1

Other User

if an incorrect format is flagged which has to be corrected before the form can be submitted (e.g. on mobile number) can the correct format be shown

UX

• Hint text / example acceptable format for

  • Contact Telephone (landline)

  • Contact Telephone (Mobile)

Ticket:

2

Other User

I can't see how you make edits eg to address/contact details?

It would be good to have a grade under 'current placement'. It would be good to be able to quickly see an overview of previous posts also (length, grade, FT/LTFT).

• Another thing that would be useful would be projected CCT date.

• Where would LTFT status appear?

UX/UI

• Display of Current/Future/Past placements

• Display of Whole Time Equivalence

Ticket:

https://hee-tis.atlassian.net/browse/TISNEW-5572

3

Other User

• I was wondering if it could have 'Current placement', 'Next placement' and then previous placement's underneath on placement section.

• Also whether there could be a contact for each placement? As for example if we want to request annual leave prior to us starting in our next placement, it would be helpful to know who to contact under our 'next placement'.

For forms you fill in, I think it's more relevant for 'out of programme' applications etc, but could it have an application status? As you mentioned it is read then approved by someone, perhaps it would be reassuring to have 'recieved', 'in process', 'accepted' for example, and this is just a button the person on the other side will press as a quick response.

• It works well!

UR

Contact for placement not recorded on TIS. (PAG)

OOP application process and approval steps. (PAG)

4

Trainee - Keisha

I think the site is very user Friendly and easy to use

Form R: The Form R sections that pre-populate are brilliant! I have just recently submitted my form R for ARCP and it is a long ardous process doing it n adobe. It was much simpler to complte on the site

Profile: The section under personal details on the rotations is very helpful as well.

Overall I think it’s a very good site and will be very beneficial to trainees(especially once you’ve left foundation training as it all gets a bit more complicated

PR

5

Trainee - Carla

The only feedback I can think of would be to continue having the Hotjar popup even after this trial as often with these things it's hard to find someone to contact if there are questions/problems.

I think it's great so far!

PR

6

Other User

Should be easy to edit your profile yourself with new contact details. This should be integrated and signposted with the HEE main trainee website

Previous placements for the sake of form R and CV would be useful. Being able to hide placements yourself might be good

It will be great to generate form R from these details into a PDF to upload to portfolios or keep for our own records and also be able to overwrite data as needed

Even if LTFT or mat leave you still need to keep track of time out of program and whole time equivalent percentage so it's good to have that information easily available. I am LTFT and it would be good to link whole time equivalence or LTFT percentage to each rotation that has been done.

Looks good and straightforward to use

UX/UI

• Print PDF of submitted form

• View/Hide placements

• Display of whole time equivalence

Tickets:

https://hee-tis.atlassian.net/browse/TISNEW-5457

https://hee-tis.atlassian.net/browse/TISNEW-5572

7

KK Muneer
WM paeds Trainee

Can you also put the NETS and GMC surveys on this platform please? It is a real headache for trainees to sort these 3 things (Form R, GMC survey and NETS) as they all come out in various emails over various times during the earlier phase of the academic year even though they are more relevant near the end of the year when it is ARCP time. Would be a life saver if you got them on here and kept a log!

UR

NETS and GMC Survery are not recorded on TIS. (PAG)

8

KK Muneer (second email)
WM paeds Trainee

Just saw the video. I am a paediatric trainee in the WM deanery so my tips are based on my experience. 

Few tips to make our lives easier: 

1. Adding the GMC survey and NETS as mentioned in my previous email - and to include some evidence of it being done (we had to screenshoot the GMC survey in the past as there was no uploadable confirmation sent!)

2. Adding a link to KAIZEN (trainee e-portfolio) which will be very handy for ARCP as it needs Form R and the above surveys

3. Adding a link to 
   https://www.westmidlandspaediatrics.com/ which has the latest paediatrics trainee info and deadlines. If this is not only for paediatrics, then adding a link to all specialties, divided by deanery

4. Can placements be organised in a single line instead of boxes? That way it covers a lot more in a small space?

5. The CCT date would be so helpful as it gets fed back to Form R and before every ARCP we need to excavate our acceptance letters to find the exact date

6. Can you include a section on VISA for those on various visa schemes so that they know when to renew etc

7. Front page can have a dashboard to include messages from HEE / our chosen deaneries, social media handles

8. I hope the app will be free?

UR

• Link to e-portfolios. There are a number of e-portfolios and the only one administered in HEE is the Horus Foundation e-portfolio.

• Links on Local Offices websites/comms to the TISSS

• Visa section - current visa/expiry and notification to renew - need to review with CIT where this is already available outside of TIS

• Landing page for TISSS: Social media, Messages / Notifications

UX/UI

• Re-organising the look and feel of Placements

  • single readable line instead of box display

• CCT date: This is part of the programme display

Ticket:

https://hee-tis.atlassian.net/browse/TISNEW-5572

9

Jill

• Form R Part B - Section 2: TOOT I wonder if in the instructions box and the Type of Work column maternity leave should be changed to parental leave.

• In the paper Form R (attached) the final column “Name and Location of Employing/Hosting Organisation…..” is not replicated in the TIS Form R

• Time out of Training – OOP Pause (OOPP) needs adding to this section

• Section 3: Declaration relating to Good Medical Practice
  

  • 1) I declare that I accept……. There is a typo, “paced” should say “placed”.

• Section 4 and Section 5
  

  • The paper form R suggests reflection is only needed if a significant event etc (previously declared or new event) has been resolved. The TIS Form R suggests it is needed regardless of whether the event has been resolved. Is this correct?

  • One final thing, I wonder if it could be made clearer at the start of the form that if a trainee makes any amendments to pre-populated data, they should also email the specialty school team so that TIS can be updated. It does allude to this, but I think it could be clearer.

UI/UX

• Change wording to ‘Parental leave’ on hint text instead of maternity leave.

  • “e.g. name and grade of specialty rotation, OOP, maternity leave, etc.“

• Name and Location of Employing/Hosting Organisation > It is in the ‘Site name’ and ‘Site Location’ of the ‘Type of work’

UR

• Section 4/5 - the text is exactly as on paper form

• Updating of fields text to be made clearer to the trainees

Ticket:

• https://hee-tis.atlassian.net/browse/TISNEW-5586

10

Phil Cudd

• screens refer to Form-R (Part B) and Form R-b on the menus - consistency

• General Medica Council - Need the l

• No RITAs in NW

• Designated Body - the GMC knows us as, for example, Health Education Thames Valley (no England). Is it worth keeping this consistent, even if it is out of date? Just thinking it might confuse some of the more easily bewildered trainees.

UI/UX:

• Consistent labelling of menus, links and buttons

• Typos

• Form R-a → Form R (Part A)

• Form R-b → Form R (Part B )

UR:

• RITAs would still appear on the form, as this is the signed off version of the COPMED form. Any change to the form would require sign off form COPMED.

• Designated body and Local Office terminology agreement of and usage (PAG)

Ticket:

https://hee-tis.atlassian.net/browse/TISNEW-5586

11

Gemma

Time out of Training - Should we leave as 0 or nothing at all?

UR:

• Time out of training to be left blank or 0? Does it make any significant difference?

12

Ade

Education Supervisor or Educational Supervisor consistency???

UI:

• Educational Supervisor

Ticket:

https://hee-tis.atlassian.net/browse/TISNEW-5586

Has TIS Self Service improved upon your previous experience completing Form R's?

Did all features work as expected?

Which feature would you most like to see and use next on TIS Self Service?

Any other comments or suggestions?

Lynn

8

4

1

2

YES

YES

Notifications for upcoming placements

I like the look and feel of the system. Clean not complicated. I got confused on the immigration status being a UK Citizen - wasnt sure what to pick Could only see 3 Programme Specialties - was that deliberate for this stage of testing Post Type/appointment - will a new trainee know what this is? Hotjar - on the question about features you would like to see next I could only make a single selection - should I be able to select multiple? if not is it a typo and it should read feature not features Hope you find this useful