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This table specifically specifies the fields relevant to Form R, Part A only

As Is Form

Semi-automated form used by HEEOE:

Alistair Pringle (Unlicensed)/ James Harris:

View file

name	Form_R_Part_A.pdf
height	150

User Journey

Trainee UI - Form R Part A.png

Assumptions

All fields are mandatory
Prompts should be displayed to the Trainee advising them of how to update particular fields as needed
Appropriate field assistance should be displayed
Photograph from the original form is not needed

...

Order	Field name	DR field	Reference Table	Example valueOther fields available in DR	Type (free text, drop down, check box) & Interaction (autopopulate etc)	Mandatory (Y/N)	Validation / Error Messaging	Filter (Y/N)	Search (Y/N)	Sort (Y/N)	List (S) / Detail (D)
Form R - Part A
Section 1: DOCTOR'S DETAILS
1	Forename	Forenames	DRN	vwPersonJayanta	Pre-populate Read-only with Forename can be overwritten on the Form; no propagation to other parties on submission for MVP	Y	Cannot be left empty
2	GMC-Registered Surname	LegalSurname	N	Saha	Pre-populate with Legal Surname can be overwritten on the Form; no propagation to other parties on submission for MVP	Y	Cannot be left empty	Should be GMC registered surname as per guidance at top of the form	DR	vwPerson	Pre-populate Read-only
3	GMC Number	GMCNumber	NDR	1234567 vwPerson UNKNOWN	Pre-populate Read-only can be overwritten on the Form; no propagation to other parties on submission for MVP	Y	No validation with GMC for MVP.	There will be trainees with UNKNOWN / N/A pre-populated, but may have a GMC to enter at time of Form R.
4	Deanery / HEE Local Office	LocalOfficeName	DR	vwPersonY - Local Office	Health Education England Wessex	Pre-populate Read-only with Person Owner Can be overwritten on the Form; no propagation to other parties on submission for MVP Overwritten with Local Office Reference table CURRENT values only	Y		Alistair Pringle (Unlicensed) and Ashley Ransoo Shall we populate this field form PersonOwner table? - Yes but can be overwritten.
5	Date of birth	DateOfBirth	DR	vwPersonN	20/03/2020	Pre-populate Read-only Can be overwritten on the Form; no propagation to other parties on submission for MVP	Y	DD/MM/YYYY format
6	Gender	GenderDR	Y - Gender	vwPerson Male	Pre-populate Read-only Can be overwritten on the Form; no propagation to other parties on submission for MVP Overwritten with Gender Reference table CURRENT values only	Y	Overwritten with Gender Reference table CURRENT values only	Alistair Pringle (Unlicensed), James Harris option of 'I prefer not to specify' is available, so made mandatory on form.
7	Immigration Status	EEA Resident Permit to Work Settled	TBC	Resident/Settled/Work Permit Required	Pre-populate Read-only with??? Can be overwritten with???			In the form R it asks for the trainee's immigration status which can be 3 options listed. In Intrepid TIS there is currently 3 fields that this information resides in which are all drop downs. James Harris, Alistair Pringle (Unlicensed) Permit to work list seems to be broken on TIS - not pulling the Reference 'Permit to work Current values' at the moment. EOE form R a seems to have a combined selectable list with ability to enter freetext. Should we make the 3 fields available separately rather than 1?
8	Primary Qualification	Qualification	DR	vwPerson	Pre-populate Read-Y - Qualification Reference		Pre-populate with the most recent one based on 'Date attained' where there are multiples. Can be overwritten on the Form; no propagation to other parties on submission for MVP Overwritten with Qualification Reference table CURRENT values only		Overwritten with Qualification Reference table CURRENT values only	If there are multiple qualifications, which one to display? How to extract the Primary Qualification? Alistair Pringle (Unlicensed) and Ashley Ransoo How do we determine the primary qulification, e.g. if is there a list?24/03: Populate with the most recent one based on Date attained where there are multiples.
9	Date Awarded	Date Attained	DR	vwPerson			Pre- populate Read-only If there are multiple qualifications, which one to display? How to extract the Primary Qualification? populate with the most recent one based on 'Date attained' where there are multiples. Can be overwritten on the Form; no propagation to other parties on submission for MVP		Valid date only In preferred best UX format for Trainee UI
10	Medical School Awarding Primary Qualification (name and country)	Medical School	DR	vwPerson			Pre- populate Read-only If there are multiple qualifications, which one to display? How to extract the Primary Qualification? populate with the most recent one based on 'Date attained' where there are multiples. Can be overwritten on the Form; no propagation to other parties on submission for MVP Overwritten with Medical School Reference table CURRENT values only	Y	Overwritten with Medical School Reference table CURRENT values only
11	Home address	AddressLine1 AddressLine2 AddressLine3 AddressLine4 AddressPostCode vwPerson			Pre-populate Read-only Can be overwritten on the Form; no propagation to other parties on submission for MVP Exclude Line 4 in the new Address to overwrite with	Y	Where new address is provided to overwrite with, allow only for 3 lines and post code	Line 4 is a left over from Intrepid, if made editable, then the user should be allowed to update the whole address as an object and without a Line 4.
12	Contact Telephone	TelephoneNumbervwPerson			Pre-populate Read-only Can be overwritten on the Form; no propagation to other parties on submission for MVP	Y	Similar validations to TIS Admin to be applied for the form form validations for telephone
13	Contact Mobile	MobileNumber	vwPerson			Pre-populate Read-only Can be overwritten on the Form; no propagation to other parties on submission for MVP	Y	Similar validations to TIS Admin to be applied for the form form validations for telephone
14	Email Address	EmailAddressvwPerson			Pre-populate Read-only Can be overwritten on the Form; no propagation to other parties on submission for MVP should we display the one we are eventually going to create their account with, whatever that will be?			This allows for multiple at the moment on TIS Admin, again a left over of the merged and migrated emails from Intrepid. Consideration on which one to display and what to allow in an edit scenario. Alistair Pringle (Unlicensed) James Harris Which email address do we display to the trainee where there are many concatenated? Or should we display the one we are eventually going to create their account with, whatever that will be?
Section 2: DECLARATIONS
15A	I confirm I have been appointed to a programme leading to award of CCT	N/A		N/A	Selection Choose one between 15A - 15F
15B	I confirm that I will be seeking specialist registration by application for a CESR	N/A		N/A	Selection Choose one between 15A - 15F
15C	I confirm that I will be seeking specialist registration by application for a CESR CP	N/A		N/A	Selection Choose one between 15A - 15F
15D	I confirm that I will be seeking specialist registration by application for a CEGPR	N/A		N/A	Selection Choose one between 15A - 15F
15E	I confirm that I will be seeking specialist registration by application for a CEGPR CP	N/A		N/A	Selection Choose one between 15A - 15F
15F	I confirm that I am a core trainee, not yet eligible for CCT	N/A		N/A	Selection Choose one between 15A - 15F
16	Programme Specialty	Curriculum specialty/Programme name	vwProgrammemembership	Pre-populate Read-only			Image Added	James Harris/ Alistair Pringle (Unlicensed): Pre-populate with the most recent Curriculum specialty attached to the Most recent Programme membership based on Future 'Programme start date' ? Can be overwritten on the Form; no propagation to other parties on submission for MVP Overwritten with only CURRENT value from Specialty list? Or Curriculum name from Curriculum table?			There is no Programme specialty field so we could either use 'Programme name' or the main 'Curriculum Specialty' If there are multiple current programme membership, how do we decide which one to choose? Alistair Pringle (Unlicensed) and Ashley Ransoo James Harris/ Alistair Pringle (Unlicensed): Pre-populate with the most recent Curriculum specialty attached to the Most recent Programme membership based on Future 'Programme start date' ?
17	Specialty 1 for Award of CCT	Curriculum end date of main curriculumvwcurriculummembership			Pre- populate if populate if 15A is selected ?c Read-only Pre-populate with the most recent Curriculum specialty attached to the Most recent Programme membership based on Future 'Programme start date' ? Can be overwritten on the Form; no propagation to other parties on submission for MVP Overwritten with only CURRENT value from Specialty list? Or Curriculum name from Curriculum table?			James Harris/ Alistair Pringle (Unlicensed): Given the above field 'Progamme specialty' will be populated with most recent start date (possibly?) at time of filling form, should we be having additionally specialty 1 field also as a a duplicate field?
18	Specialty 2 for Award of CCT	Curriculum end date of secondary curriculumvwcurriculummembership			Pre- populate if populate if 15A is selected ? Read-only Pre-populate with the next most recent Curriculum specialty attached to the Most recent Programme membership based on Future 'Programme start date' ? Can be overwritten on the Form; no propagation to other parties on submission for MVP Overwritten with only CURRENT value from Specialty list? Or Curriculum name from Curriculum table?			Alistair Pringle (Unlicensed)/ James Harris
19	Royal College / Faculty Assessing Training for the Award of CCT	vwCollege	College	Pre-populate Read-only	From where this college data come? Ashley Ransoo and Alistair Pringle (Unlicensed)		Y - College Reference table	Joint Royal College of Physicians Training Board	Cannot pre-populate as we do not maintain this field in TIS admins UI Editable dropdown populated with CURRENT values from College Reference table
20	Anticipated Completion Date of Current Programme (if known)	vwAssessment	ProgrammeEndDateWithPOG	Pre-populate Calculation Read-only	ATM we don't have assessment in our Trainne Details. How do we pre-populate it? Ashley Ransoo and Alistair Pringle (Unlicensed)	SECTION 3: PROGRAMME						Image Added	James Harris/ Alistair Pringle (Unlicensed) Pre-popuate with the Programme end date for the Curriculum displayed in #16, i.e. attached to the Programme Membership. (see screenshot) Can be overwritten on the Form; no propagation to other parties on submission for MVP	Date format with the best UX format. Valid dates only
SECTION 3: PROGRAMME - Alistair Pringle (Unlicensed) James Harris - Do we need this section, does not seem to be on the Form R Part a?
21	Training grade	vwPlacement		GradeName	Pre-populate Read-only		Only applicable if completed post training start date
22	Date Started	vwPlacement		StartDate	Pre-populate Read-only		Only applicable if completed post training start date
23	Post Type / Appointment	Programme Membership type		vwProgrammemembership	Pre-populate Read-only Smart Search; FTSTA / LAT / MILITARY / SUBSTANTIVE (default) / VISITOR
24	Full Time / % of Full Time Training	vwPlacement		WholeTimeEquivalent	Pre-populate Read-only
Section 4: SIGNATURE
25	Trainee Signature	N/A		N/A	Populate with Trainee name on submission
26	Date	N/A		N/A	Pre-populate Today's Date On submission			Alistair Pringle (Unlicensed) and Ashley Ransoo Which date to be recorded? Do we need to override the submission date or go for new field called modified date? 23/03: Yes
Section 5: HEE ONLY - 24/03: Not to Display on the Form on Trainee UI but available to Admins.
27	National Training Number / Deanery Reference Number	N/A		N/A	Hidden from trainee until post submission NTN viewable once created No view/editing for Trainee unless submitted (in Historical view) Free Text for Admin Joanne Watson (Unlicensed), Alistair Pringle (Unlicensed) - further discussion needed; at what point is the NTN created? What is the trigger? (cc Ashley Ransoo)
28	GMC Programme Approval Number	N/A		N/A	No editing for Trainee No view/editing for Trainee unless submitted Free text for Admin "

Version	Old Version 19	New Version 20
Changes made by	Jayanta Saha	Ashley Ransoo
Saved on	20 Mar 2020	24 Mar 2020

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