Page Comparison

Background

...

Act as Reference Data
Available as labels / drop downs within relevant components in the Admin UI
Editable by the local office and data leads
Functionality should include -
- create rotationschool
- view/edit rotationschool
- remove rotationschool
- assign rotation

CurrentlyCurrently << TO BE REVIEWED BY DATA LEADS

users can associate rotations with programmes or with postsso a trainee schools with Programmes
a Programme can be assigned to two different rotations depending on who set it uptrainee only one / multiple Schools
Trainees/trainers never sees the rotationSchool, so no impact to them
however the database will hold two sets of records and any component sing the rotations will need to know which to pick up

Image Removed

These two tables can be consolidated into a single table, then mapped to existing data in TIS:

View file

name	Rotations Table - Consolidation v0.2.pptx
height	250

...

Field Validation

Field Sequence

Field name (V10)

DR field

Reference table

Example value

Other fields available in DR

Type (free text, drop down, check box) & Interaction

Mandatory (Y/N)

Validation / Error Messaging

Filter (Y/N)

Search (Y/N)

Sort (Y/N)

Summary (S) / Detail (D)

Notes

Delete (Y / N)

1

Rotation School Name

Free text

Y

Must be unique per local officeunique
limit to 25 characters

N/A

2

Programme Name

Smartsearch Smart search drop down

Y

Must select 1

N/A

3

Programme Number

Derived from programme name

Y

Must select 1

N/A

4Rotation

Local Office Owner

Drop down

Y

must select 1

N/A

5

School Status

Drop down

Y

Must select 1

5

N/A

6

Start Date

Calender picker

Y

Must select 1

6

N/A

7

End Date

Calender picker

Y

Must select 1

N/A

8

Sites

Smart search drop down

N

Can add multiple

N/A

Scenarios

Process Name

PG-1 Create RotationSchool

Comment

Description

User creates the Rotation School grouping so that this can be used elsewhere in TIS

Actors

HEE Admin

Pre-Conditions

Programmes must be defined

User must have appropriate access

Post Conditions

Rotation School group created and available to be assigned to Peoplereported against

Process Steps

Navigate to reference data space
Select to create new
Enter all mandatory fields
1. Rotation School name
2. Programme name
3. Programme number (autopopulated)
4. Local Office Owner
5. Status
6. Start Date
7. End Date
Save
New rotation School grouping is available across TISwithin DW

Alternative Flow

N/A

Rules

name is free text
limit to 25 characters
must be unique

JIRA Reference

Jira Legacy

server	System JIRA
serverId	4c843cd5-e5a9-329d-ae88-66091fcfe3c7
key	TISDEV-3247

Jira Legacy

server	System JIRA
serverId	4c843cd5-e5a9-329d-ae88-66091fcfe3c7
key	TISDEV-31023248

Audit Log

Create record - who / when

...

System JIRA

Process Name	PG-2 View / Edit RotationSchool	Comment
Description	User should be able to view and make edits to existing Rotation School groupings
Actors	HEE Admin TIS Admin
Pre-Conditinos	Programmes must be defined User must have appropriate access
Post Conditions	Changes saved to already created RotationSchool
Process Steps	Navigate to reference data space Select field to be edited Make changes Save
Alternative Flow	N/A
Rules	Changes can be made to name or programme link Display warning message displayed to warn user of potential impact to previously/already linked Programmes, Trainees, Posts etc
JIRA Reference
Jira Legacy
server
serverId	4c843cd5-e5a9-329d-ae88-66091fcfe3c7
key	TISDEV-3103

Audit Log	Edit record - who/when

Process Name

PG-3 Remove RotationSchools

Comments

Description

User should be able to remove a Rotation grouping

Actors

Programme / Placement Admin

Pre-Conditions

Programmes must be defined

User must have appropriate access

Post-Conditions

Rotation School removed from Reference Table

Rotation field shows as blank in other records

Process Steps

Navigate to reference data space
Select field to be edited
Change status to inactive
Save

Alternative Flow

N/A

Rules

Downstream data remains as is i.e. Trainee-Placement link remains in place
Display warning message displayed to warn user of potential impact to previously/already linked Programmes, Trainees, Posts etc
Remove display of Rotation label within records where applicable

JIRA Reference

Jira Legacy

server	System JIRA
serverId	4c843cd5-e5a9-329d-ae88-66091fcfe3c7
key	TISDEV-3104

Audit Log

Delete record

Process NamePG-4 Assign RotationCommentsDescriptionUser can link a rotation grouping to TIS data, such as trainee or postActorsHEE AdminPre-ConditionsRecord does not contain a link to desired rotationPost-ConditionsRecord contains a link to desired rotationProcess Steps

Navigate to record
Select rotation from drop down
Save record
Display rotation grouping against record

Alternative FlowN/ARules

Only one rotation can be selected per record
Historical view diplayed via audit log only
Display warning message where rotation field is edited and is linked to another record i.e. Person is in Placement and one of the fields is changed
Only Current rotations can be selected

JIRA Reference

Jira Legacy

server	System JIRA
serverId	4c843cd5-e5a9-329d-ae88-66091fcfe3c7
key	TISDEV-3336

Audit Log

add rotation - who when

edit rotation - who

N/A
JIRA Reference
Audit Log	Delete record - who/when

For Discussion

#	Question	Comment	Owner
1	in TIS, is it actually necessary to assign rotations at both post and programme levels? Alternative would be to expose rotation grouping to all admins and set a rotation group max number so they remain manageable for all users?	No, not necessary under new process - link rotation to programme, then assign rotation to person and/or post	Alistair Pringle (Unlicensed)
2	what other components use rotations?	none	Alistair Pringle (Unlicensed)
3	Is it possible to combine the 2 old rotations tables into one, as well as any new rotations labels created? potential impacts - localised v national views, duplicate labels	yes, see ppt above	Russell Steel (Unlicensed), Alistair Pringle (Unlicensed), Alex Dobre (Unlicensed)
4	how should legacy rotations be displayed in TIS?	As single value against a record	Alistair Pringle (Unlicensed)Are schools purely required for reporting puroses?
2	Do they need to be displayed anywhere else on TIS? Does it require more functinality than is described above? i.e. to support educational training?
3	Does school need to be displayed within a Programme form?
4

Versions Compared

Old Version 1

New Version 2

Key