1

Other User

if an incorrect format is flagged which has to be corrected before the form can be submitted (e.g. on mobile number) can the correct format be shown

UX

• Hint text / example acceptable format for

  • Contact Telephone (landline)

  • Contact Telephone (Mobile)

Ticket:

https://hee-tis.atlassian.net/browse/TISNEW-5612

2

Other User

I can't see how you make edits eg to address/contact details?

It would be good to have a grade under 'current placement'. It would be good to be able to quickly see an overview of previous posts also (length, grade, FT/LTFT).

• Another thing that would be useful would be projected CCT date.

• Where would LTFT status appear?

UX/UI

• Display of Current/Future/Past placements

• Display of Whole Time Equivalence

Ticket:

https://hee-tis.atlassian.net/browse/TISNEW-5572

3

Other User

• I was wondering if it could have 'Current placement', 'Next placement' and then previous placement's underneath on placement section.

• Also whether there could be a contact for each placement? As for example if we want to request annual leave prior to us starting in our next placement, it would be helpful to know who to contact under our 'next placement'.

For forms you fill in, I think it's more relevant for 'out of programme' applications etc, but could it have an application status? As you mentioned it is read then approved by someone, perhaps it would be reassuring to have 'recieved', 'in process', 'accepted' for example, and this is just a button the person on the other side will press as a quick response.

• It works well!

UR

Contact for placement not recorded on TIS. (PAG)

OOP application process and approval steps. (PAG)

4

Trainee - Keisha

I think the site is very user Friendly and easy to use

Form R: The Form R sections that pre-populate are brilliant! I have just recently submitted my form R for ARCP and it is a long ardous process doing it n adobe. It was much simpler to complte on the site

Profile: The section under personal details on the rotations is very helpful as well.

Overall I think it’s a very good site and will be very beneficial to trainees(especially once you’ve left foundation training as it all gets a bit more complicated

PR

5

Trainee - Carla

The only feedback I can think of would be to continue having the Hotjar popup even after this trial as often with these things it's hard to find someone to contact if there are questions/problems.

I think it's great so far!

PR

6

Other User

Should be easy to edit your profile yourself with new contact details. This should be integrated and signposted with the HEE main trainee website

Previous placements for the sake of form R and CV would be useful. Being able to hide placements yourself might be good

It will be great to generate form R from these details into a PDF to upload to portfolios or keep for our own records and also be able to overwrite data as needed

Even if LTFT or mat leave you still need to keep track of time out of program and whole time equivalent percentage so it's good to have that information easily available. I am LTFT and it would be good to link whole time equivalence or LTFT percentage to each rotation that has been done.

Looks good and straightforward to use

UX/UI

• Print PDF of submitted form

• View/Hide placements

• Display of whole time equivalence

Tickets:

https://hee-tis.atlassian.net/browse/TISNEW-5457

https://hee-tis.atlassian.net/browse/TISNEW-5572

7

KK Muneer
WM paeds Trainee

Can you also put the NETS and GMC surveys on this platform please? It is a real headache for trainees to sort these 3 things (Form R, GMC survey and NETS) as they all come out in various emails over various times during the earlier phase of the academic year even though they are more relevant near the end of the year when it is ARCP time. Would be a life saver if you got them on here and kept a log!

UR

NETS and GMC Survery are not recorded on TIS. (PAG)

8

KK Muneer (second email)
WM paeds Trainee

Just saw the video. I am a paediatric trainee in the WM deanery so my tips are based on my experience. 

Few tips to make our lives easier: 

1. Adding the GMC survey and NETS as mentioned in my previous email - and to include some evidence of it being done (we had to screenshoot the GMC survey in the past as there was no uploadable confirmation sent!)

2. Adding a link to KAIZEN (trainee e-portfolio) which will be very handy for ARCP as it needs Form R and the above surveys

3. Adding a link to 
   https://www.westmidlandspaediatrics.com/ which has the latest paediatrics trainee info and deadlines. If this is not only for paediatrics, then adding a link to all specialties, divided by deanery

4. Can placements be organised in a single line instead of boxes? That way it covers a lot more in a small space?

5. The CCT date would be so helpful as it gets fed back to Form R and before every ARCP we need to excavate our acceptance letters to find the exact date

6. Can you include a section on VISA for those on various visa schemes so that they know when to renew etc

7. Front page can have a dashboard to include messages from HEE / our chosen deaneries, social media handles

8. I hope the app will be free?

UR

• Link to e-portfolios. There are a number of e-portfolios and the only one administered in HEE is the Horus Foundation e-portfolio.

• Links on Local Offices websites/comms to the TISSS

• Visa section - current visa/expiry and notification to renew - need to review with CIT where this is already available outside of TIS

• Landing page for TISSS: Social media, Messages / Notifications

UX/UI

• Re-organising the look and feel of Placements

  • single readable line instead of box display

• CCT date: This is part of the programme display

Ticket:

https://hee-tis.atlassian.net/browse/TISNEW-5572

9

Jill

• Form R Part B - Section 2: TOOT I wonder if in the instructions box and the Type of Work column maternity leave should be changed to parental leave.

Image Added

• In the paper Form R (attached) the final column “Name and Location of Employing/Hosting Organisation…..” is not replicated in the TIS Form R

• Time out of Training – OOP Pause (OOPP) needs adding to this section

• Section 3: Declaration relating to Good Medical Practice
  

  • 1) I declare that I accept……. There is a typo, “paced” should say “placed”.

Image Added

• Section 4 and Section 5
  

  • The paper form R suggests reflection is only needed if a significant event etc (previously declared or new event) has been resolved. The TIS Form R suggests it is needed regardless of whether the event has been resolved. Is this correct?

  • One final thing, I wonder if it could be made clearer at the start of the form that if a trainee makes any amendments to pre-populated data, they should also email the specialty school team so that TIS can be updated. It does allude to this, but I think it could be clearer.

UI/UX

• Change wording to ‘Parental leave’ on hint text instead of maternity leave.

  • “e.g. name and grade of specialty rotation, OOP, maternity leave, etc.“

• Name and Location of Employing/Hosting Organisation > It is in the ‘Site name’ and ‘Site Location’ of the ‘Type of work’

UR

• Section 4/5 - the text is exactly as on paper form

• Updating of fields text to be made clearer to the trainees

Ticket:

• https://hee-tis.atlassian.net/browse/TISNEW-

https://hee-tis.atlassian.net/browse/TISNEW-5572

7

KK Muneer
WM paeds Trainee

Can you also put the NETS and GMC surveys on this platform please? It is a real headache for trainees to sort these 3 things (Form R, GMC survey and NETS) as they all come out in various emails over various times during the earlier phase of the academic year even though they are more relevant near the end of the year when it is ARCP time. Would be a life saver if you got them on here and kept a log!

8

KK Muneer (second email)
WM paeds Trainee

UR

• Link to e-portfolios. There are a number of e-portfolios and the only one administered in HEE is the Horus Foundation e-portfolio.

• Links on Local Offices websites/comms to the TISSS

• Visa section - current visa/expiry and notification to renew - need to review with CIT where this is already available outside of TIS

• Landing page for TISSS: Social media, Messages / Notifications

UX/UI

• Re-organising the look and feel of Placements

  • single readable line instead of box display

• CCT date: This is part of the programme display

Ticket:

https://hee-tis.atlassian.net/browse/TISNEW-5572

9

Jill

• Form R Part B - Section 2: TOOT I wonder if in the instructions box and the Type of Work column maternity leave should be changed to parental leave.

Image Removed

• In the paper Form R (attached) the final column “Name and Location of Employing/Hosting Organisation…..” is not replicated in the TIS Form R

• Time out of Training – OOP Pause (OOPP) needs adding to this section

• Section 3: Declaration relating to Good Medical Practice
  

  • 1) I declare that I accept……. There is a typo, “paced” should say “placed”.

Image Removed

• Section 4 and Section 5
  

  • The paper form R suggests reflection is only needed if a significant event etc (previously declared or new event) has been resolved. The TIS Form R suggests it is needed regardless of whether the event has been resolved. Is this correct?

  • One final thing, I wonder if it could be made clearer at the start of the form that if a trainee makes any amendments to pre-populated data, they should also email the specialty school team so that TIS can be updated. It does allude to this, but I think it could be clearer.

10

Phil Cudd

• screens refer to Form-R (Part B) and Form R-b on the menus - consistency

Image Removed

Image Removed

• General Medica Council - Need the l

Image Removed

• No RITAs in NW

• Designated Body - the GMC knows us as, for example, Health Education Thames Valley (no England). Is it worth keeping this consistent, even if it is out of date? Just thinking it might confuse some of the more easily bewildered trainees.

UI/UX:

• Consistent labelling of menus, links and buttons

• Typos

• Form R-a → Form R (Part A)

• Form R-b → Form R (Part B )

UR:

• RITAs would still appear on the form, as this is the signed off version of the COPMED form. Any change to the form would require sign off form COPMED.

• Designated body and Local Office terminology agreement of and usage (PAG)5586

10

Phil Cudd

• screens refer to Form-R (Part B) and Form R-b on the menus - consistency

Image Added

Image Added

• General Medica Council - Need the l

Image Added

• No RITAs in NW

• Designated Body - the GMC knows us as, for example, Health Education Thames Valley (no England). Is it worth keeping this consistent, even if it is out of date? Just thinking it might confuse some of the more easily bewildered trainees.

UI/UX:

• Consistent labelling of menus, links and buttons

• Typos

• Form R-a → Form R (Part A)

• Form R-b → Form R (Part B )

UR:

• RITAs would still appear on the form, as this is the signed off version of the COPMED form. Any change to the form would require sign off form COPMED.

• Designated body and Local Office terminology agreement of and usage (PAG)

Ticket:

https://hee-tis.atlassian.net/browse/TISNEW-5586

11

Gemma

Time out of Training - Should we leave as 0 or nothing at all?

UR:

• Time out of training to be left blank or 0? Does it make any significant difference?

12

Ade

Image Added

Education Supervisor or Educational Supervisor consistency???

UI:

• Educational Supervisor

Ticket:

https://hee-tis.atlassian.net/browse/TISNEW-5586

13

Lisa Edwards

• Placements – only has a site field, probably need to show employing trust/lead employer and site e.g. Oxford University Hospitals NHS Foundation Trust as Employing Trust, John Radcliffe Hospital as Site.

• Placements - will they be displayed in date order (newest/current first) – order at the moment seems to be random?

• Programme – doesn’t show a date to/from just the fact that its current.

I know the end goal is to allow trainees to make updates via the UI but in the mean time need to cover this.  When we used the intrepid self-service for placements and/or Form R most of the queries we had were about their data not being what they expected it be.

• Training number – trainees often need this when they first start for registering with eportfolios etc.  Is this something that could be displayed?  Maybe for the future?

• Browser compatibility – some trainees will be using computers that default with IE (like ours do) so a message similar to what is currently displayed on the reval staging site would be good

 BROWSER NOT SUPPORTED

Revalidation Web Application does not support your browser.

Please try opening this web application using the latest version of Chrome, Firefox, Opera, Edge.

• Also something on the screen that tells them who to contact if any information is wrong (this might be different for the pilot trainees) e.g. ‘to query or amend any of the details shown please contact xxx’.  The first thing a trainee will notice is what is wrong particularly if it is their personal data (even though in most cases it’s because they haven’t updated us).

Has TIS Self Service improved upon your previous experience completing Form R's?

Did all features work as expected?

Which feature would you most like to see and use next on TIS Self Service?

Any other comments or suggestions?

TIS Comments

Lynn Bradley

8

4

1

2

YES

YES

Notifications for upcoming placements

I like the look and feel of the system. Clean not complicated. I got confused on the immigration status being a UK Citizen - wasnt sure what to pick Could only see 3 Programme Specialties - was that deliberate for this stage of testing Post Type/appointment - will a new trainee know what this is? Hotjar - on the question about features you would like to see next I could only make a single selection - should I be able to select multiple? if not is it a typo and it should read feature not features Hope you find this useful

UI:

• Immigration Status - Story ticket raised

• Programme specialty, Post type etc. - Synchronisation work missed development/incomplete - Bug ticket raised

Ticket:

https://hee-tis.atlassian.net/browse/TISNEW-

5583

https://hee-tis.atlassian.net/browse/TISNEW-5581

6a05d030

10

5

5

5

No - t

Yes

Notifications for upcoming placements

t

N/A

6e4ade27

8

4

No - Could not access form

No - Could not access form

OOP Application Form

N/A

f76a2929

6

3

No - Presume this question needs to come out if not being made available in the pilot

No - Programme information not displaying to and from date, this would be helpful I think.
Also under placement information just has site - need to show Trust and site e.g. OUH as Trust, John Radcliffe Hospital as

Has TIS Self Service improved upon your previous experience completing Form R's?

Did all features work as expected?

Which feature would you most like to see and use next on TIS Self Service?

Any other comments or suggestions?

TIS Comments

Lynn Bradley

8

4

1

2

YES

YES

Notifications for upcoming placements

I like the look and feel of the system. Clean not complicated. I got confused on the immigration status being a UK Citizen - wasnt sure what to pick Could only see 3 Programme Specialties - was that deliberate for this stage of testing Post Type/appointment - will a new trainee know what this is? Hotjar - on the question about features you would like to see next I could only make a single selection - should I be able to select multiple? if not is it a typo and it should read feature not features Hope you find this useful

6a05d030

10

5

5

5

No - t

Yes

Notifications for upcoming placements

t

N/A

6e4ade27

8

4

No - Could not access form

No - Could not access form

OOP Application Form

N/A

f76a2929

6

3

No - Presume this question needs to come out if not being made available in the pilot

No - Programme information not displaying to and from date, this would be helpful I think.
Also under placement information just has site - need to show Trust and site e.g. OUH as Trust, John Radcliffe Hospital as site.  Important especially for Lead employed

OOP Application Form

needs a message to say that if any amendments requested who to contact?

f3d27f6a

6

3

1

1

No - A

Yes

Notifications for upcoming placements

Can password screen have a show password button option so you can see you what you are typing in. Helps avoid getting it wrong..... usually sited have an eyeball symbol next to password field to click and allow it to show rather than just asterisk. Will help with accessibility

UX/UR:

• Show/Mask Password on Login screen. Explore Cognito if this is available as a configuration Andy Dingley / Joseph (Pepe) Kelly

4a8ca2bd

8

4

Yes

Yes

N/A

2562b19c

6

4

4

3

Yes

Yes

Notifications for upcoming placements

N/Asite.  Important especially for Lead employed

OOP Application Form

needs a message to say that if any amendments requested who to contact?

UI/UX:

• Display of Site and Trust

Ticket:

https://hee-tis.atlassian.net/browse/TISNEW-5572

f3d27f6a

6

3

1

1

No - A

Yes

Notifications for upcoming placements

Can password screen have a show password button option so you can see you what you are typing in. Helps avoid getting it wrong..... usually sited have an eyeball symbol next to password field to click and allow it to show rather than just asterisk. Will help with accessibility

UX/UR:

• Show/Mask Password on Login screen. Explore Cognito if this is available as a configuration Andy Dingley / Joseph (Pepe) Kelly

4a8ca2bd

8

4

Yes

Yes

N/A

2562b19c

6

4

4

3

Yes

Yes

Notifications for upcoming placements

N/A

FORM R Part A (naming difference)

App Field Name

Field Validation Filed Name

Comments

Forename(s)

Forename

Surname (GMC-Registered)

GMC-Registered Surname

Please add your 'Other' immigration status

mmigration Status (Other)

Primary Qualification (most recent)

Primary Qualification

Home Address, District, Town or city, Country, Postcode

Home Address

Is the one in app ok?

Contact Telephone (landline)

Contact Telephone

Only accept landline, if not completed you can't move on but TIS Admin is not mandatory or work properly????

Contact Telephone (Mobile)

Contact Mobile

Email

Email Address

Anticipated Completion Date of Current Programme

Anticipated Completion Date of Current Programme (if known)

Post type / Appointment

Post type or appointment

Full Time Equivalent in Training

Full Time or % of Full Time Training

FORM R Part B (naming difference)

App Field Name

Field Validation Filed Name

Comments

Forename(s)

Forename

Surname (GMC-Registered)

GMC-Registered Surname

Current Deanery / HEE Local team

Deanery / HEE Local Team

Previous Designated Body for Revalidation (if applicable)

Previous Designated Body for Revalidation

Previous Designated Body for Revalidation (if applicable)

Date of Previous Revalidation

Should their be a validation here, if the previous date is after current date?

Type of Work
e.g. name and grade of specialty rotation, OOP, maternity leave, etc.

Type of Work

Future start and end date? 

Do you have any Significant Events, Complaints, Other investigations on your previous Form R Part B?

1. If you did not declare significant events, complaints, or other investigations on your previous Form R Part B, check this box

Just looking at Date of entry in portfolio, Should it allow future date - Validation if yes is selected? The same for section 5 Date of entry in portfolio

????

1. If any previously declared Significant Events, Complaints or Other Investigations remain unresolved,

please provide a brief summary below, including where you were working, the date of the event, and
your reflection where appropriate. If known, please identify what investigations are pending relating to
the event and which organisation is undertaking this investigation.

???

If you know of any resolved significant events/complaints/other investigations since your last ARCP/RITA/Appraisal, you are required to have written a reflection on these in your Portfolio. Please identify where in your Portfolio the reflection(s) can be found

1. Please add other information you wish to provide for the ARCP panel below

Can we indicate not compulsory?