response: HCS Post-training Data

AFC Grade can be added to placement?

Band 1
Band 2
Band 3
Band 4
Band 5
Band 6
Band 7
Band 8a
Band 8b
Band 8c
Band 8d
Band 9




TIS to create?

tblRegistration.RGFJBAND


TIS  to decide under what heading this will go

HCS to confirm if it also comes from Oriel

02/04:

This is HCS outcome data. Post -Training - Destination data. Critical to HCS

TIS: To look at best way to do this e.g maybe leaving destination 


TIS: why HCS needs this?

First Job Type


Alex response: HCS Post- training Data

Healthcare: NHS
Healthcare: Non-NHS
Not Employed
HSST
Other/Non-Healthcare





TIS to create?

tblRegistration.RGFJTP


TIS  to decide under what heading this will go e.g Personal details/sensitive data...

HCS to confirm if it also comes from Oriel

02/04

Critical to HCS

TIS: To look at best way to do this e.g maybe leaving destination 

50

TIS: why HCS needs this?

Why do you need Salary if you've got AFC bands?

Salary


Alex response: HCS Post- training Data

< £20,000
£20,000 - £24,999
£25,000 - £29,999
£30,000 - £34,999
£35,000 - £40,000
> £40,000





TIS to create?

tblRegistration.RGFJSAL


TIS  to decide under what heading this will go e.g Personal details/sensitive data...

HCS to confirm if it also comes from Oriel

02/04

HCS: Potentially out? HCS to confirm

If not, TIS: To look at best way to do this e.g maybe leaving destination 

51

TIS: why HCS needs this?

TIS already record WTE (Whole Time Equivalent) in placement.

What do you need to report here?

Contract Type


Alex response: HCS Post -training Data

Permanent (Full Time)
Permanent (Part Time)
Fixed: 6 Months
Fixed: 1 Year
Fixed: 2 Years
Fixed: 3 Years
Fixed: 5 Years
Fixed: Other Term
Max Funding (Indicate)
Unknown




TIS to create?

tblRegistration.RGFRCNT


TIS WTE is represented with numbers e.g 0.3 - 3 months, 0.8 - 8 months, 1 - 1 year

HCS WTE ???? 


TIS  to decide under what heading this will go e.g Personal details/sensitive data/Placement/Programme membership 

HCS to confirm if it also comes from Oriel

02/04:

TIS: To look at best way to do this e.g maybe leaving destination 

52

Not display in TIS FE

Inactive from date


Not required

N/A

N/A

N

  • Free text - or calendar picker

  • date format DD/MM/YYYY


Inactivefromdate





53

Not display in TIS FE

Inactive notes


Not required

N/A

N/A

N

  • Free text


Inactivenotes




QUALIFICATIONS: Qualification -  TIS pull from Oriel (to workout for non-English trainees)

54

Qualification



Should this be Qualification Subjects for HCS? 

See: TIS UI Fields - Dropdowns

To speak to Alex on this

N

Free text


Qualification

tblPrevQual.QUSUBJ


Free text on TIS and there is reference table for HCS


55

Qualification type


TIS List:


Bachelors Degree
Bachelors Degree Hons
Basic Degree
Certification
College/Faculty
Diploma
Foundation Degree
Higher Degree
Masters Degree
Non Medical Degree
NVQ
PhD

Qualification type


See: TIS UI Fields - Dropdowns

BEng

BA
BA (Hons)
BEng (Hons)
BSc
BSc (Hons)
BSc CH
MPhys
MPhys (Hons)
MEng
MBioMed
MChem
MSc
MSci
PhD / DPhil
MPhil
MRes
PGCE
PGDip
Diploma
Other
International Equivalent
Unknown
MChem (Hons)
BMedSc
PGCert
BNurs
MBiolSci
BHCS
Foundation


N

  • Drop down


Qualificationtype

tblPrevQual.QUNAME


Align with Oriel

56

This comes from Oriel for TIS

Qualification Mark




1st
2:1
2:2
3rd
Complete
Unknown
Distinction




TIS to create?

tbPrevQual.QUMARK


Align with Oriel

57

Qualification for TIS which is free text?

Qualification Subject

Quite a large list of subjects




See long list in HCS Reference table. About 523 subjects on the list




TIS to create?

tblPrevQual.QUSUBJ


Align with Oriel

06/04

How is this diff than line 54?

58


Certification Type 



Attainment

Equivalence







02/04

No longer required


 59

Date attained

Qualification Year

N/A

N/A

N

  • Free text - or calendar picker

  • date format DD/MM/YYYY


Qualificationattaineddate




60

Not display in TIS FE

Month attained

Not Required

N/A

N/A

N

  • Free text - or taken from Date attained field

  • date format DD/MM/YYYY


Not in BE




61

Not display in TIS FE

Year attained


Not Required

N/A

N/A

N

  • Free text - or taken from Date attained field

  • date format DD/MM/YYYY


Not in BE




62

Medical school

University

See: TIS UI Fields - Dropdowns

See long list of universities in HCS reference table

N

  • Drop down


Medicalschool



To confirm from HCS what is this field called

02/04

University trainee got degree

Two different fields to be considered:

  • University for first degree

  • University where training is carried out

63

Country of qualification

Not Required

See: TIS UI Fields - Dropdowns

See long list of countries in HCS reference table

N

  • Drop down


Countryofqualification




64

TIS: why HCS needs this?

Qualification Verified By School?



Alex Response: TBC


Yes

No







02/04:

No longer required

PROGRAMME MEMBERSHIP : Programme

65

Programme name

Should go with TIS field



See: TIS UI Fields - Dropdowns

List of Programme types

Y

  • Drop down (smartsearch)

  • MANDATORY


Programmename



Might be required if specialism will be listed under a programme

02/04:

Programmes are:

STP
HSST
PTP
ASP

Apprenticeships????

66

Can add their Specialism to our programme 


Specialism 

TIS curriculum fields be use for HCS specialism? Let us test and see how it will look like? No, as curriculum will be required


See long list of specialism in HCS reference table




TIS to create?



Curriculum is also required as it will be linked to specialism both linked to a programme


02/04

add to curriculum specialty table

67

add to the list of drop down in membership type in row 74/ or be created as a filed?

TIS List:

Programmemembershiptype:

SUBSTANTIVE
LAT
FTSTA
MILITARY
VISITOR

Program Type 




STP

HSST

PTP

ASP

Apprenticeships????




TIS to create?



  • NHS Scientist Training Programme (STP)

  • NHS Higher Specialist Scientist Training (HSST)

  • NHS Practitioner Training Programme (PTP)

  • Apprenticeships

  • Accredited Scientific Practice (ASP)

  • Is this required by -  HCS as Programme membership filed is covered in Row 74?

  • Should these Programme Type on HCS be covered in programme names on TIS ?

02/04:

  • HCS - To have more programmes 

  • TIS: To check if to add to programme Name

  • Need to decide what goes into this field if required.



Professional Leads






TIS to create?




68

Can go under academic curricula

ASP Type 


Alex Response: dependent on 67 being chosen as "ASP"

Upper GI Physiology (STP)

Lower GI Physiology

Upper & Lower GI Physiology

Lower GI Physiology (no rotation)

Upper GI Phyiology (UGI Only)




TIS to create?



Do you have other types for other programmes that TIS need to capture?

02/04

  • Modules associated with ASP

  • Add to curriculum specialty on TIS

69

Need to know how to display this

Might be added to programme type

Entry Type 


Direct Entry

In-Service




TIS to create?



02/04

TIS: add to programme type. TIS to look at

  • about funding 

70

Programme number.

TIS example: EOE922

HCS might need to come up with the unique code for their programmes 


See: TIS UI Fields - Dropdowns

Alex Response: What is a programme number? Same as Field 67?

Programmes are STP, ASP, PTP, PGDip, HSST

Ade: Is there any sub-programme associated to each programme?

N/A

Y

  • Auto populated when Programme Name is selected


Programmenumber.



What are the programmes and sub-programmes HCS has got so that TIS can help to come up with Programme Number for them?

02/04

  • HCS is a national school - TIS might have to come up with unique id for each programme.

71

Owner


This is programme owner  on TIS 

Should go with TIS field

See: TIS UI Fields - Dropdowns

Should be pre-populated with HCS????

Y

  • Auto populated when Programme Name is selected


Owner



For TIS - the HEE local offices owns the programmes

02/04

Pre-populated with NSHCS

72

Programme start date

 Should go with TIS field




N/A

N/A

Y

  • Free text - or calendar picker

  • date format DD/MM/YYYY

  • MANDATORY


Programmestartdate



HCS  need to have both curriculum and programme

73

Programme end date

 Should go with TIS field





N/A

N/A

Y

  • Auto populated when adding a trainee's curriculum (Programme end date is the programme start date plus the length of the curriculum followed plus any period of grace applicable)

  • Editable

  • MANDATORY


Programmeenddate



HCS  need to have both curriculum and programme

74

Programme membership type

Same as row 67?


TIS List:

  • FTSTA

  • LAT

  • Military

  • Substantive

  • Visitor


Should go with TIS field

See: TIS UI Fields - Dropdowns

Alex Response:  I don't think this is necessary

Ade: If not required, we might have to look at the impact on other fields from our end.

Pre- populated as 'Substantive'

Y

  • Drop down

  • MANDATORY


Programmemembershiptype



Is this required for HCS? 


02/04 

Required for HCS


75

Rotation name

Not Required 


See: TIS UI Fields - Dropdowns &

Programmes - Rotations - Solution Design, Field Validation & Scenarios

Alex Response: We don't do rotations like medical

N/A


It is managed in the work place 

N

  • Drop down


Rotation




76

Leaving reason


Leaving Reason on TIS should do the job for HCS rather than destination.


Leaving Reason:

TIS List:


SUBSTANTIVE
Completed training
Removed from training programme
Inter deanery transfer
Left without CCT – employment not known

Leaving Destination or Leaving Reason?


This is after training finish programme.




See: TIS UI Fields - Dropdowns

Alex Response: It is joined up with 49-51

When trainee finishes programme

Healthcare: NHS

Healthcare: Non-NHS

Not Employed

HSST

Other/Non-Healthcare


N

  • Drop down


Leavingdestination



Leave in-between programme - Falls under absence issue field in HCS system ( need a place to capture this also)?

Should leave in-between programme be added to the list  or a separate field be created?

** is leave between programme not already capture in 'Status' in row 77? **


02/04

TIS/HCS still need to look at how to manage this.

77

Should be part of TIS placement/Assessment 

Status



OLAT Status

Current

Passed

Incomplete (Extension)

Incomplete (Fail)

Leaver

Suspended




TIS to create?



Is OLAT status required? Is part of completion requirement which needs to be reported


09/04

OLAT Status - legacy data to be decided by HCS where they go.

 TS: Can help to add the OLAT into NDW.


Training pathway


This must be related to the curriculum/Programme


TIS List:

CCT

CESR

N/A

HSST Pathway



LS1FRCPath

LS2FRCPath & PGDip

LS3FRCPath & DClinSci

PS1DClinSci

PS2DClinSci & CEng

PS3PGDip

PS4PGDip & CEng




?




09/04

These are different programme pathways which are the requirement to meet in HSST.

TIS: Specialty/sub-specialty…?

78

Training number


Not required

N/A

Alex Response: Dependent on 67 being chosen as "HSST"

Ade: Don't think it is required since it might be covered in Programm number- 70


  • Autogenerated

  • Editable

  • Readonly textbox (allowing special characters ( / ) in the autogeneration


Trainingnumber



09/04


PROGRAMME MEMBERSHIP -  Curriculum -  (HCS  are stored on a separate website called Curriculum library - HCS want to keep this)

79

Curriculum

HCS needs to keep curriculum 


Alex: There are codes in HCS of how they log their curriculum. Unique identifier. Alex to supply the code if there is need for it

See: TIS UI Fields - Dropdowns


Y

  • Drop down

  • Taken from the Curriculum/Curricula attached to the Programme the trainee is following

  • MANDATORY 


?

Name????



09/04

80

Why do HCS need this?

HSST Cohort


Alex Response: To determine timing of completion and assessments

  • Cohort 1

  • Cohort 2

  • Cohort 3

  • Cohort 4

  • Cohort 5

  • Cohort 6




TIS to create?




09/04

Trainee goes into cohort that meets their completion dates. TIS uses trainee completion date.

81

Curriculum start date

Required for HCS



N/A

Alex Response: Not needed as start dates will always be programme start date. Not sure if these are needed as curriculum does not change during training

Ade: we'll look at the impact from our end

N/A

Y

  • Default to the Programme start date but allow for editing via a calendar picker or manual update


Curriculumstartdate




82

Curriculum end date

Required for HCS




N/A

Alex Response: Not sure if these are needed as curriculum does not change during training

Ade: we'll look at the impact from our end

N/A

Y

  • Auto populated after the Curriculum start date has been entered - will be Curriculum start date plus the duration of the curriculum

  • Editable

  • Date format DD/MM/YYYY


Curriculumenddate




TIS - To look into POG on how it will impact

83

Not display in TIS FE

Curriculum sub-type


 Go with TIS field

See: TIS UI Fields - Dropdowns

Alex Response: This is useful for some of our specialities where they branch off - can provide a list at later date

N

N/A






09/04

HCS Curriculum sub-type

84

Not display in TIS FE

Curriculum specialty


Can specialism comes here?

See: TIS UI Fields - Dropdowns

Alex Response: Not sure if these are needed as curriculum does not change during training

Ade: we'll look at the impact from our end

N/A

N

N/A





09/04

HCS specialism comes in here

PLACEMENTS: Post 

85

National post number

HCS need post number - they need to come up with algorithm. TIS to share their Algorithm

N/A (Refer to Post list)

Alex Response: May take post number from ORIEL - not sure yet if this is necessary


TIS: NPN derived from the deanery, Site, Specialty and Grade tables e.g. NTH/RTD01/080/STR/005

N/A

Y

  • Drop down or smart search

  • limit to Posts within the same Programme as Trainee


Nationalpostnumber




09/04

HCS Posts - will be assigned npn

86

Why do HCS need this?

Because placement history will be available in TIS

Previous Post




Healthcare: NHS
Healthcare: Non-NHS
Undergradute
PTP
STP
Other

If other - Another field create?




TIS to create?




09/04

This explains what trainee was doing before coming on the programme.

TIS: this may go into NDW but not FE

87

Specialty

Not Required

See: TIS UI Fields - Dropdowns

Alex Response: Not needed

Check list of specialism from HCS reference table

Y

  • Drop down


?

Name???



09/04

88

Other specialties

Not required

See: TIS UI Fields - Dropdowns

Alex Response: Not needed

N/A

N

  • Drop down


?





Sub specialty

Not Required






?




89

Site


Hospital/Trainee Sites



.

See: TIS UI Fields - Dropdowns

See list in  HCS Ref. for Hospital

exact site trainee work at

Need a list to use from the reference table (HEI, Trusts, university or Hospital?)

Y

  • Drop down (taken from 'site' in the post record)

  • editable


?

Sitename



Hospital/Trainee Sites?

09/04

List from ODS and private providers for HCS

Employers - Hospital

Trainee sites- training site

90

Other sites

?






?




91

TIS to explain how the post funding works and how HCS will set this up.


TIS post funding 

Trusts 




Is the employer

Need a list to use from the reference table (HEI, Trusts, university or Hospital?)


TIS need to cover non-nhs/ODS list employer. Hcs to provide TIS the list of this


TIS to capture employer and the exact site trainee work at. They are separate fields




?

Trustname???




92

Why do HCS need this? TIS Already got UK universities

TIS - All TIS academic training goes through HEI 

HEI 


Aston University
King's College London
MAHSE Manchester Metropolitan University
MAHSE University of Manchester
MAHSE University of Salford
Manchester Metropolitan University
Newcastle University
Queen Marys University London
Swansea University
University of Birmingham
University of Liverpool
University of Manchester
University of Nottingham
University of Nottingham
Other




TIS to create?




09/04

Certain programme associated to certain universities.

TIS: Future work on academic curricular

93

Local post number

Not required

N/A

N/A

N

  • Read only


Localpostnumber




94

Grade


Not Required??

We can add the band grade here ?

See: TIS UI Fields - Dropdowns

Alex Resonse: All trainees are on the same band.
Ade: Can we pre-populate if we know the grade?

Y

  • Drop down (taken from 'other grades' in the post record)

  • Autogenerated from Post record

  • Editable from full grade list


?



09/04

This is collected at the end of programme for HCS. - Progression within curriculum

95

Owner

LETB 


Alex response: Need a freetext addition in case 'Split Funding, 'Private funding' or 'Employer-funded' are selected


Pre-populated with NSHCS


LETB:

HEE East Midlands
HEE East of England
HEE Yorkshire and the Humber
HEE Wessex
HEE Thames Valley
HEE North West London
HEE South London
HEE North-Central and East London
HEE Kent, Surrey and Sussex
HEE North East
HEE North West
HEE West Midlands
HEE South West
NHS Wales
NHS Scotland
NHS Northern Ireland
London (Unspecified)
NHS Non-HEE (England Only)
Private Funding
Employer-Funded
Split Funding
Genomics Education
HEE Trent Valley & South West


N

  • read only

  • derived from Post


Owner



09/04

TIS- Local Office

HCS - Funding provider. this might not be region based.


Training description

?






Trainingdescription




PLACEMENT: Placement, Supervisor and Approval

96

Placement type


TIS list:


OOPC
OOPE
OOPR
OOPT
In Post
In Post - Acting up
In Post - Extension
Long-term sick
Parental Leave
Phased Return
Suspended
OOPP

Placement type


See: TIS UI Fields - Dropdowns

Alex Response: What is a placement type?

Ade: Shows the current situation of trainee; In post, In Post- Acting Up, In post - Extension, Long- term sick,OOPC, OOPE….

Check Status

Y

  • Drop down


Placementtype



09/04

HCS - record programme

maternity might be cover here

97

Date from

Should go with TIS field

N/A

N/A

Y

  • Free text - or calendar picker

  • date format DD/MM/YYYY


Datefrom




98

Date to

Should go with TIS field

N/A

N/A

Y

  • Free text - or calendar picker

  • date format DD/MM/YYYY


Dateto




99

Comment

Not required

N/A

Alex Response: Not Required

N/A


  • Free text


?




100

Whole time equivalent


To be captured especially for HSST

N/A

N/A

Y

  • Numerical

  • equal to, or less than 1


Placementwholetimeequivalent




101

Status


TIS list:

CURRENT

PAST

FUTURE

Should go with TIS field


TIS UI Fields - Dropdowns

Alex Response: Same as Field 48?

Ade: This status is about Placement status; Past, Current and Future in TIS
Yes, 48 can be captured in Placement status.


N

  • autodetermined based on dates

  • read only


Status




102

Educational Supervisor


Covered under Placement supervisor in TIS

N/A

N/A

N

  • drop down


?




103

Clinical Supervisor


Covered under Placement supervisor in TIS

N/A

N/A

N

  • drop down


?





Approval

TIS List:

APPROVED

DRAFT


Is this required?






?



Placement approval


ASSESSMENT : Event, Pre-assessment details and Post -Assessment details


Trainee First Name

Should go with TIS field


Assessment Event




Firstname





Trainee Surname

Should go with TIS field


Assessment Event




Lastname





Type


TIS List:

ACADEMIC
ARCP
FRCP
FRCP_STAGE_2
IRCP
RITA


Should go with TIS field


Assessment Event




Type




HCS assessment type to be added ?


Review Date

Should go with TIS field


Assessment Event




Reviewdate





Programme Number

Should go with TIS field


Assessment Event




Programmenumber





Programme name

Should go with TIS field


Assessment Event




Programmename

















Curriculum name

Should go with TIS field


Pre-Assessment Detail




Curriculumname





Curriculum specialty

Should go with TIS field


Pre-Assessment Detail




Curriculumspecialty





Curriculum sub-type

Should go with TIS field


Pre-Assessment Detail




Curriculumsubtype





WTE months OOPR/T during period

(out of programme research or training)

Should go with TIS field


Pre-Assessment Detail




Monthswtedurinperiod





PYA

(penultimate year assessment)

TIS list:

YES

NO

Should go with TIS field


Pre-Assessment Detail




Pya





Days out of training

Should go with TIS field


Pre-Assessment Detail




Daysoutoftraining





Curriculum start date

Should go with TIS field


Pre-Assessment Detail




Curriculumstartdate





Curriculum end date

Should go with TIS field


Pre-Assessment Detail




Curriculumenddate





Membership type

Should go with TIS field


Pre-Assessment Detail

Pre-populated as Substansive




Membershiptype





Period covered from

Should go with TIS field


Pre-Assessment Detail




Periodcoveredfrom





Period covered to

Should go with TIS field


Pre-Assessment Detail




Periodcoveredto





Months OOPR/OOPT counted towards training

Should go with TIS field


Pre-Assessment Detail




Monthscountedtotraining





Grade at time

Should go with TIS field


Pre-Assessment Detail




Gradename



Not sure if Gradename is the BE for TIS














Outcome


TIS List:

Not ASSESSED

1
2
3
4
5
6
6R
7
8
9


Review Outcome

N/A

Post- Assessment- Outcome

See different outcomes in Reference table for STP and HSST

N

Read only - derived from assessment


Outcome



09/04

HCS - don’t use code



Why do you need this?

MSc Outcome 


Post- Assessment- Outcome

Pass

Merit

Distinction

Fail

Alex Response: We manage the training programme, of which MSc is part.




?



Outcome


Why do you need this?

OSFA Result  - Must have


Post- Assessment- Outcome




?



Outcome


Why do you need this?

OSFA Type - Must have


Post- Assessment- Outcome

Full

Mock

Resit

Alex Response: This is the trainees' final assessments. Absolutely must have.




?




Outcome


Why do you need this?

OSFA Result  - Must have


Post- Assessment- Outcome

Pass

Fail

Alex Response: This is the trainees' final assessments. Absolutely must have.


Read only - derived from assessment


?





Under Appeal

TIS List:

YES

NO

Should go with TIS field


Post- Assessment- Outcome


Read only - derived from assessment


Underappeal

















Reason

Should go with TIS field


Post- Assessment- Reason




Reason





Other

Should go with TIS field


Post- Assessment- Reason




Other

















External trainer

TIS List:

YES

NO

Should go with TIS field

N/A

Post-assessment - Details

N/A

Alex Response: What is this?

Ade: External trainer is a trainer who has not been supervising the trainee as part of their training.It is a YES or NO dropdown in TIS

N

Read only - derived from assessment


Externaltrainer





Next review date

Should go with TIS field


Post-assessment - Details





Nextreviewdate





Completion of training date (prior to review)

Should go with TIS field


Post-assessment - Details




Trainingcompletiondate





Grade at next rotation

Should go with TIS field


Post-assessment - Details




Nextrotationgradename





Comments

Should go with TIS field


Post-assessment - Details




Comments

















Academic curriculum assessed

Should go with TIS field


Post-assessment - Academic Progression





Academiccurriculumassessed





Academic outcome


TIS list:

Continue on academic component

Do not Continue on academic component

Successfully  completed academic component

Should go with TIS field


Post-assessment - Academic Progression





Academicoutcome

















Detailed reason

Should go with TIS field


Post-assessment - Supplementary Details




Setailedreasons





Competences which need to be developed by next ARCP

Should go with TIS field


Post-assessment - Supplementary Details




Competencestobedeveloped





Recommended additional training time (if required)

Should go with TIS field


Post-assessment - Supplementary Details




Recommendedaddtnltrainingtime





Mitigating circumstances

Should go with TIS field


Post-assessment - Supplementary Details




Mitigatingcircumstances





Other recommended actions

Should go with TIS field


Post-assessment - Supplementary Details




Otherrecommendedactions





Additional comments from the panel

Should go with TIS field


Post-assessment - Supplementary Details




Addcommentsfrompanel




Documents: TIS/HCS to think of bulk upload document from SharePoint


Add documents

Should go with TIS field











Filter by tag

Should go with TIS field











Search documents

Should go with TIS field










Link to Trainee e-portfolio's document on TIS- HCS to provide codes.

























 








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