This page outlines the data that have been collected from Yorkshire & Humber Local Office and validated at a workshop (7th of November 2023) to map their as-is business processes for Less Than Full Time Training.
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No. | Reason selection | Circumstance | Supporting documentation |
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1 | Disability or ill health | This may include ongoing medical procedures such as fertility treatment. | A letter from GP/ Occupational Health Consultant/ Medical Specialist which includes:
It must be on letter-header paper or be from an official email address which can be validated. The letter should be dated within the past 3 months. |
2 | Caring responsibilities | Trainees (men and women) with caring responsibilities (e.g. for children, or for an ill/disabled partner, relative or other dependant) |
It must be on letter-header paper or be from an official email address which can be validated, dated within the last three months. - TBC |
3 | Welfare and wellbeing | There may be reasons not directly related to disability or ill health where trainees may benefit from a reduced working pattern. This could have a beneficial effect on their health and wellbeing (e.g. reducing potential burnout). | Applications relating to personal choice and/or individual professional or lifestyle needs will be considered by the TPD. Whilst these applications are not subject to judgement, agreement is dependent upon service considerations. |
4 | Religious commitment | A trainee has a religious commitment that involves training for a particular role and requires a specific time commitment resulting in the need to work less than full time. | How is the nature of request captured? |
5 | Flexibility for training / career development / opportunity e.g. development of a broad career portfolio | A trainee is offered a unique opportunity for their own personal/professional development, and this will affect their ability to train full time (e.g. training for national/international sporting events, or a short-term extraordinary responsibility such as membership of a national committee or continuing medical research as a bridge to progression in integrated academic training). Flexibility for training and career development with the option to train less than full time with flexibility that might enable development of a broad career portfolio. | Applications relating to personal choice and/or individual professional or lifestyle needs will be considered by the TPD. Whilst these applications are not subject to judgement, agreement is dependent upon service considerations. |
6 | Flexibility for non-training career development / opportunity e.g. non-medical activity requiring specific time commitment | A trainee is offered non-medical professional development (e.g. management courses, law courses or fine arts courses) that requires a specific time commitment resulting in the need to work less than full time. | Applications relating to unique opportunities should be supplemented with written details of the unique opportunity, together with relevant letters of support. |
7 | Other | How is the nature of request captured? | How is the nature of request captured? |
As-Is Processes
In trying to map the LTFT end-to-end process we came up with 4 main stages in the order in which they would occur namely:
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Actors in the process
No. | Role | Responsibility |
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1 | Postgraduate Doctor in Training |
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2 | Training Programme Director (TPD) |
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3 | School Hub administrative team |
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4 | Medical Staffing (Trust) |
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5 | Flexible Working Champion/Guardian of Safe Working |
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6 | HEE Professional Support Associate Dean |
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7 | Educational Supervisors |
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8 | Sponsorship Team in Yorkshire and Humber |
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9 | HEE Deputy Postgraduate Dean |
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