| Feature | Element | Interaction | Comments | Actions |
|---|
Personal details
| Personal information | Edit | - *Concern: We need to investigate how this will work with ESR
| Investigate how this might work |
| Contact details | Edit | - *Concern: We need to investigate how this will work with ESR
| Investigate how this might work |
| GDC/GMC | Read-only | - They will not need to edit this but good that users can review
| Prototype |
| Programme membership | Programme (1,2,3) | Read-only | - Add TPDs and to be linked to programmes/rotations for info and approval.
- The Admins said that it needs to be read-only as they do this already on e-portfolios for posts and too important for rotations
- A comment made about the value of this as they also have with Synapse
| Investigate how this might work |
| Curriculum | Read-only | - We need to check with users is this of value?
| Investigate value |
Placements
| Future | Read-only | - How far into the future should we allow the users to view placements? (1 yr - 3 yrs/depends on the programme)
- Add Educational Supervisor with Email and Trust for Approvals
- *Concern: Queries can be raised in PSP (We need to investigate the PSP and how this will affect the Application).
- Trainers: Would need to see an overview of all their Trainees placements within the application
- Can this link to the Trust website?
| Investigate how this might work
|
| Current | Read-only |
| Past | Read-only |
| Assessments | Review assessments | Read-only | - *Concern: An API with e-portfolios in both directions
- An overview of their assessments. Need to investigate how much detail the Trainees would like to see
- Validation within the system. They currently have to design their own to create the reporting
| Investigate how this might work |
| Log-book | Input/Edit | - The Trainees have e-portfolio for this. However, we need to investigate if they do in fact use this, as we have had a number of Trainees ask about having this feature in the 'application' so possible that the e-portfolio Log-book is not very usable and causing issues.
| Investigate how this might work |
Forms
| Form-R | Review/Input/Sign | - Historical archiving of forms
- Document manager for forms so Trainees and Admin can access any forms they need to (completed forms/partially completed forms)
- TIS to automatically update CCT date regarding OOP and LTFT forms
- LTFT Forms: Will they automatically update programmes?
- Notifications for Trainees and Admins on the status of forms. Example: When a form has been sent to the Trainee they receive a notification to tell them when this needs to be completed by. Once completed and sent for approval the Admin should receive a notification.
- *Concern: PSP How this affects some of these forms and how the Trainees currently use PSP to access the forms?
- Trainers: Does a Trainee record become a Trainer record or does the Trainer start with a new record?
- Exporting forms: When made inactive at the end of a programme can we export the following into a PDF and send to the trainee for their own archive: (The Admin's say they often get Trainees asking for these forms/records long after they have completed the programmes which are a frustration as the Admins have to find the old forms and records manually).
- Training records (Posts)
- Forms approved
| Investigate all forms individually as to what areas need to have input from the User, what will be auto-generated and how the forms need to be approved/accepted once completed.
|
LTFT (Less than full time) | Review/Input/Sign |
| OOP (Out of programme) | Review/Input/Sign |
| Relocation expenses | Review/Input/Sign |
| POG (Period of grace) | Review/Input/Sign |
| COC (Change of circumstance) | Review/Input/Sign |
| IDT (Inter deanery transfer) | Review/Input/Sign |
Notifications
| Assessment reviews | Read-only | - This would inform the trainee they had an Assessment to review
| Investigate value |
| RTDs (Resend training dates) | Link | - Linking from dates to the event?
| Investigate value |
| Placement notification | Read-only | - 12-week COP (Code of practice)
| Investigate value |
| Save the date | Link | - Linkins to Calendar or maybe just read-only
| Investigate value |
| Final ARCP and CCT reminder to organise | Read-only | - This would help the Trainee to organise their ARCP & CCT with Admins
| Investigate value |
Calendar
| ARCP Dates/conflicts | Input/edit | - This would help trainees to organise with admins
| Investigate value |
| Save the date | Input/edit | - This could be used for a number of things linked through the notifications
| Investigate value |
| Placements | Read-only | - Current and Future placements could be added to the Calendar to help with managing tasks/time/planning
| Investigate value |
| Log in/Log out | Cookies & Policy | ReviewSign | - We need to have this in place for the application. Design work completed for this already just need to have the final copy for T&Cs
| Review |
| On/Off-boarding | Accessing data once left | Download/export | - How will the Trainees access the Assessments/Forms and any other data once they leave the programme? We need to establish with Trainees what information they need, why they need it, and how long they need access to this information. Archiving
| Investigate how this might work |
| Support | Chatbot | Tech | - This will require some investigation into tech and cost
| Cost, investigate for value for the user |
| Return to work | Admin help | - Support for trainees who are returning to work after time off for stress/bereavement, children?
| This may be a process we implement where users can submit a request to talk about problems? |
| Other ideas | Training days | Read-only/link | - A list of training days that the Trainee may wish to attend with a link to that specific website/trust page
| Needs a conversation with BM's/Stakeholders |
| FAQS | Read-only | - A FAQS page on information that the trainees need through-out their training
| Needs a conversation with BM's/Stakeholders |
| Output CCT Calculator as a form | Input/edit | - We would need to investigate this idea further and establish the value for trainees
| Needs a conversation with BM's/Stakeholders |
| Link all to PSP | 2 in 1 | - Make sure that any changes in TIS/Trainee app also links back to PSP so no duplicates/repeat of the process
| Needs a conversation with BM's/Stakeholders |
| What does success look like and how do we measure this? | - Launching the app
- An application that Trainees accept
- Able to access information and aware of the stage in the process
- An app that has a genuine purpose where the trainees can access important information
- Simplicity and reduce manual data entry
- Reduce the duplication of info
- Clear accessible info resulting in fewer phone calls and queries
| - The app launches on time (MVP)
- Survey the trainees to find out if they accept the app
- Reduction in queries trainee has ownership
- The trainees can use the app and consider it useful
- Less frustration for everyone
- Positive trainee feedback
- Reduce simple trainee queries to HEE
|