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Email Template | Body / Content |
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Approval | Dear Application for Change of Percentage (Less Than Full Time Training (LTFT)) – Confirmation of Approval I am writing to inform you that NHS England – East Midlands has approved your Change of Percentage application as follows: GMC/GDC Number Specialty New Percentage Start Date of New Percentage New Estimated CCT Date Changes in your percentage training hours may impact on your original completion date. To ensure this is considered appropriately we have supplied an estimate above based on the percentage change and have updated your TIS record accordingly. This will be reviewed and confirmed with your TPD in your ARCPs/RCPs. This change to your percentage may also impact any rotations you were allocated as part of your original offer. We cannot guarantee you will be able to work in those same rotations.
This letter is confirmation of your new training percentage (whole time equivalent) but is not a guarantee of any specific working patterns as NHS England is not your employer. You will, therefore, need to negotiate your specific working patterns and rota with your upcoming employer (or appropriate department) for any affected placements. For late applications these conversations must have been underway, if not finalised, before submitting your application. Please let us know if there are any issues.
If you wish to change your training percentage again in the future, you will need to complete a new application form. Once you have started on your new percentage, it is your responsibility to ensure you check on your payslip that you have been paid correctly. Failure to do this could lead to overpayment, which would need to be repaid to your employer, or underpayment. We recommend you also check you are receiving the correct allowances to support LTFT training. Please also keep us informed regarding any training gaps including prolonged periods of absence.
If any of the information you submitted on your application form has changed, or you wish to rescind your application altogether, you must contact us as a matter of urgency.
Please do not hesitate to contact us if you have any questions.
Yours sincerely,
Name NHS England - East Midlands Programmes Administrator
On behalf of Caroline Brown Associate Postgraduate Dean (East Midlands) /Senior Educator Team, East Midlands |
Rejection (insufficient evidence) | |
Rejection – application not made within window | |
Rejection- include appeal procedure | |
LTFT/Change of Percentage Application for Test Programme | Dear Programmes team, THIS IS A NOTIFICATION THAT AN APPLICATION HAS BEEN SUBMITTED, NOT THAT IT HAS BEEN APPROVED. PLEASE ENSURE THE ACTIONS LISTED ARE COMPLETE BEFORE SENDING APPROVAL LETTER A new change of percentage application form has been submitted by Test - Gwil Test - Williams (1234567) in East Midlands Test Programme. You must do the following before sending our approval letter: Training Programme Director approval - Wait for an email to be recieved from foundationprogrammes.em@hee.nhs.uk confirming they approve this application. Educational Supervisor approval - Wait for an email to be recieved from gwilym.williams1@nhs.net confirming they approve this application. Please see below for the relevant sections of this application. The full form can be found on MS Forms and these details will be added to the tracker automatically: Name: Test - Gwil Test - Williams This is an automated email generated by Power Automate on completion of our online form. |
LTFT/Change of Percentage Application for Test - Gwil Test - Williams 1234567 | Dear all, This is an automated email generated when a doctor or dentist in training completes our online change of percentage form A new change of percentage application form has been submitted by Test - Gwil Test - Williams (1234567) in East Midlands Test Programme. They have put your email addresses as Training Programme Director and Educational Supervisor. If they have indicated that they are a dual specialty doctor then this email will also be copied to the second specialty TPD for their information only. Please could you review the below application and respond to this email if you approve or have any queries. If you are planning to reject this application please discuss it with the appropriate APD for LTFT so we can ensure all avenues have been explored. You may have already calculated a new estimated CCT date for this doctor. If so, please could you send it through along with your approval Name: Test - Gwil Test - Williams Reason for requesting change: Test reason detail Many thanks |
TPD LTFT Process Questions
No | Stage of Process | Question | Responses / Comment |
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1 | Discussion/Pre-approval Stage | What's your involvement in the Less Than Full Time application process? | |
2 | Discussion/Pre-approval Stage | Which specialties do you cover in regard to discussions with trainees on LTFT? (GP, Specialty, Medicine, Foundation, PH) (GP, Specialty, Medicine, Foundation, PH) | |
3 | Discussion/Pre-approval Stage | Do you get contacted by trainees who wish to change their LTFT arrangement, e.g. increasing or decreasing % WTE or returning FT? | |
4 | Discussion/Pre-approval Stage | Do you have any involvement in slot-sharing arrangements discussion and with who? | |
5 | Discussion/Pre-approval Stage | Do you have any involvement in Supernumerary post arrangements discussion and with who? | |
6 | Discussion/Pre-approval Stage | Do you have joint conversations with Head of School / Educational Supervisor on LTFT applications? | |
7 | Discussion/Pre-approval Stage | At what point in the process do you have the discussion with the trust? | |
8 | Discussion/Pre-approval Stage | How do you receive the application form to complete and sign? Is it from the trainee by email? Or brought to the face-to-face meeting and completed by hand? | |
9 | Discussion/Pre-approval Stage | How do you come to a decision that the programme the trainee is on can be accommodated on an LTFT basis and the percentage WTE required to fulfil the requirements of the programme? | |
10 | Processing/Approval | Once application has been fully approved and trainee made aware, are you notified? | |
11 | Processing/Approval | Once approved, do you get involved in the implementation of the LTFT, e.g. negotiation of Rota? | |
12 | Processing/Rejection/Appeal | What's your involvement if an application is rejected by the AD? (re-classification of reason/criteria discussion with the trainee and meeting with HOS. e.g. Health and Disability) | |
13 | Processing/Rejection/Appeal | According to GMC Gold Guide we understand that "3.124 All well-founded reasons will be considered. However, support to progress the application may be dependent on the capacity of the programme and available resources as well as compliance with relevant legislation relating to CCT requirements (paragraphs 3.118 and 3.119)."
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