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Before receiving application, what is the role of Support from LO
Which department/s and roles of individual manage the LTFT process?
Who/How do they interact with trainees?
Who/How do they provide support to trainees who wish to apply for LTFT?
What are the channels to apply for LTFT?
Can you describe the relationship between NHSE and LTFT team?
Start of the Journey when LO receives Submission of LTFT
Can you tell me how you receive the LTFT submission?
What format do you receive it?
Do you receive complete application forms?
What happens if you receive incomplete form?
What do you do with the form when you receive? Where do you store it?
Have you experienced any challenges or frustrations when receiving submitted forms?
What has worked well for you during the stage of receiving submitted forms?
Experience when reviewing the LTFT application.
How do you verify completeness of the information received?
Do you require any supporting info/evidence to be submitted together with their application?
How do you contact the trainees if information/evidence is not received?
Where applications have been submitted outside an application window or not enough notice given, how do you organise and prioritise applications submitted?
Experience when processing the LTFT application.
Who/What is involved in getting approval for the LTFT application?
How long does it take from application to receiving an outcome?
Do you interact and inform the employing trust of the reduced hours?
How do you contact them? And what do you share with employing trust?
Experience when approving the LTFT application.
Who is involved to approve the LTFT application?
How do you interact with individuals/dept for approval?
Have you experienced any challenges or frustrations during this stage?
Do any applications get rejected? If so, why do they get rejected? And how do you manage that?
Experience when communicating to trainee regarding LTFT application.
What happens after the LTFT application is approved?
How do you communicate the approval to trainees?
What email do they use to contact trainee?
What’s your experience in communicating with trainees?
What do you communicate to the trainees? Do you include the change of CCT?
Do trainees ever chase you for outcome of the applications? If yes, why do you think they chase you?
What are the challenges and frustrations you have encountered when you inform trainees of application status?
LTFT processes and the link to posts and placement management
What has to be done when a application is approved?
Experience how/where does the process/journey end?
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