This page outlines the data that have been collected from East and West Midlands Local Offices and validated at a workshop (2nd November 2023) to map their as-is business processes for Less Than Full Time Training.
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No | Stage of Process | Question | Responses / Comment |
|---|---|---|---|
1 | Discussion/Pre-approval Stage | What's your involvement in the Less Than Full Time application process? | |
2 | Discussion/Pre-approval Stage | Which specialties do you cover in regard to discussions with trainees on LTFT? (GP, Specialty, Medicine, Foundation, PH) (GP, Specialty, Medicine, Foundation, PH) | |
3 | Discussion/Pre-approval Stage | Do you get contacted by trainees who wish to change their LTFT arrangement, e.g. increasing or decreasing % WTE or returning FT? | |
4 | Discussion/Pre-approval Stage | Do you have any involvement in slot-sharing arrangements discussion and with who? | |
5 | Discussion/Pre-approval Stage | Do you have any involvement in Supernumerary post arrangements discussion and with who? | |
6 | Discussion/Pre-approval Stage | Do you have joint conversations with Head of School / Educational Supervisor on LTFT applications? | Educational supervisor and TPD approves TPD involves in informal discussion with trainee in case of rejection TPD might get Head of School involve in discussion if the application is rejected? |
7 | Discussion/Pre-approval Stage | At what point in the process do you have the discussion with the trust? | I want to think at the pre-application on capacity, funding but not sure if rota is discussed at this stage |
8 | Discussion/Pre-approval Stage | How do you receive the application form to complete and sign? Is it from the trainee by email? Or brought to the face-to-face meeting and completed by hand? | Automated email after submission of application |
9 | Discussion/Pre-approval Stage | How do you come to a decision that the programme the trainee is on can be accommodated on an LTFT basis and the percentage WTE required to fulfil the requirements of the programme? | |
10 | Processing/Approval | Once application has been fully approved and trainee made aware, are you notified? | Yes |
11 | Processing/Approval | Once approved, do you get involved in the implementation of the LTFT, e.g. negotiation of Rota? | |
12 | Processing/Rejection/Appeal | What's your involvement if an application is rejected by the AD? (re-classification of reason/criteria discussion with the trainee and meeting with HOS. e.g. Health and Disability)? | Involve in Informal discussion with Trainee |
13 | Processing/Rejection/Appeal | According to GMC Gold Guide we understand that "3.124 All well-founded reasons will be considered. However, support to progress the application may be dependent on the capacity of the programme and available resources as well as compliance with relevant legislation relating to CCT requirements (paragraphs 3.118 and 3.119)."
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